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HomeMy WebLinkAbout01-06-1975 Parks and Recreation Commission Minutes• • SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, JANUARY 6, 1975 - 7:30 P.M. PLACE: CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES, 13777 FRUITVALE AVENUE,.SARATOGA, CALIFORNIA 95070 TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchanan, Carlson, Clawson, Gordon, Rose, Terry, Wilberding and Zambetti. B. MINUTES The minutes of the December 2, 1974 meeting were approved as submitted. II. OLD BUSINESS A. REVIEW OF RECOMMENDATIONS FOR PARK BOND PROPOSAL The Secretary discussed the tentative draft of park bond issues that had been REVIEW OF mailed to the Commission. In discussing these items with the City Manager, RECOMMENDATIONS Mr. Beyer suggested the Commission study the cost factor, the suggested revenue • FOR PARK BOND to pay for bonds, and potential maintenance costs be developed to include in PROPOSAL the whole package. • The Secretary stated the Commission must figure the maintenance costs on todays costs and then elevate it by inflation at a minimum of 7~ per year. Examples given and explained by the Secretary: Tax Rate Based on Assessed Valuation (A.V.) 1) Assumption: A.V. increases 7~ per year 1974-75=A.V. $117,600,000 1976-77=A.V. $132,800,000 . (First year payments made.) 2) Assumption: • $2,000,000 bonds sold July 1, 1876 • Time allowed for repayment of bonds = 20 years Interest = 6.50 Total cost = $3,631,400 Tax rate necessary = 13.70 maximum per 100 3) Assumption: $2,000,000 bonds sold (equal amounts) 7/1/76 to 7/1/80 Time allowed = 20 years - 25 years for repayment Interest = 6.5q Total cast = $3,631,.400 Tax rate necessary = 10.40 maximum per 100 The Secretary explained that Mr. Beyer is interested in a recommendation from the Commission before he presents the park bond issue to•Council. Commissioner Carlson stated that he did not think the Commission could really make a decision, that possibly the City should hire someone more qualified. Chairman Wilberding agreed, but ~ the Commission should provide the con- struction and maintenance costs, and a priority list. . The Secretary stated that she did not think the Commission should make a priority list as yet, but stay with the tentative draft the Commission has been working on. Staff can give the maintenance costs. PARKS AND RECREP~J COMMISSION - MINUTES - JANUARY 6,~ - continued The main parks that will need maintenance are Congress Springs, Wildwood and - Kevin Moran. • Commissioner Terry reported that he has been working with the Director of Public Works on the Quito Pathway and they have eliminated a asphalt or con- crete pathway. Anon-hard'surface is wanted such as a rolled crushed gravel. This pathway will not be used for bikes - equestrian and pedestrian traffic only. The Secretary distributed to the Commission a news article about the Quito P)an Line, and the proposed traffic improvements. The piece of property on the corner of Quito and Pollard Roads is not owned by the County, but by a private owner. The Secretary asked for the Commission's comments on the park bond issue recommendation she had drawn up. Commissioner Rose questioned the third paragraph on development. She felt acquisition should be included also. The Secretary will re-word the recommendation to read the Commission would like to acquire and develop park lands before prices increase. The Secretary reported that on maintenance costs, manpower, equipment and supplies are running $5,000 an acre per year. Commissioner Gordon questioned whether the Community Development Act would provide funds for parks. The Secretary did not want to plan on any money from this Act, as the first year the City will only be getting $81,000. Commissioner Zambetti questioned who would select the Citizens Bond Committee. The Secretary believed the people would probably be appointed by the Mayor. Chairman Wilberding questioned how bound the Citizens Committee would be to what the Commission has listed as priorities. The Secretary stated that the committee would possibly use our priority list as a guideline, but they might see some area which is of more importance, and may well be. Commissioner Zambetti questioned how the Council and City Manager feel about • a tax increase. The Secretary explained that the City used to be a minimum service city, but this has changed. In order to continue the present level of service, the city may have to increase the taxes. The Secretary reported that if the Commission requests the City Council to look into the concept of a park bond issue, the Council will make a final determination by June, 1975. At this time they will also be looking at the 1976-77 budget and the city's tax rate. They could possibly say no to a bond issue and increase the taxes, and allocate money for parks. Commissioner Zambetti questioned if the Commission asked the Council not to go for a tax increase in June, 1975, and then in November, 1975 try for a park bond issue. If it does not pass, then go fora tax increase. The Secretary stated there may have to be an increase now in order to adopt the 1975-76 budget. Chairman Wilberding questioned whether the city's police service has had to be increased because of parks. The Secretary did not know, but. stated it might be worthwhile checking into, and include this in the bond issue. The Secretary stated she would write a suggestion to Council stating that the Commission acknowledges the fact the increase would be 13.70 at a maximum and 10.41 at a minimum required to finance the bond proposal based on X amount of maintenance costs requested because of acquisition and development. It would then be up to the Citizens Committee and City Council as to what they want to do. The Secretary stated she will rewrite the park bond recommendation with the Commission's changes and additions and present it to the Commission at their January 20 meeting for approval. B. NELSON PROPERTY RECOMMENDATION The Secretary distributed to the Commission what background information she • NELSON PROPERTY could find on the Nelson property. RECOMMENDATION Mr. Beyer indicated to the Secretary that he would like the Commission to in- • vestigate the donation of the property and work with Mr. Nelson on how the land could be donated - an acre a year for tax reasons or whatever. The - Commission should make a recommendation that it is interested and include in the recommendation that the Commission follow the results of the 1971 survey that 49~ preferred a nature park. -2- PARKS AND RECRE~N COMMISSION - MINUTES - JANUARY 6,55 - continued Chairman Wilberding reported that .in talking with Jean Woodward, she said everything had been left up to Charles Robbins to work with Mr. Nelson when • this property first came up. The Secretary reported that Mr. Beyer has talked with Mr. Goodspeed of the nature conservatory and it was his belief that the property was to be donated to the nature conservatory and then donated to the City. Commissioner Terry seemed to remember that the nature conservatory did not have the money to maintain it very long, and that is why it was going to be . donated to the City. Chairman Wilberding suggested that the Commission investigate the donation of the property through Mr. Nelson. himself. Commissioner Gordon made a motion that the Commission was interested in the donation of the Nelson property to the City. Commissioner Terry seconded the motion, and it was passed unanimously. Ill. SEW BUSINESS A. GARDINER PARK PLAY AREA EQUIPMENT The Secretary presented the Commission with a play equipment layout for GARDINER PARK PLAY Gardiner Park prepared by Game Time Playground and Park Equipment Co. The AREA EQUIPMENT cost of the equipment, not including installation is $2,000. Commissioner Zambetti questioned the ti re swing, because of the previous trouble we have had with them. The Secretary explained that a new coupling unit supports the swing very well. . Commissioner Clawson questioned whether any of this play equipment has been installed anywhere in the area. The Secretary reported that the play equip- ment is so new yet that a complete catalogue cannot even be obtained. Commissioner Clawson liked the look of the play equipment, but felt no equip- • ment should be placed under any portion of the tree in which children might climb, so that if a child fell out of the tree they would not fall on any equipment. ' The Secretary stated she would call Bob Modlin of Game Time and obtain the answers to these two questions. Commissioner Zambetti questioned if the City maintenance men could help in the installation of the equipment. The Secretary reported that the Commission would have their help along with the help of the Saratoga Rotary Club who will be donating the $2,000. Commissioner Zambetti made a motion that the Commission accept the proposal from Game Time Playground and Play Equipment Co. for the 5 pieces of play equipment for Gardiner Park. Commissioner Gordon seconded the motion, and it was passed unanimously. The Secretary stated she would write Game Time a letter of appreciation for the work they did free on the play equipment layout, and also present the layout to the Rotary Club. The Secretary asked the Commission if they were interested in seeing the slides of the play equipment. The Commission decided they would, so the Secretary wilt try and arrange for them to be shown at a Commission meeting. B. REVIEW OF COMMUNITY DEVELOPMENT ACT FUNDS The Secretary informed the Commission of Ithe public hearings being held on REVIEW OF COMMUNITY the Community Development Act Funds - December 16, January 7 and January 15. DEVELOPMENT ACT The results of the survey will be tabulated for the January 7 meeting. This FUNDS has to all be completed by April 15, 1975• Over a 3 year period the City will receive ~ million dollars - $81,000 the first year. -3- • PARKS AND RECREATION COMMISSION - MINUTES - JANUARY 6,~f'975 - continued !V. COMMITTEE AND STAFF•REPORTS • A. COMMITTEE REPORTS RE: HAKONE REVIEW COMMITTEE January 29, 1975 was selected as the next meeting date for the committee. Commissioner Rose asked that all members of the committee be notified of this meeting. 2) RE: SDR libl The Secretary presented the Commission with a plan proposal from Margolis, Chatsky and Dunnett, A.P.C. at 4th Street and Big Basin Way, across from Wildwood Park.. Right now it~is at a stand still and an EIR is being considered on this location. The plan does not allow for any parking at atl and there is no way a fire truck could get to the back side of the building. 3) RE: SDR 1162 The Secretary presented another plan by Vincent Cantacessi of Ten Acres Road, as there is a trail in this area. Commissioner Terry asked that the Commission hold this SDR until the Commission's January 20 meeting so that he could walk this trail and • bring in a map to better show this area. The Commission agreed to review it at their January 20 meeting. B. STAFF REPORTS V. COMMUNICATIONS • V1. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 10:02 p.m. Respectfully submitted, ~~ -~'.", Barbara Sampson, Secretary u -4- _'~, c\ ; /. 1 ') ~~., ~ _ _. ., '..~` U F_ ~l'Y OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (408) 867-3438 ~1~~00 ~31~~D~%~ TO: Parks and Recreation Commission DATE. January 2, 1975 FROM: Barbara Sampson SUBJECT: January 6 Agenda ------------------------------------------------------------------------------------------------ I have prepared the recommendation to City Council regarding the Park Bond Proposal and request you review it to make any comments or suggestions at the meeting. I will then prepare the final recommendation which will be sent to City Council for consideration at their January 15 regular meeting. • The City Manager would like the Commission to make a definite recommendation re- garding the Nelson Property so that if the City is interested we can move towards making arrangements to have the property donated. I have enclosed a copy of a memo to the City Manager which will give you the background information that I have been able to obtain. As you may .remember, the Rotary Club expressed an interest in another community project for the City. The interest has been channeled toward providing play equip- ment for Gardiner Park. The Game Time Playground and Park Equipment Company has recently introduce~_. a new line of wooden structure equipment, and the company, through their Northern California Representative Bob Modlin, has prepared a layout plan for us. I would. like the Commission to review this plan, and if approved we would recommend that the Rotary Club donate the funds. Cost of the equipment, not including installation, is approximately $2,000. Action has been developing very rapidly on the City's proposal for the Community Development Act funds. The next public hearing on the proposals wilt be held in conjunction with the Adjourned Regular Meeting of City Council on Tuesday, January 7. Staff has requested possible park development monies be included as one of the proposals. We will be able to obtain a better idea of the possibility of this after the January 7 meeting, but it may be advisable for the Commission to consider a specific request. One project proposed by staff which will be of interest to you is an addition to the Community Center, primarily to provide space for increased Senior Citizens programs. Hoping you all had an enjoyable holiday season and are looking forward to a busy t 9 75 . ~~~ Barbara Sampson, ecretary BS:bh ~5