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HomeMy WebLinkAbout08-05-1974 Parks and Recreation Commission Minutes L' SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, AUGUST 5, 1974 - 7:30 P.M. PLACE; CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES, 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070 TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchanan, Carlson, Gordon, Rose, Terry a.nd Zambetti. ABSENT: Commissioners Clawson, Leong and Wilberding. OTHERS PRESENT: Mr. Kaufmann B. MINUTES The minutes of the July 15, 1974 meeting were approved as submitted. II. OLD BUSINESS A. REVIEW BIDS OF BROOKGLEN PARK The Secretary reviewed the Bid Summary sheet of August 1 bid openings BIDS OF of Brookglen Park, and commented on the different prices. The total BROOKGLEN overall contract is 21.7% above the architects estimate on items ~~1-14. PARK In checking with San Jose Steel Co., chain link fence has not gone up but a few cents in the past two months. The Secretary suggested that the Commission recommend to Council to accept the base package of the lowest bidder, and that possibly the $2,650 from Community Projects could come out of the Capital Improve- ment Program at a later time in the year when some project may not have been done. Possibly we could get the money for the alternates in next years budget. There was some question as to what the electrical figure (Item ~k13) included. It wa.s determined that this figure includes the hook-up and wiring of sprinklers and timers; so the arbor lighting is the alternate electrical work. No lights are in the present plan for the back of the park. Commissioner Carlson stated that the fencing is very important for the park and suggested that the materials for the Community Projects be purchased before the rain starts. Also that the Commission ask the Council to fund the entire park, or as an alternative that we eliminate the alternate bid items a.nd go for $24,600. If this does not work that we sell the park. Commissioner Rose did not agree, as it is the only park on that side of town and is definitely needed. • PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued The Commission felt that if we want any assemblage of a park that we cannot cut it anymore then it is already. It should also be pointed out that approximately $6,000 to $8,000 in labor and materials will be donated by the residents of the area. for the building of fences, and the donation a.nd planting of trees, shrubs and plants. B. RECOMMENDATION TO CITY COUNCIL Commissioner Carlson moved that the Commission recommend to Council RECOMMENDATION that we accept the low bid by Palo Alto Landscaping of $21,929.50 TO CITY COUNCIL for the base bid items ~k1-14, and that the $2,650 for Community Pro- ject items ~~15-18 (fencing) be allocated for expenditure, for a total of $24,579.50. Also that the Council consider approval of alternates ~kl, 2 and 3 at the low bid of Palo Alto Landscaping for $5,440 so that the park may be completed during initial development. Commissioner Buchanan seconded the motion, and it was passed unanimously. This recommendation will go to Council Wednesday, August 7, 1974. III. NEW BUSINESS A, PATHWAY - AZULE PARK SITE TO KEVIN MORAN PARK The Secretary reported that at the July 17 Council meeting residents PATHWAY - of the Azule Park area requested a paved path from Azule Park to Kevin AZULE TO KEVIN Moran Park. This would eliminate the dirt and mud problem that now MORAN PARK exists for some of the surrounding residents. Since Azule Park will not be developed for another year or two and we do not know how long the State will take to determine approval of Avco development to putting a street in the middle of a freeway right-of-way, and further development of Kevin Moran is not planned for next year, so this would leave the problem of the dirt path. In order to pave this path we would have to get an Encroachment Permit from the State. It is possible we could get a cost estimate from Public Works a.nd labor by our own crews. Commissioner Terry stated that the State Freeway Code states that if a freeway is put in and crosses a.n existing foot path, that they have to provide for an overpass or underpass for that existing foot path. Commissioner Zambetti recommended that it be the opinion of the Commission that a paved path be constructed between Azule Park and Kevin Moran Park, a.nd the City work towards an Encroachment Permit with the State Highway Department. Commissioner Gordon seconded the recommendation, and it was passed unanimously. B. JOINT MEETING ON OPEN SPACE ACTION PROGRAM The Commission agreed on a joint meeting with City Council and the JT. MEETING - Planning Commission on August 27 to discuss the Open Space Action OPEN SPACE Program. ACTION PROGRAM A member of the County Planning Policy Committee or staff will be attending this meeting to discuss and answer any questions. C. SDR 1138 The Secretary reported that Avco has purchased the Ditz-Crane property SDR 1138 on McCarthy Place that backs up to Kevin Moran. The end lot is 50 feet from the back of the park property and right against the State property. The Commissions recommendation to the Planning Commission will be that Avco Development be required to comply with the request for a pedestria.n- bicycle pathway of fifteen (15) feet wide the length of the development, -2- ~ i PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued and that this pathway join the pathway being developed as part of SDR 1101 on one end and link directly into Kevin Moran Park at the end of McCarthy Place. Also that his property be dedicated to the City as in the request of SDR 1101. This will allow for a completed pathway from Cox Avenue to Kevin Moran Park. IV. COMMITTEE AND STAFF REPORTS A. COMMITTEE REPORTS 1. RE: HAKONE REVIEW COMMITTEE Commissioner Rose reported on the Committees meeting of July 31 and that they are finally making progress and finding out what really needs to be done to the Garden. 2. RE: TRAILS TASK FORCE Commissioner Terry reported on the last three weeks of hiking the trails by the Task Force a.nd their progress. Next week they will be hiking Quito Road, a section of Ten Acres, one section of Saratoga Creek, and the path by Kevin Moran Park. The final week will be the Sphere on the other side of town and end with a picnic at Stevens Creek. B, STAFF REPORTS 1. RE: LICENSE (LEASE) OF CONGRESS SPRINGS The Secretary reported that the City Attorney ha.s come up with a. proposed license for Congress Springs Park and it will be up before City Council Wednesday, August 7. It is written for a three (3) year period of time and may be renewed one (1) year at a time. It includes that they must provide for both boys and girls in areas in which they use. The Saratoga Senior League has the option to use the primary time from April 1 to July 30, and gives the sche- duling of the facility other than that time to Los Gatos-Saratoga Recreation Department. Also that they shall maintain at soul cost and expense all the facilities installed. 2. RE; CAPITAL IMPROVEMENT PROGRAM The Secretary reported that the $15,000 for the retaining wall at Wildwood wa.s approved and the $5,000 for the barbeque area a.t Wildwood and the $5,000 for Kevin Moran repair were approved as alternates to be spent if money is available. It was suggested that work start immediately on the retaining wall at Wildwood. Plans should be drawn, bids prepared so that as soon as the rains a.re over work can progress. The Secretary stated that the architect has admitted that there is no drainage system at Kevin Moran. Commissioner Rose felt that this problem came up some time ago and that something was being done. The Secretary will check and see if there was some corres- pondence on this with the architect. V. COMMUNICATIONS A, RE: WALTER MUIR, DIVIDEND INDUSTRIES, RE: TRAIL DEDICATION Mr. Muir has asked the Commission to pay for the pathway that the Commission asked him to dedicate because it is much more square footage then his trail dedication. -3- • PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued The Commission had many questions regarding what land is actually included in the 15,000 square feet, the ordinance and what it means, if the 1.2% gross area includes the street, and many other items. The Commission agreed that this be sent straight to City Council with a recommendation following at a later date by Parks and Recreation Commission. VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 9:50 p.m. Respectfully submitted, ~~~~~ ~~~y~~ Barbara Sampson, Secretary bh -4-