HomeMy WebLinkAbout08-05-1974 Parks and Recreation Commission Minutes
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SARATOGA PARKS AND RECREATION COMMISSION
MINUTES
TIME: MONDAY, AUGUST 5, 1974 - 7:30 P.M.
PLACE; CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES,
13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070
TYPE: REGULAR MEETING
I. ORGANIZATION
A. ROLL CALL
PRESENT: Commissioners Buchanan, Carlson, Gordon, Rose, Terry
a.nd Zambetti.
ABSENT: Commissioners Clawson, Leong and Wilberding.
OTHERS PRESENT: Mr. Kaufmann
B. MINUTES
The minutes of the July 15, 1974 meeting were approved as submitted.
II. OLD BUSINESS
A. REVIEW BIDS OF BROOKGLEN PARK
The Secretary reviewed the Bid Summary sheet of August 1 bid openings
BIDS OF of Brookglen Park, and commented on the different prices. The total
BROOKGLEN overall contract is 21.7% above the architects estimate on items ~~1-14.
PARK
In checking with San Jose Steel Co., chain link fence has not gone up
but a few cents in the past two months.
The Secretary suggested that the Commission recommend to Council to
accept the base package of the lowest bidder, and that possibly the
$2,650 from Community Projects could come out of the Capital Improve-
ment Program at a later time in the year when some project may not
have been done. Possibly we could get the money for the alternates
in next years budget.
There was some question as to what the electrical figure (Item ~k13)
included. It wa.s determined that this figure includes the hook-up
and wiring of sprinklers and timers; so the arbor lighting is the
alternate electrical work. No lights are in the present plan for the
back of the park.
Commissioner Carlson stated that the fencing is very important for the
park and suggested that the materials for the Community Projects be
purchased before the rain starts. Also that the Commission ask the
Council to fund the entire park, or as an alternative that we eliminate
the alternate bid items a.nd go for $24,600. If this does not work
that we sell the park.
Commissioner Rose did not agree, as it is the only park on that side
of town and is definitely needed.
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PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued
The Commission felt that if we want any assemblage of a park that we
cannot cut it anymore then it is already. It should also be pointed
out that approximately $6,000 to $8,000 in labor and materials will
be donated by the residents of the area. for the building of fences,
and the donation a.nd planting of trees, shrubs and plants.
B. RECOMMENDATION TO CITY COUNCIL
Commissioner Carlson moved that the Commission recommend to Council
RECOMMENDATION that we accept the low bid by Palo Alto Landscaping of $21,929.50
TO CITY COUNCIL for the base bid items ~k1-14, and that the $2,650 for Community Pro-
ject items ~~15-18 (fencing) be allocated for expenditure, for a total
of $24,579.50. Also that the Council consider approval of alternates
~kl, 2 and 3 at the low bid of Palo Alto Landscaping for $5,440 so that
the park may be completed during initial development. Commissioner
Buchanan seconded the motion, and it was passed unanimously.
This recommendation will go to Council Wednesday, August 7, 1974.
III. NEW BUSINESS
A, PATHWAY - AZULE PARK SITE TO KEVIN MORAN PARK
The Secretary reported that at the July 17 Council meeting residents
PATHWAY - of the Azule Park area requested a paved path from Azule Park to Kevin
AZULE TO KEVIN Moran Park. This would eliminate the dirt and mud problem that now
MORAN PARK exists for some of the surrounding residents.
Since Azule Park will not be developed for another year or two and we
do not know how long the State will take to determine approval of Avco
development to putting a street in the middle of a freeway right-of-way,
and further development of Kevin Moran is not planned for next year, so
this would leave the problem of the dirt path.
In order to pave this path we would have to get an Encroachment Permit
from the State. It is possible we could get a cost estimate from Public
Works a.nd labor by our own crews.
Commissioner Terry stated that the State Freeway Code states that if a
freeway is put in and crosses a.n existing foot path, that they have to
provide for an overpass or underpass for that existing foot path.
Commissioner Zambetti recommended that it be the opinion of the
Commission that a paved path be constructed between Azule Park and
Kevin Moran Park, a.nd the City work towards an Encroachment Permit
with the State Highway Department. Commissioner Gordon seconded the
recommendation, and it was passed unanimously.
B. JOINT MEETING ON OPEN SPACE ACTION PROGRAM
The Commission agreed on a joint meeting with City Council and the
JT. MEETING - Planning Commission on August 27 to discuss the Open Space Action
OPEN SPACE Program.
ACTION PROGRAM
A member of the County Planning Policy Committee or staff will be
attending this meeting to discuss and answer any questions.
C. SDR 1138
The Secretary reported that Avco has purchased the Ditz-Crane property
SDR 1138 on McCarthy Place that backs up to Kevin Moran. The end lot is 50 feet
from the back of the park property and right against the State property.
The Commissions recommendation to the Planning Commission will be that
Avco Development be required to comply with the request for a pedestria.n-
bicycle pathway of fifteen (15) feet wide the length of the development,
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PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued
and that this pathway join the pathway being developed as part of
SDR 1101 on one end and link directly into Kevin Moran Park at the
end of McCarthy Place. Also that his property be dedicated to the
City as in the request of SDR 1101.
This will allow for a completed pathway from Cox Avenue to Kevin
Moran Park.
IV. COMMITTEE AND STAFF REPORTS
A. COMMITTEE REPORTS
1. RE: HAKONE REVIEW COMMITTEE
Commissioner Rose reported on the Committees meeting of July 31
and that they are finally making progress and finding out what
really needs to be done to the Garden.
2. RE: TRAILS TASK FORCE
Commissioner Terry reported on the last three weeks of hiking the
trails by the Task Force a.nd their progress. Next week they will
be hiking Quito Road, a section of Ten Acres, one section of
Saratoga Creek, and the path by Kevin Moran Park. The final week
will be the Sphere on the other side of town and end with a picnic
at Stevens Creek.
B, STAFF REPORTS
1. RE: LICENSE (LEASE) OF CONGRESS SPRINGS
The Secretary reported that the City Attorney ha.s come up with a.
proposed license for Congress Springs Park and it will be up before
City Council Wednesday, August 7. It is written for a three (3)
year period of time and may be renewed one (1) year at a time. It
includes that they must provide for both boys and girls in areas
in which they use. The Saratoga Senior League has the option to
use the primary time from April 1 to July 30, and gives the sche-
duling of the facility other than that time to Los Gatos-Saratoga
Recreation Department. Also that they shall maintain at soul cost
and expense all the facilities installed.
2. RE; CAPITAL IMPROVEMENT PROGRAM
The Secretary reported that the $15,000 for the retaining wall at
Wildwood wa.s approved and the $5,000 for the barbeque area a.t
Wildwood and the $5,000 for Kevin Moran repair were approved as
alternates to be spent if money is available. It was suggested
that work start immediately on the retaining wall at Wildwood.
Plans should be drawn, bids prepared so that as soon as the rains
a.re over work can progress.
The Secretary stated that the architect has admitted that there is
no drainage system at Kevin Moran. Commissioner Rose felt that
this problem came up some time ago and that something was being
done. The Secretary will check and see if there was some corres-
pondence on this with the architect.
V. COMMUNICATIONS
A, RE: WALTER MUIR, DIVIDEND INDUSTRIES, RE: TRAIL DEDICATION
Mr. Muir has asked the Commission to pay for the pathway that the
Commission asked him to dedicate because it is much more square
footage then his trail dedication.
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PARKS AND RECREATION COMMISSION - MINUTES - AUGUST 5, 1974 - continued
The Commission had many questions regarding what land is actually included
in the 15,000 square feet, the ordinance and what it means, if the 1.2%
gross area includes the street, and many other items.
The Commission agreed that this be sent straight to City Council with a
recommendation following at a later date by Parks and Recreation Commission.
VI. ADJOURNMENT
There being no further business before the Commission, the meeting adjourned
at 9:50 p.m.
Respectfully submitted,
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Barbara Sampson, Secretary
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