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HomeMy WebLinkAbout07-01-1974 Parks and Recreation Commission Minutes• SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, JULY 1, 1974 - 7:30 P.M. PLACE: CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES, 13777 FRUITVALE AVENUE, SARATOGA, CALIF. 95070 TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Carlson, Gordon, Leong, Terry and Wilberding. ABSENT: Commissioners Buchanan, Clawson, Rose and Zambetti. OTHERS PRESENT; Mrs. Denney, Mr. Muir and Mr. Kaufmann. B. MINUTES The minutes of the June 17, 1974 and June 24, 1974 meetings were approved as corrected. II. OLD BUSINESS A. BROOKGLEN PARK The Secretary presented the Commission with a new cost estimate list dated July 1, 1974 and pointed out the differences from the list dated June 24, 1974. 1. The grading has been increased $200.00 because we are going to have to do more moving of the earth then was first anticipated. 2. The concrete block wall and play area has been reduced by $350.00 because it is now 225 square feet instead of 310 square feet. 3. The wide concrete edger instead of the redwood header boards be- cause of the deterioration of redwood header boards. 4. The decomposed granite decreased by $100.00 because of the decrease in square footage. 5. The fir bark has increased $180.00 because we have expanded the play area from 50 to 60 cubic yards. 6. The irrigation increased $200.00. 7. The addition of the used power pole bumpers. 8. The electrical was cut in half because of only lighting the arbor area. and hook-up and wiring for sprinkler timers, etc. 9. The 60 day maintenance lump sum added. This was not on the pre- vious list because of a.n error by the architect. The differences on page 2 of the cost estimate list on the fencing are because of the addition of more 6 foot fence and less rail fence. s • PARKS AND RECREATION COMMISSION - MINUTES - JULY 1, 1974 - continued Commissioner Carlson questioned the coordination of the power poles and embedding them in the decomposed granite. The Secretary will consult with Jack Buktenica. whether this item should be deleted from the cost list. The Commission asked the Secretary to go to the Council and ask that they include all the items, plus the alternates in the funding of the park so that Saratoga will have a complete park. The bids for Brookglen Park will be open on August 1, 1974. III. NEW BUSINESS A. LOCATION OF TRAIL EASEMENT, DIVIDEND INDUSTRIES, SD 1110 (PACE PROPERTY) The Secretary explained that the Commission was asked to comply with the Planning Commissions request to provide a trail easement by mutual agreement between the developer, Mr. Muir of Dividend Industries, and the Parks and Recreation Commission. The Secretary provided the Commission with the general trail map and the actual development map prepared by Dividend Industries for the Pace property. Mr. Muir explained the location of the creek and whose property it exists on. There are two and possibly three lots where the residents would end up with hardly any back yard at all if we were to give 20 foot easements along the property bank line. Commissioner Carlson stated that the Commission is not in a position to make a decision until we find out where the creek lies in relationship to the property lines. Mr. Muir stated that he is running a close time schedule, as August 8 is his closing date a.s to the purchase of the Pace property. The Commission decided to meet Mr. Muir Saturday, July 6 at 9:00 a.m. at the Pace property a.nd to see for themselves the creek and how it runs in connection with the property lines, before reconvening Monday, July 8 to make a decision on the Pace property. The Secretary informed the Commission that Mr. Muir is going before the City Council July 3 in opposition of Condition 11X", a.nd if the Council deletes it the field t"rip and the adjourned meeting will be cancelled. B. PRIORITY LIST FOR CAPITAL IMPROVEMENT FUNDS The Secretary reported that the operating budget of the City has increased $43,000 with the addition of Sheriff's protection and the Youth Services Bureau. There is no where else that this money can come but from the Capital Improvement Program. Mr. Beyer is now working to see if we ca.n leave $20,000 in for frontage improvement of Azule and take $10,000 out of gas tax monies, since it will be a street improve- ment, a.nd then $10,000 out of Park Capital Improvement. This way it would leave us another $10,000 for other small minor projects such as the barbeque and picnic tables at Wildwood, or possibly re-do the drainage system at Kevin Moran. The Secretary stated that she suspects there is no drainage area, unless it is under clay dirt. If this is the case, the City will most likely consider legal action. It would cost about $4,000 to pint new drainage in the area. The Secretary described what a Youth Service Bureau was and the combination code enforcement/sheriff educational program. It was the Commissions feeling that these two projects were not applicable to the Parks and Recreation Commission. Commissioner Terry moved to make a recommendation at the public hearing on July 17 to reaffirm the Commissions stand that Azule Park development be dropped, except the frontage area, and the remainder allocated to a priority list. Commissioner Gordon seconded the motion, and it was passed unanimously. -2- i w PARKS AND RECREATION COMMISSION - MINUTES - JULY 1, 1974 - continued IV. COMMITTEE AND STAFF REPORTS A. COMMITTEE REPORTS 1. RE: HAKONE REVIEW COMMITTEE The Secretary reported that the Ha.kone Review Committee met on June 26 for a very brief meeting because they did not have all the answers about the traffic and road. She and Sarah Jane Rose are meeting on July 5 and develop a repair list. The roof man is going to give us an estimate on the lower house roof also. We have also received the report from Dr. Nakamura and the entire report wa.s in Japanese. It is costing us $250.00 to have it translated and it is due back to us July 5. B. STAFF REPORTS 1. RE: JULY 6 FIELD TRIP OF PACE PROPERTY The Secretary will invite the City Councilmen to join the Commission on the field trip of the Pace property. 2. RE: TRAIL ITEMS BEFORE CITY COUNCIL The Secretary reported that there are three trail items up before City Council on July 3. a.. A petition of citizens interested in seeing that the trail area behind West Valley College is retained as a trail area for equestrian. b. A letter from Leto Day of George Day Construction Co. re- questing he be released from the commitment to have an easement on Douglass Lane. c. Mr. Muir regarding Condition "X" (SD 1110, Pace Property). V. COMMUNICATIONS A. MEMO FROM CHARLES ROWE, PLANNING DEPARTMENT RE: SD 1110. B. MEMO FROM MR. HERBERT GRENCH, MIDPENINSULA REGIONAL PARK_DISTRICT AND A COPY OF THE BASIC POLICY OF THE NEW PARK DISTRICT WITH ITS GOALS AND OBJECTIVES. The Secretary had a question regarding a statement in the policy stating, "the land will be banked for a period of time prior to public use". She will question Kay Duffy on this. VI. ADJOURNMENT There being no further business before the Commission, Commissioner Carlson moved that the meeting be adjourned to Monday, July 8 at 7:00 p.m., if necessary. Commissioner Terry seconded the motion and it was passed unanimously. Respectfully submitted, i~~... Barbara Sampson, Secretary bh -3-