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Home My WebLink About08-19-1974 Parks and Recreation Agenda• • • PARKS AND RECREATION COMMISSION AGENDA DATE: Monday, August 19, 1974 - 7:30 p.m. PLACE: Crisp Memorial Conference Room, Saratoga City Offices, 13777 Fruitvale Avenue, Saratoga, California 95070 TYPE: Regular Meeting I. ORGANIZATION `~ X A. ROLL CALL • B. MINUTES II. OLD BUSINESS A. REVIEW ACCEPTED BID OF BROOKGLEN PARK B. TRAIL DEDICATION, DIVIDEND INDUSTRIES III. NEW BUSINESS A. RECOMMENDATION TO COUNCIL FOR EXPENDITURE OF ADDITIONAL FUNDS FOR BROOKGLEN PARK IV. COMMITTEE AND STAFF REPORTS A. COMMITTEE REPORTS B. STAFF REPORTS V. COMMUNICATIONS • VI. ADJOURNMENT ' 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 ~ y~ <<~,,\~- ~ (408) 867-3438 ~ F V P i ~~~~~3~~Dt~~ TO: FROM: SUBJECT n U Parks and Recreation Commission Barbara Sampson August 19 Agenda DATE. August 14, 1974 At City Council meeting on August 7, Council awarded the contract for develop- ment of Brookglen Park to Palo Alto Landscaping. The award was for base bid items ~~1-14 at a cost of $21,929.50. Prior to the actual vote much discussion was held on the subject of monies for fencing and the alternates, G. Carlson spoke as did several residents. The final vote for base bid only was 3-2. I feel that the two negative votes were cast because the two Councilmen wanted additional monies allocated, not because they were against the project. As a result, the Mayor directed staff to ask the contractor to hold the bid on the alternates open until August 21 Council meeting, and referred the Community Projects (fencing) and alternates back to the Parks and Recreation Commission. It is now up to the Commission to review your financial priorities of the funds approved for expenditure this year, and determine if you want to make a "trade" in order to have Brookglen Park completed with initial development, I have enclosed a copy of the adopted Parks Capital Improvement Program for 1974-75 for you to study. I have also marked with (C) those funds committed, which does not leave much of a choice. Also to be considered is the fact that the alternates are to be done if monies are available, and that it is difficult to use revenue sharing funds for development because of the laws involved, so ideally the trade must be made from those listed under Capital Improvement Fund, which leaves you two choices - Wildwood retaining wall or Hakone Gardens. City Manager Robert Beyer, will attempt to have for the Commission meeting an estimate as to total Capital Improvement Fund projects, so he can determine if money will be available for the alternates, If it is, then you could trade one or both of the alternates for Brookglen. Keep in mind the total cost of the fencing and alternates is $8,090. It is imperative that we make a decision on August 19, for the contractor has agreed to hold his bid price open only until the August 21 Council meeting. If the alternates are not awarded as contract at that meeting, the bid cost is no longer valid. Because many are on vacation, and the question of having a quorum present at the meeting must be considered, I will contact each of you to find out if you are or are not going to be at the meeting. If we do not have a quorum, no action can be taken. ®_ • Paxks & Recreation Commission • August 14, 1974 Page 2 The rest of the agenda is fairly light. I will attempt to have all the answers regarding the Dividend Industries trail dedication, but it looks right now like some will have to be legal interpretations. Reminder - the joint meeting with City Council and Planning Commission on the Open Space Action Program is scheduled for Tuesday, August 27, and the next Hakone Review Committee meeting is set for August 28. ~~~~~ ~~x Barbara Sampson Secretary BS:bh • r 1 LJ • 1974-75 CA PIT IrIPRO~II?~11?NT PROG}2AM • Annual Total Capital ~ Other riainten~nce & Project Improvement Revenue Gasoline Restricted Operating Cost Fund Sharing Tax Funds Costs Parks ~ Recreation Azu1e Park Acquisition Payment $ 22,500 ~e~ $ 22,500 Z`~ $ -0- r' Central Park ~ Ac uisition Payment q Seagraves 21,500~~) -0- Catholic Church 41,5000) 41,500 ~`) Kevin Moran Park 500~~~ 31 500 31 ~~ Acquisition Payment , , Brookglen-Cox Mini-Park 5,000 5,000 A. (Carry Over 1973-74) 16=000 16,000 ~~,,^.~,~ C~) ~-~,oo~ Lam) V Foothill Park Acquisition 30,000 -0- S Argonaut School - Turf 5,500 ~~) 5,500 ~~), Joint Project with Saratoga School District 3 Hakone Gardens Development 9,000 Wildwood Park Retaining Wall ~ 15,000 L`t'E '~ ~A ~ ~S Wildwood Park - Barbeque Area 5,000 ' Kevin Moran Park - Drainage System 5,000 i $ .=0- $ -0- $ -0- 21,500 ~j -0- -0 -0- -0- -0- -0- -0- • -0- -0- -0- -0- -0- -0- -0- 750 -0- -0- -0- -0- 30,000 -0- -0- 300 -0- -0- -0- -0- • 9,000 -0- 15,000 -0- -0- -0- -0- 5,000 -0- -0- -0- -0- 5,000 -0- -0- -0- -0- '" ,,~=~ • • t INCORPORATED 1956 ! ~~ ~~ c - Mr. Dan Hauer .19707 Douglas Lane Saratoga, ,California • • 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070 (408) 867-3438 August 16, 1974 95070 Subject: Douglas Lane Pathway Dear Mr. Hauer: Thank you for your letter of August 5 which I received in my Planning Commission packet on August 12th. I fully appreciate the awkward situation in cahich residents of Tract 5150 on Douglas Lane find themselves because of the pathway easement re- quired there. However, inasmuch as the City is hoping to preserve land for an inter-connecting pathway system, the Planning Commission could not ignore the need to acquire this easement before building took place. It is most unfortunate that site plans exhibited • to you by the builder did not make the existence of this easement clear. This matter has now passed from the Planning Commission to the City Council who will be hearing your appeal and receiving input from the Pathc~aay Committee of the Parks and Recreation Commission. I will pass your comments on to ris. Barbara Sampson who is the Staff's liaison for the Parks & Recreation Conanission. It is possible that further study by the Council and Pathway Committee can work out alter- natives which would preserve a pathway route through this area and meet your needs as well. As to the common green area problems you mentioned, the Planning Commission has finally rung full cooperation from George Day to bring both the planting. and irri- gation system to a satisfactory situation. It has been an uphill fight, but well worth it to achieve the effects tae all desire. Sincerely, ., ~ _._. _ r ,r Lynn C. Belanger Planning Commission LCB/skw . cc: Gerald S•. Marshall, Chairman Planning Commission bert F. Beyer, City Manager ~arbara Sampson, Parks & Recreation Commission .-- I11 II1 `J August 5, 1974 Ms. Linn Bellanger Design Review Committee, City, of Saratoga 13777 Fruitvale Avenue Saratoga, Calif. 95070 Dear Ms. Bellanger: Chairman Since purchasing lot 10 we have fully complied with the recorded, stated and implyed goals for Tract 5150. Our corner lot boarders on two common areas; lot 19 and lot 21. The builder, George Day, has not lived up to his part of the common area agreement, especially when it comes to maintance. So, in the mean time, we have provided portable sprinklers, watered, weeded, -. killed gophers, etc. Now it appears that the City • wants to punish those consceintious homeowners that cooperated with City plans by tearing up their front yards to put in a dirt horse path. While at the same time George Day Construction, who is open in defiance of the City and the Planning Commission, is continually rewarded with variances, building permits, favorable inspections, etc. The proposed horse trail/pathway is wrong. It is wrong from the legal stand point. It is wrong because it does not accomplish the goals of a rural pathway. It is wrong because it is a misallocation of taxpayers money. And, it is also wrong because it is unfair to the homeowners on Douglas Lane. Enclosed is a copy of my letter to City Manager, Robert Beyer. It details some reasons why the City should not install a dirt pathway on the north side of Douglas Lane. One of the key things is the pathway n l~ • • Ms. Lynn Bellanger Design Review Commission, Chairman • City of Saratoga August 5, 1974 Page #2 would be of questionable value to a few at great inconvience to the homeowners and a large expense for the taxpayers. Therefore, I ask your help in stopping this mistake before it happens. If there is anything I can do please let me know. Thank you, ~~ ~' • • Dan Hauer 19707 Douglas Lane Saratoga, Calif. 95070