HomeMy WebLinkAbout12-02-1974 Parks and Recreation Agenda•
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PARKS AND RECREATION COMMISSION
AGENDA
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DATE: Monday, December 2, 1974 - 7:30 p.m.
PLACE: Crisp Memorial Conference Room, Saratoga City Offices
13777 Fruitvale Avenue, Saratoga, California 95070
TYPE: Regular Meeting
I. ORGANIZATION
A. ROLL CALL
B. MINUTES
11. OLD BUSINESS
A. STUDY OF ITEMS THAT MIGHT BE INCLUDED IN THE PARK BOND
II1. NEW BUSINESS
A. COMMUNITY GARDEN REQUEST
IV. COMMITTEE AND STAFF REPORTS
A. COMMITTEE REPORTS
B. STAFF REPORTS
1. NELSON PROPERTY
V. COMMUNICATIONS
V1. ADJOURNMENT
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PROPOSAL FOR A COMMUNITY GARDEN AT~
S.E. CORNER OF COX AVE. & SARATOGA-SUNNYVALE ROAD
• Over 45 million people began vegetable gardens for the first time this year and more than 15 million
people indicated that they would garden if they had a plot. (Gallup Poll 1973-74 statistics.)
Through classes given at the Saratoga Community Gardens (more than 200 enrolled) through the Offices
of the Saratoga Community Center and West Valley College Community Services classes (1974 enrollment
in excess of 300), we have found throughout our area that there are many people interested in garden-
ing but just do not own enough land or land which is suitable for vegetable gardens. These facts
coupled with the following resolution of the 92nd Congress dated 4/6/72 state the reasons for our
proposal most succinctly:
URGE EACH AMERICAN FAMILY TO PLANT A VEGETABLE GARDEN!
SENATE RESOLUTION 75
Whereas inflation, nutrition, physical fitness, and recreation are national concerns;
Whereas a family can save on food costs, fight inflation, improve nutrition, get healthful
exercise, and have fun together by planting a vegetable garden;
Whereas many citizens of the nation have already realized the many advantages of planting a
vegetable garden; and
Whereas the pleasure, profit and fulfillment of growing your own vegetables has been recognized
by publications with worldwide circulation;
Whereas patriotic citizens planted victory gardens during World War II at the urging of the
President of the United States for the purpose of conserving natural resources and combating infla-
tion;
Whereas our nation is currently engaged in battle against the ravages of inflation and mal-
nutrition, and vegetable gardens are a potent weapon against both;
Whereas the American way of fighting a problem is not boycotts and is not mere passing of laws,
but is self-help and unity in pulling and working together; and
Whereas the planting of vegetable gardens will provide more food for the family's budget and
. will increase the vegetable supply and bring food prices down for apartment dwellers without space
for gardens: Now, therefore, be it
Resolved by the Senate (the House of Representatives concurring), That each American family is
urged, where practicable to plant a vegetable garden for the purpose of fighting inflation, saving
money, getting exercise, and having the fun and pleasure of family vegetable growing.
The current state of the Saratoga Community Garden on the I.O.O.F. 10 acre site will be set forth in
detail in a report to be submitted to the December 18th meeting of the Saratoga City Council. For
the purposes of this proposal one needs to be reminded that the present Community Garden site has
the nature of a demonstration and training center and that the difficulty of access, unsuitability
of the land, and limited parking facilities have made more than a half dozen individual gardening
plots unfeasible. Continued growth and development of the 10 acre site is planned to coincide with
this proposal to involve even more of the community in gardening by having an additional site with
adequate parking, suitable soil and level land. The Garden Committee at one of its regular Board
Meetings gave approval to this concept of our living up to the word "community" in our name and
that of making a garden site more available to local people.
The attached photocopy of "Organic Gardening & Farming's" current issue provides a sketch of the
community garden movement, as you may notice our project is briefly mentioned. We believe that the
proposed use for the land at Cox and Saratoga-Sunnyvale Roads will be a responsible venture and that
vandalism, dumping and other current abuses of the property can be stopped so that all will benefit.
IMPLEMENTATION:
Phase #1 - SJWW installation of water meters, joint clean-up of site (City of Saratoga with help
from friends of the community). Plots 25' x 30' to be drawn up, publicity and registra-
tion for plots {Community Center staff, City of Saratoga), suggested fee $10 per plot.
(All fees go to City to defray pipe and water costs.)
Phase #2 - Project 2000 Course WVC, Instructor: J. Dotter - Community Gardens = Beginning 2/4/75
students get college credit for supervision and work at Cox Ave. garden site.
• Phase #3 - Early March actual gardening begins, apprentices from Saratoga Community Garden training
site provide assistance in initial plantings and bed preparation, some plant material
donated.
Summary: Reasons for adoption of this proposal: City will enjoy free staffing of a vital project,
creative/responsible use of neglected land, another park facility (however temporary)
without great capital expenditures, continue its leading role as an example which other
cities follow, a revenue and energy generating project that potentially has the chance
of becoming a very worthwhile community project.
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SARATOGA COTiMUNITY GARDEN
BRIEF HISTORY - PRESENT STATUS - RECOMMENDATIONS
The idea of a Community Garden came from a proposal to establish a garden at
Foothill School in September, 1971. In March, 1972 a proposal for a "Community-
School Conservation Education Program" was presented to the Parks and Recreation
Commission.
The first official action of the City of Saratoga was the recommendation of the
Parks and Recreation Commission to the City Council in April, 1972, that $3,600
be placed in the 1972-73 budget to finance the City's portion of the Community
Garden project, with the stipulation that the funds be spent for compensation
of a Master Gardener, and that funds not be spent until a suitable garden site
became available. The Youth Commission also endorsed the recommendation of the
Parks and Recreation Commission.
In June, 1972 the City Cauncil went on record as approving the garden concept
by placing monies in the 1972-73 budget, and work began to obtain a portion of
the IOOF property off Fruitvale Avenue. An agreement was signed with the IOOF
for lease of 10.4 acres of property for the Community Garden in August, 1972,
• and Alan Chadwick was hired as a consultant to plan the garden.
The first reference to the "Community Garden Committee" is in a memo from City
Manager to City Council dated October, 1972, which was a report on the progress
and status of the garden.
In November, 1972 the City entered into an agreement with Gregory Haines as
independent contractor serving as Garden Manager for a period of six (6) months
at $300 per month. The agreement also referred to the Citizens Garden Committee
as being responsible for obtaining funds for the project. Plans were made for
installing an irrigation system, and bids for materials were obtained in December.
By January, 1973 the "Saratoga Community Garden Board" was formed and By-Laws of
the Saratoga Community Garden were established prior to April. Also during this
time the salary of the Garden Manager was increased to $500 per month.
The Garden Committee prepared a fairly comprehensive report and evaluation of
the Gommunity Garden in the Spring of 1973, upon the request of the City Manager,
and as backing for a $15,981 budget request. This report showed financial support
received, other than City, the current and proposed program, overall goals and
what they considered important reasons for continuing the garden project. The
budget finally approved included $6,000 to fund the Managing Gardener Agreement.
July, 1973 found a new Managing Gardener Agreement with Steve Cummings, which
was in effect through September 1, 1974, providing Council approved funds for
• the project.
It seems that this was rather a high point of accomplishment and success of the
garden, and that it seemed to be headed in a proper direction. Records were
being kept, visitors and workers were registering with the garden people, and
progress was being made toward objectives.
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Since 3une of 1973 the garden has really not accomplished their established
• goals and objectives. The problem of insufficient communications between
the Garden Manager, Committee and City Staff has been referred to numerous
times during the two years of operation of the garden. The present status
of the Garden Committee is not Very stable. There is a great difference of
opinion as to which direction the garden should go and this has alienated
various members, some of whom have resigned from the Committee. The Garden
Manager Steve Cummings has already left the area, two weeks prior to the end
of his agreement, but he did notify staff of his intentions.
The major problem is still the lack of communications from the Garden
Committee to the City staff. Newspaper articles about new programs that
had not been approved appeared, i.e. plots for community members to garden,
special classes and programs being offered, and on occasion the Committee
has used the name of the City and staff without proper authorization.
Records of activities have not been kept, even though requested. In general,
the garden has not operated effectively in the last six (6) months. There
should not really be a problem as to the direction of the garden for this is
specifically stated in the agreement for lease of property with the IOOF.
Several new people have become very involved in the garden, and these indivi-
duals may be the strong support the Garden Committee presently needs. In a
recent discussion held by the Director of Community Services with Betty Peck,
John Dotter, Ken Coulson, Ellsworth Welch, and several others, a new approach
toymanagement of the garden evolved. Basically it is as follows:
The Community Garden Committee was granted status of being Incorporated by
the Secretary of State in September, 1973. There is no reason that with some
assistance this Corporation cannot take over the complete control of the
Community Garden. The Corporation has the power to solicit and accept dona-
tions, hire staff, sign agreements,. etc. They must file non-profit corpora-
tion tax returns and meet other Federal and State requirements. As a non-
profit corporation they also have the right to buy and sell as long as indivi-
duals do not make private gain. As a result, I recommend that the control of
the Community Garden be given to the Incorporated Garden Committee.
The transition cannot take place overnight. Many details must be established
and the proper foundation prepared. The "new" committee should finalize the
direction of the garden and must file a new list of officers of the Corporation
with the Secretary of State. The City can continue to contribute funds as is
presently being done with the Saratoga-Los Gatos Symphony, Chamber of Commerce
Music at Wildwood, etc.
I would suggest the following steps be taken to proceed in this direction:
1. Arrange a new Managing Gardener Agreement between the City
and John Dotter that would be in effect through December 31,
1974.
2. Renew the lease with IOOF for another year, with the request
that the Corporation be allowed to assume the lease at its
• expiration with the City.
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3. As of January, 1975, contribute the remaining budgeted funds
of the 1974-75 year directly to the Corporation, with the
stipulation that as long as funds are contributed by the City
the Corporation shall present City with an annual report, in-
cluding financial statement of all monies received and expended.
4. Recommend that the corporation year be January 1 - December 31,
so that their annual report can be prepared at a time other
than summer, and so that requests for contributions can be
made at the time budget is being prepared.
5. Allow Corporation to prepare to conduct all of their own finan-
vial transactions as of January 1, 1975, including charging fees
for classes, paying of instructors, hiring, firing and payment
of Garden Manager, etc.
6. See if it can= be arranged tha Corporation,z~d sell excess ~s~i~C~ ~ ~+
fo ds from-~"the garden as ong as moni~~ re retur.~ed,, to the ~ C ~ ~ ~~ 1.
Cor ora 'ion. `~,~
7. City shall continue to be responsible for water bill of garden,
unless other arrangements are made with Corporation and/or IOOF.
8. City shall continue to allow usage Park Departm~`:,vehicles, ~~L~,t~,~v ~~
reasonable amount of 7time, when equested wit sufficient S~g,r F
tice, (I feel; this compared t allowing`t the ymphony to se ~
• t Civ' c Theatr~w~hout ch~rgie . ) _ ~..~
9. Allow Director of Community Services to work with Corporation
until it is on its own feet, and remain as a member of the
Corporation without special privileges, but with a vote. on
the Board of Directors of the Corporation.
I have discussed the basic recommendation with Mr. Ross Conklin of the IOOF
and he is agreeable to the concept, but will require that the Corporation
meet the same terms of the present lease, including insurance, etc. In his
opinion the Corporation must be financially solvent and stable. Concerning
the duration of lease Mr. Conklin said that plans are for development of
living units for the retired, and it could be anywhere from 5-10 years be-
fore plans are finalized and funds are available. They do not plan on sell-
ing the property.
There may be many other details that will have to be worked out before the
Corporation is ready for full responsibility, but I feel that the garden is
a very worthwhile project which has great value in todays ecology. It has
_ tremendous educational potential for both young and old. The Corporation
may be able to obtain grants or funds that it is not eligible for under
City auspicies, and the work will be worth the end result. The City has
contributed much in time and money and I would not like to see these past
efforts wasted or destroyed, I feel the garden must operate on its own
as a Corporation if it is to exist, for I cannot sanction the garden con-
tinuing with the present problems and at their present status.
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I know the individuals mentioned above are willing to put forth the time and
effort to accomplish the transition from City control to a self-supporting
• non-profit garden.
Barbara Sampson
Director of Community Services
August 28, 1974
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TO: City Manager
CIS' OF SARATOGA~
13777 FRU{TVALE AVENUE - SARATOGA, CALIFORNIA 95070 ~ ~ ~~ ~ ~ .'_ ~_
(408) 867-3438 '
. .. .. DATE: December 5, 19?4
FROM: Director of Community Services
SUBJECT: Nelson Property
~Y
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In researching the background on the Nelson Property, I find as follows:
1) Early in 1971, Pie. Fra~]c Nelson approached the City regarding
donation of 5 acres of property for public use requiring that
prior to donation a plan for use of t1-~e property b~ determined.
• At the same tir:e Mr. Nelson also approached the Sierra Club
foundation with the same offer.
2) A meeting held beL-creen Mayor Robbins and Mr. Nelson held in
April, 1971 shows that who would recieve the property still
had not been determined.
3) In 2.1ay, 1971 the Property, by City Council action, was placed
under the California Land Conservation Act of 19b5 (iti~lian:son
Act) and all appropriate papers. were filed with the City and
County to verify this. _.
4) In June, 1971 it was reported in a mei;~o .to riayor Robbins from
Andy kiariani, Secrettary of the .Parks and Recreation Co_Trunis~ion,
that the Sierra Club Foundation was not interested in the pro-
perty, as long as another agency was willing to accept the
responsibility.
About this same brae the Parks and Fecreation was asked to
formulate a questionaire to determine the feeling of the
residents in the area of the possible use of the property if
~z. it became public.
Sj The questionaire was sent during the surcaner of 1971 to residents
in t,1ze area. Along with the questionaire was a cover letter from
Mr. Nelson and the t~iayor, as well as an outline for potential uses
of the property. The results of the survey shooed that 49~ pze-
ferred that it be a nature park, 12~ corabinatian recreational and
• nature park, 15~ no park, and 11~ other. '•
6) The last cor:ununication on file is a letter fra3n Mr. Nelson to
City t•Sanager bir. Buff dated October, 1971, which ackno.rledged the
results of the survey as sent to him and his statercient that "I
will be discussing the matter further with yoca in the not too
' 'distant future". ..
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City Manager
• December 5, 1974
Page 2
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7) There are no records or references after this October, 1971 date
except a copy of notes you made from a conversation with Mr.
Goodspeed regarding the property.
As a result of the above, I can find no record or reference to indicate the property
has been officially donated, dedicated or accepted by theCCity. There are points
which have been brougizt otit that cannot be verified, and one of them is that the
City would take over the property in 5 years. The fact that the sister be allowed
to live on the prop~srty until her death is mentioned, but evidently Mr. Nelson
himself has not lived on the premises for r,~any years. There is ac~ference to a
$10,000 per year fund to be established by Mr. Nelson for maintenance of the property.
The reference does not say if this money is to be used for the buildings, as well as
the outside area. (Cost of a full time man to maintain the 5 acres would exceed
$10,000 a year, especially if this person is a combination guide, cazetaker acid
maintenance man, which at first glance I feel would be necessary.)
It appears to me that the whole issue sas just "dropped"•after the survey was com-
pleted. The Parks and Recreation Commission, according to Jean Woodward, Sarah Jane
Rose and Tom ~~Jilberding who were on the Coi:~mi.ssion at the time., did not really deal
with the issue except as involved in the survey and concept of what the area would
be. The Commission has included in their 1973 action plan the area to be dedicated
to City and to be retained as a nature parY.; but no date of this actual tal:e-over
is mentioned,
I would suggest that we correspond with Mr. tdelson as soon as possible and determine
his present ideas regarding the property and work towards an official dedication,
acceptance by the City Council and preparation of a plan to assume maintenance. If
the original concept of dedication in 5 years is followed, we would accept the pro-
perty sometime in 1976, and I suggest it not be prior to July 1, in order to be
included in the 1976-77 budget.
The last known address for Mr. Nelson is: Frank C. Nelson
3100 Crocker Plaza
. San Francisco, CA 94104
The Saratoga address used was: 20851 Saratoga Hills Read.
3 Barbara Sampson
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