HomeMy WebLinkAbout01-17-2007 City Council MinutesMINUTES
SARATOGA CITY COUNCIL
JANUARY 17, 2007
The City Council of the City of Saratoga held a study session to dicuss potential
environmental initiatives in the Administrative Conference Room, 13777 Fruitvale
Avenue, at 5:30 p.m.
Barbara Powell, Assistant City Manager, presented staff report.
Assistant City Manager Powell explained that awareness about negative environmental
impacts that are occurring due to industrialization, population growth, rapid economic
expansion in developing countries and other factors are the subject of increasing public
awareness and concern. Assistant City Manager Powell stated that tonight's discussion
was the City's first step to begin the discussion about initiatives the City may undertake
to promote environmental stewardship.
The following is a list of ideas generated from the City Councilmember and staff:
• IntergovernmentalIPM
~ Climate Change
~ Green Building
o Checklist for new and remodel homes (during design phase)
~ Solar installation on City Buildings
• Education about Environmental Sustainability
o Seminars
o Host an event (tailored to be easily implemented)
• Review/Evaluate Best Practices for Tree Ordinance
• Encourage Planting of Street Trees
• Environmentally Preferable Purchasing Policy
• Zero Charge for solar permits
• Pursue "Climate Smart" Program
• Regional Education
o West Valley mayor /Manager
o Coordinate with Schools, Scouts, and other organizations
• Paperless electronic operations for City
o Issue each Councilmember a laptop
~ Website/Citizen & Planning Commission Feedback
• Reduce Fees for Incorporating Green Building Aspects
• Restrictions on Outdoor Fireplaces/Pits
~ Cities Association
o Walkable Communities
o Climate protection/global warning
Consensus of the City Council to direct staff to:
1. Estimate cost of options
2. "Greening" in phases
3. Prepare a timeline
4. Schedule a City Council and Planning Commission Study Session
5. Rank the five top options
The City Council met in Closed Session in the Administrative Conference Room, 13777
Fruitvale Avenue, at 6:30 p.m.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
(Government Code section 54956.9(a))
Name of case: City of Saratoga v. Sullivan. (Superior Court of California, County
of Santa Clara Case No. 107CH000601).
MAYOR'S REPORT ON CLOSED SESSION
Mayor Kao reported
Mayor Kao called the Regular City Council meeting to order at 7:00 p.m. and led the
Pledge of Allegiance.
R(11,1, CAI,I,
PRESENT: Councilmembers Jill Hunter, Kathleen King, Chuck Page,
Vice Mayor Ann Waltonsmith Mayor Aileen Kao,
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Cathleen Boyer, City Clerk
Sandra Sato, Interim Administrative Services Director
John Livingstone, Community Development Director
John Cherbone, Public Works Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JANUARY 17,
2007
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2,
the agenda for the meeting of January 17, 2007, was properly posted on January 12,
2007.
ORAL COMMUNICATIONS
The following people requested to speak at tonight's meeting:
Elaine Clabeaux requested that the City Commissions be restored.
Citizen Ray stated that in regards to the Highway 9 Safety Project he was shocked to fmd
out the $1.7 million dollars only implements an 8ft shoulder/bicycle lane.
Norman Koepernik reminded everyone the 6th Annul Mustard Walk is scheduled for
Sunday, February 4, 2007.
ANNOUNCEMENTS
Vice Mayor Waltonsmith announced that the City's new website was finally complete
and encouraged everyone to visit it at
City Council Minutes 2 January 17, 2007
Councilmember Page noted that everyone in Saratoga should have received their new
garbage bins and reminded everyone not to use them until March 1, 2007.
Councilmember Hunter reminded everyone that the Village Fashion Show is scheduled
for Sunday, February 1 1, 2007 at the Foothill Club.
CEREMONIAL ITEMS
1 A. COMMENDATION HONORING BOY SCOUT TROOP 535
STAFF RECOMMENDATION:
Present commendation.
Mayor Kao read the commendation and presented to members of By Scout Troop
535.
Troop 535 announced that their next E-Waste event would be on June 2, 2007.
1 B. PROCLAMATION DECLARING THE WEEK OF JANUARY 28-
FEBRUARY 2, 2007 "CATHOLIC SCHOOLS WEEK"
STAFF RECOMMENDATION:
Present proclamation.
Mayor Kao read the proclamation and presented it Alison Kline, representing the
Diocese of SanJose.
SPECIAL PRESENTATIONS
2. ANNUAL AUDIT FOR FY 2005-06 AND CAFR (COMPREHENSIVE
ANNUAL FINANCIAL REPORT) AND MANAGEMENT LETTER
STAFF RECOMMENDATION:
1. Receive audit and hear presentation by the independent audit firm of
Caporicci & Larson.
2. Adopt resolution to approve Budget Adjustment No. 33 to the FY 2006-07
budget to carry over transfers from the Recreation and Teen Center Funds.
RESOLUTION: 07-001
Gary Caporicci, representing Caporicci & Larson, gave a brief overview of the
City's FY 05-06 audit. Mr. Caporicci stated that the City's audit received the
highest honor, that of an unqualified audit.
HUNTER/WALTONSMITH MOVED TO ADOPT RESOLUTION TO
APPROVE BUDGET ADJUSTMENT N0.33 TO THE FY 2006-07
BUDGET TO CARRY OVER TRANSFERS FROM THE RECREATION
AND TEEN CENTER FUNDS. MOTION PASSED 5-0.
City Council Minutes 3 January 17, 2007
CONSENT CALENDAR
3A. CITY COUNCIL MINUTES -DECEMBER 20, 2006
STAFF RECOMMENDATION:
Approve minutes.
KING/WALTONSMITH MOVED TO APPROVE COUNCIL MINUTES
FROM DECEMBER 20, 2006 -REGULAR MEETING. MOTION PASSED
5-0.
3B. CHECK REGISTER FOR DECEMBER 19, 2006
STAFF RECOMMENDATION:
Accept check register.
KING/WALTONSMITH MOVED TO ACCEPT CHECK REGISTER FROM
12/20/06. MOTION PASSED 5-0.
3 C. TREASURERS REPORT FOR MONTH ENDED OCTOBER 2006
STAFF RECOMMENDATION:
Accept report.
KING/WALTONSMITH MOVED TO TREASURERS REPORT FOR
MONTH ENDED OCTOBER 2006. MOTION PASSED 5-0.
3D. TRAFFIC SAFETY COMMISSION MEETING SCHEDULE
STAFF RECOMMENDATION:
Adopt resolution approving the revised meeting schedule.
RESOLUTION: 07-004
KING/WALTONSMITH MOVED TO ADOPT RESOLUTION AUTHORIZING
THE TRAFFIC SAFETY COMMISSION TO AMEND ITS MEETING
SCHEDULE FROM QUARTERLY TO EVERY OTHER MONTH.
MOTION PADDED 5-0.
3E. AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT FOR
THE GENERAL PLAN UPDATE WITH DEBORAH UNGO-
MCCORMICK CONSULTING
STAFF RECOMMENDATION:
Authorize the City Manager to execute an Amended Agreement with Ungo-
McCormick Consulting for planning and development services to prepare an
update of three of the City's General Plan Elements.
City Council Minutes 4 January 17, 2007
KING/WALTONSMITH MOVE TO AUTHORIZE THE CITY MANAGER
TO EXECUTE AN AMENDED AGREEMENT WITH UNGO-
MCCORMICK CONSULTING FOR PLANNING AND DEVELOPMENT
SERVICES TO PREPARE AN UPDATE OF THREE OF THE CITY' S
GENERAL PLAN ELEMENTS. MOTION PASSED 5-0.
PUBLIC HEARINGS
4. CITY INITIATED NEGATIVE DECLARATION, GENERAL PLAN LAND
USE MAP AMENDMENT, AND ZONING MAP AMENDMENT
RELATING TO ELEVEN (11) PARCELS
STAFF RECOMMENDATION:
1. Adopt resolution approving the Negative Declaration (solely as it pertains
to the subject parcels, not the ongoing review of the pending General Plan
Land Use Map Update).
2. Adopt resolution approving the purposed General Plan Land Use Map
Amendment for 8 of the 11 parcels.
3. Open and conduct the public hearing, introduce the ordinance amending
the zoning map for 3 of the 11 parcels, waive the first reading, and
schedule the item for second reading and adoption on consent calendar.
RESOLUTION: 07-003 & 004
Therese, Associate Planner, presented staff report.
Mayor Kao opened the public hearing and invited public comments.
Robert Zager stated that he felt the notices of public hearing that were sent to
property owners were incomprehensive.
Mayor Kao closed the public hearing.
WALTONSMITH/HUNTER MOVED TO ADOPT RESOLUTION
APPROVING THE NEGATIVE DECLARATION (SOLELY AS IT
PERTAINS TO THE SUBJECT PARCELS, NOT THE ONGOING
REVIEW OF THE PENDING GENERAL PLAN LAND USE MAP
UPDATE). MOTION PASSED 5-0.
PAGE/WALTONSMITH MOVED TO ADOPT RESOLUTION APPROVING
THE PURPOSED GENERAL PLAN LAND USE MAP AMENDMENT FOR
8 OF THE 11 PARCELS. MOTION PASSED 5-0.
HUNTER/PAGE MOVED TO INTRODUCE THE ORDINANCE
AMENDING THE ZONING MAP FOR 3 OF THE 11 PARCELS, WAIVE
THE FIRST READING, AND SCHEDULE THE ITEM FOR SECOND
READING AND ADOPTION ON CONSENT CALENDAR. MOTION
PASSED 5-0.
City Council Minutes 5 January 17, 2007
5. RESOLUTION ORDERING THE ABATEMENT OF A PUBLIC
NUISANCE BY REMOVAL OF HAZARDOUS VEGETATION
STAFF RECOMMENDATION:
Conduct public hearing and adopt resolution.
RESOLUTION: 07-005
Cathleen Boyer, City Clerk, presented staff report.
Mayor Kao opened the public hearing and invited public comments.
Seeing none, Mayor Kao closed the public hearing.
WALTONSMITH/PAGE MOVED TO ADOPT RESOLUTION ORDERING
THE ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL OF
HAZARDOUS VEGETATION. MOTION PASSED 5-0.
6. ORDINANCE ADOPTING VIDEO SERVICE STANDARDS
STAFF RECOMMENDATION:
Conduct public hearing and introduce and waive first reading of ordinance
regarding video service standards and direct staff to place ordinance on consent
calendar for final adoption.
Richard Taylor, City Attorney, presented staff report.
Mayor Kao opened the public hearing and invited public comments.
Seeing none, Mayor Kao closed the public hearing.
WALTONSMITH/PAGE MOVED TO INTRODUCE AND WAIVE FIRST
READING OF ORDINANCE REGARDING VIDEO SERVICE
STANDARDS AND DIRECT STAFF TO PLACE ORDINANCE ON
CONSENT CALENDAR FOR FINAL ADOPTION. MOTION PASSED 5-0.
OLD BUSINESS
None
NEW BUSINESS
7. REVIEW OPTIONS FOR RANFRE LANE REFUGE POCKET
STAFF RECOMMENDATION:
Consider report, accept public testimony, and provide direction to staff.
John Cherbone, Public Works Director, presented staff report.
City Council Minutes 6 January 17, 2007
The following people spoke in favor of the proposed refuge pocket and encourage
the Council to fund the project as soon as possible:
Corinae Vita
Cheryl Schweitzerhof
Dory Albert
Mark Peeples
Hartuti Peeples
Ed Vincent
Dave Mighdoll
Jeff Hoffman
Jan Smith
WALTONSMITH/PAGE MOVED TO SUPPORT THE PROPOSED RANFRE
LANE REFUGE POCKET USING COUNCIL CONTINGENCY; PREPARE
BUDGET RESOLUTION FOR THE FEBRUARY 7, 2007 AGENDA.
MOTION PASSED 5-0.
8. PARK DEVELOPMENT AND SPORT FIELD USE -PUBLIC
DISCUSSION OPTIONS
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
John Cherbone, Public Works Director, presented staff report.
Denise Goldberg reiterated the purpose behind the proposed imitative and also
added that the group would consider withdrawing the imitative. Mrs. Goldberg
noted that he Parks & Recreation Commission should be brought back.
Elaine Clabeaux note that she is not in favor of the options in the staff report. Mrs.
Clabeaux noted that she would like to see the city adopt the initiative. Mrs.
Clabeaux stated that she would prefer not to spend the City's money on an
election.
Howard Miller opposed to their initiative for because it would ban Sunday play
which would eliminate the VIP program and opening day. Mr. Miller stated that
the initiative also bans paid coaching or training. Mr. Miller stated that the user
groups should be represented in any discussions.
Cheriel Jensen noted that a lot of people are concerned about loosing open space in
the City. Mrs. Jensen stated that the various groups should be able to work the
issues out with the Council rather than going to a ballot.
David Mighdoll noted that the issue before the council tonight was to discuss
options no the initiative. Mr. Mighdoll stated that in his opinion the whole
community would be interested.
Maria Geurra stated that everyone's opinion should be considered.
Pablo Parker requested that the City Council support organized sports in Saratoga.
City Council Minutes ~ January 17, 2007
Debbie Lillo noted that she supported community input.
PAGE/WALTONSMITH MOVED TO COMMIT TO CREATING AN
ENTITY TO DISCUSS THE PHILOSOPHY AND TO COLLECT INPUT
ABOUT ISSUES REFLECTED IN THE INITIATIVE, IF THE INITIATIVE
IS WITHDRAWN BY A FORMAL LETTER TO BE FILED WITH THE
CITY CLERK. Motion passed 5-0.
9 HIDDEN HILLS AND PROSPECT ROAD -OUTREACH OPTIONS
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Cathleen Boyer, City Clerk, presented staff report.
City Council consensus to direct staff to plan a City Hall Open House in the
Spring.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kao had no reportable information.
Vice Mayor Waltonsmith reported the following information:
Hi h~way 9 Safety Project Committee -two meeting have been held and a discussion took
place in regards to the relinquishment of Highway 9 to the three cities.
Councilmember Page had no reportable information.
Councilmember King reported the following information-
County Cities Association Legislative Task Force -requested that the following items be
agendized for discussion: 1) City Selection Committee Policy Priorities 2) City Selection
Committee Appointment to the Metropolitan Transportation Commission.
Valle~portation Authority - $57 million in bond funds which has to be used
for mass transit projects.
Councilmember Hunter reported that Councilmember she attend the League of California
Cities Annual Conference last week with Councilmember Page and City Manager
Anderson. Councilmember Hunter stated that is was a very good conference with over
440 in attendance.
CITY COUNCIL ITEMS
In regards to Mr. Zagar's comments regarding the noticing procedures for public
hearings, Councilmember King asked if legal notices could be printed on one color and
written in a way the public can understand the notice.
OTHER
None
City Council Minutes g January 17, 2007
CITY MANAGER' S REPORT
Under the City's Code, City Manager Anderson explained that he had to ask permission
from the Mayor to leave town. City Manager Anderson requested permission to leave
town from Friday, January 19, 2007 returning on Monday, January 22, 2007.
Mayor Kao granted City Manager Anderson's request.
ADJOURNMENT
There being no further business Mayor Kline adjourned the regular meeting at 10:25 p.m.
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
City Council Minutes 9 January 17, 2007