HomeMy WebLinkAbout02-08-2000 City Council MinutesAGENDA
SARATOGA CITY COUNCIL
TIlVIE: Tuesday, February 8, 2000 - 5:30 p.m.
PLACE: Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue;
Adjourned Regular Meeting in the Adult Care Center, 19655 Allendale Avenue
TYPE: Adjourned Regular Meeting
OPEN SESSION - 5:30 p.m. in the Administrative Conference Room at 13777 Fruitvale Avenue.
ADJOURN TO CLOSED SESSION
CLOSED SESSION
1. Conference with Legal Counsel -Existing Litigation pursuant to Government Code
section 54956.9(a) -Name of Cases: City of Saratoga v. TCI of Cleveland, Santa Clara
County Superior.
2. Public Employee Mid-Year Performance Evaluation pursuant to Government Code
Section 54957 -Title: City Manager
3. Public Employment pursuant to Government Code Section 54957 -Title: City
Clerk
MAYOR'S REPORT ON CLOSED SESSION -Mayor Bogosian reported that the City Council has
accepted a resignation from the City Manager effective March 1, 2000.
City Manager Perlin read a statement regarding his resignation, citing reasons behind the resignation. He
also expressed thanks to certain individuals who have supported him through the years.
Mayor Bogosian read a statement thanking the City Manager for his dedicated service and contributions to
the City for the last ten years and said that the resignation was a result of irreconcilable differences in
management philosophies between the City Manager and the City Council. He added the resignation would
be in the best interest of the City.
In light of this new development, Mayor Bogosian recommended adding an urgency item under Closed
Session to discuss the situation surrounding the succession of City Manager.
BAKEIZ/WALTONSMITH MOVED TO ADD AN ITEM TO THE AGENDA UNDER CLOSED
SESSION THIS EVENING TO DISCUSS THE SITUATION SURROUNDING THE SUCCESSION OF
CITY MANAGER; THAT THERE IS A NEED TO TAKE IlVIMEDIATE ACTION AND THAT THE
NEED FOR ACTION CAME TO THE ATTENTION FO THE CITY SUBSEQUENT TO THE POSTING
OF THE AGENDA.
ROLL CALL VOTE:
AYES: Councilmember Waltonsmith, Baker, Streit, and Mayor Bogosian
NOES: None
• ABSTAIN: None
ABSENT: Vice Mayor Mehaffey
MOTION PASSED.
Page 1 of 6
Minutes for City Council February 8, 2000
Adjourned Regular Meeting/
Joint Meeting with Public Safety Commission
Mayor Bogosian announced at the adjournment of the regular meeting, the City Council would convene to
Closed Session in the Administrative Conference Room at 13777 Fruitvale Avenue to discuss the matter
above.
CALL TO ORDER -Mayor Bogosian called the meeting to order at 7:02 pm. in the Adult Care Center,
19655 Allendale Avenue
ROLL CALL - Councilmembers Waltonsmith, Baker, Streit, Mayor Bogosian were present. Vice Mayor
Mehaffey was absent. Staff present: City Manager Perlin, City Attorney Taylor, City Clerk Ramos,
Director of Administrative Services Walker, Analyst Reeve and Korn.
REPORT OF CITY CLERK ON POSTING OF AGENDA -City Clerk Ramos reported that pursuant
to Government Code 54954.2, the agenda for this meeting was properly posted on February 4, 2000. 'The
Notice of Adjournment from the February 2 meeting was posted on February 3, 2000.
1. ORAL COMMUNICATIONS FROM THE PUBLIC ON NON-AGENDIZED ITEMS
None.
2. REVIEW OF CITY NEWSLETTER ARTICLES
Recommendation: For review and direction to staff.
City Manager Perlin deferred the report to Beverly Tucker, Recreation Supervisor, who presented the staff
report and provided the City Council with an updated version of the articles. She also reported on the
suggested names for the newsletter.
Mayor Bogosian stated for the record that the Mayor's message is a message from the City Council and that
should be reflected in the final version.
Councilmember Waltonsmith suggested the following changes:
3. Page 2 under the Measure N, 31d paragraph: add the word annual to read, "...The average annual
property tax increase for the 30-year period..."
4. Page 2 under Commission Vacancies, 15` paragraph: add language that the Commissioner's role
provides them an opportunity to get to know their community and fellow citizens and to work on
issues important to the community.
5. Page 4 under Sewage Disposal Ordinance, 151 paragraph, second line, add language to define what is
Baykeeper.0
Councilmember Baker suggested the following changes:
6. Page 2 under Commission Vacancies, to add language to specify the number of seats expiring for
each Commission.
7. Page 4 under Sewage Disposal Ordinance, lst paragraph, line 4, to add language at the end of the
sentence to read, "...abandon an existing septic tank and hook up to the sewer, if they're within
200' of an existing sewer. "
8. Page 5 under Park Renovations, to include language regarding the major renovations planned for
Congress Springs Park
Council concurred to amend the articles with the changes above.
Page 2 of 6
Minutes for City Council February 8, 2000
Adjourned Regular Meeting/
Joint Meeting with Public Safety Commission
• Discussion ensued about the suggested names for the newsletter.
Council concurred to direct staff to continue with the "Saratogan" name at this time and to hold a contest for
anew name. The winner would be recognized in the next newsletter.
Discussion ensued regarding tear-out response cards. Ms. Tucker said she would look into it for costs and
timelines for future issues. Councilmember Baker commented not to let the tear out response cards delay
the completion of the first issue to meet the deadlines. Council concurred.
In response to Ms. Tucker, Mayor Bogosian and the Council concurred to direct staff to add the changes
articulated this evening and proceed with the finalization of the newsletter for printing.
9. JOINT MEETING WITH PUBLIC SAFETY COMMISSION
Roll Call -Commissioners Ballingall, Biester, Dippel, Hexamer, Lemmon and Chairperson Andreson were
present. Commissioner Edel was absent.
a. Mid-year review of Sheriff's Department activities
Sheriff Smith provided brief background and introduced staff who were present and deferred additional
comments to Capt. Jeff Miles, who reported on performance and evaluation, crime statistics, ongoing
projects and programs, and the budget, using visual aids.
Capt. Miles responded to questions regarding DLTI incidents, SWAT resources and psychiatric training.
In response to Mayor Bogosian, Capt. Miles replied he could find out the percentages for graffiti incidents.
Mayor Bogosian replied he would like to have that information when it's available.
b. Report from the Saratoga Fire District
i. Mid year report on Fire District activities
ii. Status report on Measure F
iii. Report on emergency medical response from on-scene time
Chief Ernie Kraule presented the report on ongoing activities and new developments and handed out
additional informational materials covering types of incidents responded to and response times.
Chief Kraule responded to questions regarding the Odd Fellows Home and weed abatement and deferred
additional comments to Commissioner Guinness regarding Measure F status.
Commissioner Guinness reported on status on Measure F as follows:
10. Funds in bank for purchase of property behind existing building
11. Special election on April 11
12. Heavy campaign; urged City Council support
13. Once bond is passed and additional funds are available, the design process will continue
14. A Citizen's Committee is underway
15. Initiated a study to compare fire services with other agencies
a. Report from the Santa Clara County Fire District
Page 3 of 6
Minutes for City Council February 8, 2000
Adjourned Regular Meeting/
Joint Meeting with Public Safety Commission
• Fire Chief Douglas Sporleder thanked the City Council for their support with the ERAF legislation and
presented their report covering statistics and ongoing activities. He also handed out additional materials
including their new business plan, customer survey form and statistics, executive summary of the Request
For Proposals (RFP) for emergency medical services. He deferred additional comments to Asst. Chief Ben
Lopes.
Asst. Lopes reported on the customer service survey program and the RFP for emergency medical services,
citing that the survey response showed about a 98% expressing support of their services, and the successful
vendor for emergency medical services is American Medical Response (AMR) He also cited some of the
key points that the Emergency Medical Services (EMS) is looking to improve this year.
b. Review of 1999 Highlights and Goals for 2000
Chairperson Andreson presented the report covering commission responsibilities and assignments. 1999
highlights, and goals and priorities for 2000.
Councilmember Streit commented on the traffic impacts and any mitigation thereof when Quito Road is
closed for the construction of the bridges. He requested that the Commission put this on their upcoming
agenda for discussion.
c. Saratoga Union School District Busing Program Update
Commissioner Ballingall presented the report including traffic mitigation, a citywide program, strategic
. planning to implement alternative transportation options, a spring drive, long-term busing program to
anticipate population growth.
Commissioner Ballingall replied to questions and comments expressed by the Council regarding enhanced
traffic on Fruitvale between Allendale and Saratoga, and expanding the busing program to include private
schools.
Chairperson Andreson commented that the Commission is proposing a study to re-evaluate the intersection
at Fruitvale and Saratoga Avenue.
Discussion ensued regarding the role of the General Plan's Circulation Element review in this re-evaluation.
Commissioner Dippel commented regarding the upcoming CPR training and encouraged the Council to
participate.
d. Discuss the City's Emergency Operations Plan
Analyst Paula Reeve presented the staff report.
Discussion ensued regarding back up personnel in the absence of assigned staff members who are not in the
local area when an emergency takes place.
Chairperson Andreson commented that the Commission would be reviewing the Plan at their meeting in
March.
• Discussion ensued regarding disseminating information to the citizens regarding procedures to take in the
event of the emergency.
BAKER/STREIT MOVED TO ADOPT THE RESOLUTION. MOTION PASSED 4-0.
Page 4 of 6
Minutes for City Council
Adjourned Regular Meeting/
Joint Meeting with Public Safety Commission
•
February 8, 2000
16. STATUS REPORT ON SARATOGA CREEK LITIGATION SETTLEMENT ACTIVITIES.
City Manager Perlin presented the staff report, which was distributed to the City Council at the meeting. He
also responded to questions regarding videotaping and assistance from the Fire District.
5. AGENCY ASSIGNMENT REPORTS.
Association of Bay Area Governments Mehaffey
Chamber of Commerce Board Bogosian
County Cities Assn. Leg. Task Force Streit
County HCD Policy Committee Bogosian
Emergency Planning Council Baker
Hakone Foundation Liaison Bogosian
KSAR Community Access TV Board Bogosian
Library Joint Powers Authority Board Mehaffey
North Cent. Flood Cont. Zone Adv. Committee Waltonsmith
•
Penin. Div., League of Cal. Cities
Santa Clara Valley Water Commission
Santa Clara County Cities Assn./
City Selection Committee
SASCC Liaison
Saratoga Business Development Council
Sister City Liaison
West Valley Solid Waste JPA
Valley Transportation Authority PAC
West Valley Sanitation District
Streit
Streit
Baker
Waltonsmith
Mehaffey
Bogosian
Streit
Waltonsmith
Baker
Streit
Waltonsmith
Baker
Waltonsmith
Waltonsmith
Mehaffey
Baker
Streit
Mehaffey
Mehaffey
Baker
Waltonsmith
Bogosian
Waltonsmith
Mehaffey
Baker
Mehaffey
Mehaffey
Councilmember Waltonsmith reported on the Chamber of Commerce induction of officers.
Councilmember Streit reported on the Library JPA meeting regarding part time positions and parcel tax
sunset in about a year and a new bond will be brought forward for this tax; Santa Clara Water Commission
board meeting promoting a yes vote on Prop. 12 and Prop. 13, Clean Water Act and Parks Watershed Bond.
Mayor Bogosian reported on HCD County Policy Committee meeting regarding the process of allocating
federal funds to the cities.
6. SELF EVALUATION OF PREVIOUS MEETINGS: January 25 and Feb. 2, 2000 -None
7. OTHER
Councilmember Streit requested agendizing a status report on the trails on properties that have not been
built, whether the easement have been properly obtained for the trails. Council concurred.
Councilmember Waltonsmith requested agendizing to begin the process for potential acquisition of property
for sports area, and agendize the care and maintenance of the Heritage Orchard. She asked to invite the
• Parks and Recreation and Heritage Preservation Commissions for this discussion.
City Manager Perlin suggested agendizing it at the joint meeting with Parks & Recreation Commission in
March with an invitation extended to the Heritage Preservation Commission.
Page 5 of 6
Minutes for City Council
Adjourned Regular Meeting/
Joint Meeting with Public Safety Commission
February 8, 2000
• City Manager Perlin announced that tomorrow from 5:00 p.m. to 8:00 p.m. McDonald's at Westgate West
is sponsoring the Warner Hutton House and 10% of all proceeds will go to the Warner Hutton House.
ADJOURNMENT TO CLOSED SESSION -Mayor Bogosian adjourned the meeting at 9:49 p.m. to
Closed Session in the Administrative Conference Room at 13777 Fruitvale Avenue to discuss the issues
surrounding the succession of City Manager. An open session will follow immediately after the closed
session to report any actions taken by the City Council.
CLOSED SESSION
A. Public Employment pursuant to Government Code Section 54957 -Title: City Manager (to
discuss succession process)
Upon adjourning Closed Session, Mayor Bogosian declared there were no reportable actions taken and the
meeting was continued to February 11, 2000 at 8:30 a.m. in the Administrative Conference Room at 13777
Fruitvale Avenue.
Respectfully submitted,
Susan A. Ramos, CMC, City Clerk
•
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