HomeMy WebLinkAbout02-03-1997 Parks and Recreation Commission MinutesParks & Recreation Commission
Recommendations to City Council
February 3, 1997
- -~
• ~
Parks & Recreation Commission
Review of 1996 Community Task
Force Priorities
1. Community Center Hub
Expansion/Renovation
2. Playfields at Existing School Sites and
Park Improvements
3. Development of Multi-use Sports Fields
4. Teen Facilities
5. Land/Park Acquisitions
Jan 97
~ •
Parks & Recreation Commission
Current Status
$2 Million in Parks & Recreation
Development Funds available
• Community awaiting fulfillment of
promises and responsive with regards to this
fund
• State recognizes the need for parks for
strong community ($8160 per parcel or
land)
Jan 97
Parks & Recreation Commission
Assumptions
• Parks & Rec should not be considered optional
• Parks & Rec are basic necessary services for our
community
• Cost recovery programs should not be considered
for~cuts
• Youth and teens are a dependent segment of the
population and should be supported -proven
return on investment
Jan 97
a
Parks ~ Recreation Commission
Facts
• 91 % of Recreation Dept programs recovered per 1996
year end Audited report (617K expenditures, revenue
$595k)
• Existing parks and facilities do not meet the current
and future needs for sports programs. Our school and
Park fields need immediate attention and
development.
• Communities that have eliminated or dismantled rec
programs have had to reverse their decisions
• There are proven, factual benefits from parks and rec
programs nationwide (California & National Parks
and Rec Associations)
. • • ~
Jan 97
Parks ~ Recreation Commission
Facts Con't
• Youth and teens are highly valued in Saratoga per the
Community Focus Group 1996
• People buy in Saratoga because of school district,
community programs, and parks per Board of
Realtors and this continues to add to real estate values
in our community
• Saratoga vision statement include Saratoga as a city
that is family oriented where desirable recreational
and leisure opportunities
• School age population significantly increasing over
next 10 years per Demographic Co hired by Saratoga
School District ,~9,
. • •
Parks ~ Recreation Commission
Rec Dept Program Attendance
Jan. 1-December 31, 1996
Activities held at Community
Center & Warner Hutton House
Recreations Dept Activities held
off-site
66,422 Attendees
29,798 Attendees
Total 96,220 Attendees
Figures do not include non-city sponsored youth programs that
are heavy users of parks and other facilities. Includes
AYSO, CYSA, Saratoga Girls Softball, Saratoga Little League,
National Junior Basketball (NJB).
Jan 97
• • •
Parks & Recreation Commission
Recreations Dept Priorities
Fee based, full recovery programs should be
retained
1. Teen Services
2. Volunteer Program
3. Community Events
4. Grant to Senior Center -low priority ($19k
to SASCC plus maintenance while $1 M in
bank)
Jan 97
Parks d~ Recreation Commission
Parks Dept Priorities
Categories: Community, neighborhood, specialty,
Open space, Civic Center grounds
1. Parks that generate revenue and heavily used are
top priority-Wildwood, Congress Springs, El Quito)
2. Neighborhood parks
3. Specialty (Civic Center grounds,Blaney, Memorial
Arch, Historical Parks, Parking landscaping) areas
that enhance Saratoga ambiance
4. Heritage Orchard
5. Open space
6. Hakone
Jan 97
• •
Parks ~ Recreation Commission
Creative Ideas for Further
Investigation by Council/Staff
• Investigate bond measure for Community
Hub
• El Quito School site park
• Corporate sponsorship for Saratoga
beautification efforts
• Further marketing for Adopt a Park program
• Investigate leasing of Heritage Orchard to
Orchard Mgmt company
Jan 97
•
Parks ~c Recreation Commission
Ideas for Enhancing Revenues
• Negotiate with sports groups to assume a greater
share of maintenance costs
• Review and reevaluate all fees and chaxges for
recreation and park usage
• Review and negotiate new agreements for city
buildings
• Review revenue philosophy for old library,
Chamber, Museum
• Continue negotiations with schools for Joint Use
agreements
Jan 97
-. ~ •
Parks ~ Recreation Commission
Parks and Recreation
Build Family Unity
Feel Great
Take Care of Latchkey
Expand Knowledge
Build Self Esteem
Increase Community Pride
Reduce Crime
Provide Safe Place to Play
Meet Friends
Elevate Personal Groowth
Strengthen Neighborhood
Involvement
Build Strong Bodies
Instill Team work
Diminish Gang Violence
Provide Space to Enjoy Nature
Teach Vital Skills
Have Fun!
The Benefits Are Endless
Jan 97
•
City of Saratoga
Direct Service Cost and Funding Source Schedule
1996/97 Approved Budget
Funding Source General, Steal or Restricted Revenue
~seirs::ii~w~wa~t~:^:~:~:.,~:::~:'~? ~i±r~rLYtiEWi.~,~x ~`:~~~~~>~;
Pro act
Pro rem Number Ex enditure Use Sub Cate o FTE
- ~-- ---- ------ -~ -- ------- 9 n! ___ _ --- _ _ Direct Costs On _ ___ __ __ _
Materials 8
Personnel O orations Ca ital Total
----- --- -e- - - ~-_ __---------- _ _ _ _ _
Fundin :.:e.:.. 91~;i:_::
.::.:::.. .
Source '~~4
--- t!t~titltlflVbE
1011 Police Services
-- - __ 0.15 ;19,488 5_0,417
;2,1
- ;O =2,169,009 General :~':>~~?v;~~' %•`::?;=~E::
- - Patrol _ - ------ _
1.398
.26
7 t';:~t~3.#~~ %ec:<:~cisf#
~
Trotbc - ---- -- _
_
-219,359
---- --- s>.>
r>•::<:k's3'~:.'~°o;~•:
:~•'nibix
Detectives - ------_ - - 125,924 ---- ~;'•':~~~`~~~r~'•::~;~:%~>
Reserves -- - ---- . 8.329 ^- 'z>::'s>'%%~:'s:3~#z#:?:
School Resouics OAicer - ------ -------- -- -- - " 92,2ie --- - - -- ----- _-
_ :>:>>>~:'s#w3i'.`>:•'•.:<:t
Bookln Fees -~- - --- 17 f i9
_ _
-- - ::.:~a
Station Lease _
- ._.
20
,813
- -- :<.::i~'>:'~.??>{s::;4:•':<.;::•h•:::;
Communications _
_
--250,000 --- ~>s::r::~>:r>`•:v%=~::>:~~z>%
Celld 17,550 --- -------- ~:?:~:~~:~`"*nti;'`~s
101 Code Enforcement 2.60 1117,544 __
22,895 790 1e0,089 Ganefa .'•i:~::V;`,:;3,*-,. •:rt, {r:;;;
_
- - Lew Enforcement _
O.BO _ _
47,400 ___
6,ef0 _
220 _ ___
_
54,428 General ~:>t:c':~w#;,~~;#;k#~h:
Code Enforcement 2.00 110,144 __
15,866 510 _
126,540 General •~:~°:~:~'';::~•'?:?`r.'::
1014 Crossing Guards 0.00 0 28,085 0 28,985 Rest clod ~?`~:°'; ; ~~:~%tt:;
1015 Emar en Pre aredness 0.90 17,890 2,058 __
0 __ ___
19,888 General "~~
1018 Animal Control 0.05 2,072 27,081 0 90,099 General ~;#3~M~?:`~ .?%?~'' ~~:
2021 Current Plannin 0.00 87,480 4,090 0 71,490 General :tr~<u•~~ ~ ~?~'-~`:
2022 Advanced Planning 1.95 108,890 12,015 0 118,854 General ::t:~%:.r: • ` ~ ~~: ,:?'
2029 Zonin Administration 3.80 222,902 74,690 O 297,082 Genera ~ "~"fig " ~~ ?fk:
2025 Ins action Services
Fls/d /ns eetion Services
Counter Services 4.70
?.40
1.20 947,885
177,943
88,522 18,400
8,352
4,274 O
0
0 984 285
188,907
92,788 General •`?
Gsn~al ,>.; .•..,~ .
Gene-al ~s:.:'`•"• .~~
__ _ ____ __ _ Plans Exam. Services 1. t0 Bt,420 3,774 0 B5, 1
94 Gensrol
::•. >' ,~c~~•'::'`
2028 _
Into rated Waste M mt ~
g
~ ___._ lG.15 1S,4iSa 110,497 _
O _
12
983 _
_
s
~~:,~: ;:
''~:3~;';
RestrTete~
>?v;<
__ _2027 ---
----------
---
Congestion Man~emant~
____- __ - _--------_,_
_0.10
10,894
11,700
0 ,
22
,994 .
.
.
_
;:~,~~~:. ,:~~<?„;<;.
estricte~
~
2028 Storm Water Management -
1.10 __
108,405 ___
199,850 ' 75,000 _ __ __
_
- 377,948 _
_
Rastr~ted ::<2::
i
~`~
:
_
R~ionel P/ograrn Sup o~rf---
0.10
40,000 ..
.
.. .
;:,;:;:„~?;~.;s~.:~~c..::,
___ __ LocelPro~ram Man~emen! _ 0.65
------' -- 31,550 ,
..;:.:;:.,:,:.:.,:::,: •:.•..:~
------ --Y__,-----__-_- Local Program Prevention Svcs. 0.95 114,220 73000 ~,
.;
'~:.;ez#~:~."f'• •'
_ Loca/Pr ram Res onss Svcs. 0.40 8,
0
80 ~%~~:;~a'{s'~^~ •'":
_ 2029 Develo ment Rs ulation 0.75 _
55,421 _
_
84,975 0 _ __
- 140,990 General
.
A lication Procassi 0.80 _ 84,975 ~~.: •
~`."~•''.a~
__ _ __ Inspection Services 0.1_5 _ __
30,000 -
-
-- :?%~:..:;;:;"•:.• ..c'#
X081 Street Maintenance 9.55 295,148 817,480 _
0 _ _
_
-
1,OS2,828 General f:~:R.'".i ~ ~: __
_ _-_ ___-._____ General Street Maintenance 3.10 '94,7
80 ____ ::v~;:~~•;,~r::~~.•:' i
•
__ Pavement Mena ementPro ran 0.45 _ _ _
722.700 -- ------ i ~"~•~:w~^~'.~:~:~'s
'':
9092 Sidewalks 8 Trails
' O.SS 22,542 22,900 O 45,442 :::;ns~?_^::
Restricted
<:s:;.~:;~:?<::
9093
Tr
sffic Control
1.40
----86,95e
--- 93,550 _
8,200
----- ~ 188,600 _
•
;:; ~::<X': r:::'~':
Restricted ?:;.:::
i'f:'D3':•'
_
_
--
____ __ _ _ _ __
Striding, Sins, etc. _
--
Tratlic Signa/ OSM
1.30
0. f0
39.000
54,550
,3
00
_ _ _ _ ,..
,.....
_ __ _ _ _ ~>:%?: ~-:<::~ •::.<:x<;3~:~:3
::.........:::
9094
- --
Flood Control /Storm Drain
- _ _
1.75 __ _
-103,905 _ __
!
21,300 _
_
0 _ _
125,205
General '4~•'•''~°"'~ ~~""'"~'"
_30_68
--9098
---9097
_
5098
----
-- -
..-______ _M_edians_i Parkwa s
^-~
- ---Y--- --
Parka /Open Space- -
Hekone Gardens
~_____. ___-___ _ _____
General Engineering
_ ~
- ---------- -
----~-- -- - ----
_ _ _ ---220
-4.20
-
___2.25
1.55 - -_-_ 127,314
248,990
- • - -.
_114,281
102 509 _
- 48,070
~- 191,480
27,350
29,200 _
-Y----- 0
__ _ -
0
0
0 176,984
- - - -
979,810
141,811
125,709 RestNcted ~#`:~::?<~:~»: :%~:3~.ii>
--•-------- -
.; .;
General ~ ~ ... '~'
._........ ,.;-:::.:::. ~~~.
General ::?~z::~>:>Oiz><z:>:s
:::. .?:.
General
~ ::=:~'
_- General En ineerin 0.50 3.600 _ _
~~ -
--- TraBic En ineeri~ 0.75
--- - .400
6 :,:%>::s:~::>s;>z#:;
_ Util' Coordination 0.30 . _
--
13.20
0 _
-~--- -
- - _,.-- --_-_
:<;;;:;f;:;:;~:
-
- 9090 Lands/L ht. District - __
0.80 98,252 _
_
95,140 •---0 _
__ 199_992 __ _
__
Restricted ~?:~~::is~?:r~:z':
• •
•
City of Saratoga
Direct Service Cost and Funding Source Schedule
1996/97 Approved Budget
g Source General, Special or
_ Direct Costs On
Project Materials b Funding %~°•~:~• ~ ~'• ailE::#:
Pro ram Number __Expenditure Use Sub Cate o FTE Persgnne_I_ O erations Ca ital Total Source ~'.1`14a!i1
4041 Recreation Services 4._25 307,42
2 288_025 0 _
595,447 5 ecial '`~~':~£~r::~~~:
:y#t:
::`
31~
'
`
4042 Volunteer Services
_ _ OJO _
54,01_8 7,295 0 41
251 :
.
.
. ~~
General :•a~:?.~::D:v~:`s#:~:::>':
4049 Cultural Services _ 0.08 4,115 12,550 0 ,
18
685 S eeial >°
:.~::ti~Y:~%::<
::<$:>
4044 Youth Services 0.85 _
52,829 _
17,645 0 ,
_
70,474 .
.
Combined :::<:<<>:~:: ~,:r:~:<:?
37,1338 S acre!
4045
Senior Services
0
00
O _
54
850 ___
32._836 General >r4~<i#~%~:':'•.v~'.^..`•:i
.
_ , O 54,850 Combined :K:<:sG`~p>~3zv~"~`::
HC1714 35.625 Restricted >:?:~:'~'~ :::?>:;;;::#
4048
Packard Grant General 19.225 General ~'>•::~;~~?~ : •::,~':.t~.:
5052
Parkin District #2
9 0.00 0 10,000
- 0 10,000
- Restricted ~<th::.' >~w;~::~:
~'''• •^'•'•~
5o5s
Parking District #s 0.00
o
o 0 12,798
o 0 12,798 Restricted ~~;%~~~c • ~{•..:':::
5055
Library Bonds .
0
0
00 0 171,a
5 0 171,405 Restricted :::>~:>~K~':Q::•. ~<?
5057 _
Leonard Road Bonds . O 101,990 0 101,990 Restricted ::^n>:ri:.':'. .•h~>::
5058
Civic Canter Bonds 0.00 0 12,519 0 12,519 Restricted •x.~F2;':: • :,:?;rF,:~y
8084
Communi Events 0.00 0 208,558 0 208,558 S sclal ~~~xy' ::, :~}~ •.' : •::
8088
HCDA Administration 0.08 18,048 8,500 0 22,548 Genera %;:s.;,;:';. ~:;.~
8087
Comm
Access TV 0.95 25,717 198,272 100,754 920,749 Restricted ~:'~:4`w~:?.•',::?
7070 .
Conlin e 0.1 O 20,741 54,025 0 74,788 General 'A;'s~„" • ?:~•?.c~:? ' ti
7071 ne
Ci Council 0.00 0 204,000 0 204,000
.v:.<
Genersl •"~•~v~x•;<~.:.•~
'
7072
City Commissions _ 0.00 24,000
_ 41,080 0
85,080 ;~s:~ ; '•~
'•~ - v~
Genersl ,<~.::,:.,::;
7079 _
Ci Mane ar
~
~ 0.00
-
4
04 __O 14,_495 0 14,4_95_ Genersl %.w:r.:: •~ "
~` •.; ::. • . '
7074 __
__
Financial Mana ement .
0 279,829 25,101 500 299,290 General :::fs:;;::a~~~Q::';~ ~~~<
4.0 298,811 218,271 0 458,882 General :,~:;%; `:(Y#
3:::~::
Audit 45, 726 0 45, 726 .
,; ;E
General ~:~. ; .
Financie/andAccountin O s. 4.00 238,811 22,579 0 261,190 •
General ~'t•:~`~:• ;;
•.,:':
7075
Litigation Services Insurance 149,966 0 149,966 •
General ' '~ ~' • ' '
7078
Ct Clerk
~ O.OO_ 0 100,000 0 100,000 General '~^~~~%:~:pF'.:.:
;:~;
7077 -
-
Personnel Mana ement 1.20 77,72_4 22,527 0 100,251
- Genersl `•;,:~~~~.. x:
:x
7078
Communi Relations
0.80
45,901
99,400
O
84,701 : ..
General :rf~~~ : `,~`::
7079
Central Services 0.00_ 0 5,945_ 0 __ 5,945_ General ::;: ~•'•:::~<. •'; '..3•• <
8082
E ui ant O erations _ 0.00
0.48 0
29,880 89,985
125
,870 0
121
175 89,985
278
725 General
~lv: }. l
General •''"•• ~ .
•
Y
8089 Fixed Asset Maintenance
0.22
12,857 _
49,450 ,
19,790 ,
-
75
87 ''~`"~•"'~'
'"f'?'
`''
General s
~;•^;:?:`•!
f~•~~:
8084 Facilities Maintenance 9.90 179,099 159,510 0 ,
532
600 .
,
General .~,~s:X~;{r •.••
8085 Mana ement Infor. S s. 0.50 90,480 14,281 215,000 ,
259,781 General ~:%r~xr:
•'~
9010 9505 Sarato a Ave Median 0.00 0 0 90,000 90
000 .
General
•:!s
%` ":
~; ~ :
'
:
9010
9010 9801
9805 Sarato a-Sn vie Rd Lendsc
S
t
A
T 0.00 0 O 140,000 ;
_140,000 .
.
:
.
.
General :~:~:?? ';Y;'::>~:
ara
o a
vs
raffic Si nal 0.00 0 0 127,500 127,500 General se•~~:'::~: ?~'•";~.;E:
9120 99.02 ADA Im rovemsnts 0.00 0 0 188
250 188
250 Restricted ~:~~}~.?` •'
'
~ •
9140 9111 Ouito Road Brid a
9
0.00
0
0 ,
89,850 ,
89,850 `
'` "
"`~
Restricted ~k:>::~';;~~
•'>~~~•:>~'>:
9150 9809 Bike Path Network-Phase 1 0
00 0 O 21
000 _ .
v
9180
9709
Emer en Hillside Re airs .
0
00 , 21,000 RestHcted :!r~
:?~: • :~~~:: 'z:::::::
9810
9109
Quar Creek Landsca a . 0 0 99,000 99,000 Restricted ;"s•,;••;;a~ •;••:••~:;z;':::;
0.00 _ 0 _0 9,500 9,500 Restricted ~:~#•{%:`< • :err#%~~::::
T otal 54.75 =9,587,728.00 :6,248,002.00 =1,150,949.00 =10,988,077.00
Italicized amounts /or sub categories are not included in the program or final total.
mandabd bLEderal_Q state laver. Ferule toenaa laver or re~tdation arould likel_7 result io substantial Peoalt'ts aodlot Im of fuud'm~_
---- -- -----
sQibed local laver, iodeoture v coteosnt. Failure toeoact leer, iodemure ar cotenant svauld I~el~aull to In~stion and/or breach ofcaotr
~---b~------------ ---- ----- --- -- _ ----
determined br Citp Cotmci ac ' Substantial latitude awiable io determioio~to w~hst ebeat, if a~u r, service ahauld be ~rovMea. _
----