HomeMy WebLinkAbout02-10-2006 City Council RetreatMINUTES
SARATOGA CITY RETREAT
HAKONE GARDENS
FEBRUARY 10, 2006
Mayor Kline called the Council retreat order at 9:00 a.m.
ROLL CALL
PRESENT: Mayor Norman Kline, Vice Mayor Aileen Kao,
Councilmembers Kathleen King, Nick Streit,
Ann Waltonsmith
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Bazbaza Powell, Assistant City Manager
Richard Taylor, City Attorney
Cathleen Boyer, City Clerk (arrived at noon)
Ann Sullivan, Deputy City Clerk
Michele Braucht, Administrative Services Director
John Cherbone, Director of Public Works
John Livingstone, Community Development Director
Joan Pisani, Recreation Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 10,
2006
Ann Sullivan, Deputy City Clerk, reported that pursuant to Government Code Section
54954.2, the agenda for the meeting of February 10, 2006 was properly posted on
Febrnazy 6, 2006.
1. HOW TO SPEND NORTH CAMPUS FUNDS
Priority setting exercise was used to determine the use of the proceeds from the sale of
the "North Campus" property. City Councilmembers were given colored stickers
with a value of 3 (green), 2 (yellow), and 1 (red).
COUNCIL DIRECTION
• 3.SM -Pavement Management (gutters, sidewalks, curbs, street pavement)
• 750K -Village Sidewalks
• 750K -Community/Senior Center Improvements
• 2M -New City space at Civic Center
o All-City Notice (postcards reviewed by Mayor)
o Public Input Meeting
Alternatives:
• Addition to Community Center
• New stand-alone building
• Civic Theater to Community Room remodel
Second round of discussion took place to correct a procedural concern regarding the
$2 million dollars allocated to a new City space at Civic Center. The three categories
that were discussed again were: new City space at Civic Center, Roads, and the
Hillside Reserves. The following reflects the vote of the Council:
• Option 1 -New Citv Snace at Civic Center @ $2 million (including three (3)
alternatives listed above) Support: King, Kline, Streit Oppose: Kao,
Waltonsmith
• Option 2 -Roads @ $2 million Support: Waltonsmith Oppose: King, Kao,
Kline, Streit
• Options 3 -Hillside Reserve @$1 million & Roads @ $1 million
Support: Kao Oppose: King, Kline, Streit, Waltonsmith
The outcome of the vote was to allocate $2 million dollazs to a new City space at
City Center.
2. COUNCIL GOALS -STATUS REPORT
Council review Council Retreat - 2005/2006 Work Plan Six Month Status Report
COUNCIL DIRECTION
Substitute for Council Priorities List
o Update as needed
o Bring back to annual Council Retreat
3. PLANNING COMMISSION ISSUES
• Background/Power/Limits
• Upcoming Appointments
• Legal Support
• Council Direction/Changes to the Planning Commission?
Attorney present at each Planning Commission meeting -effective first or second
meeting in March.
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Paul Conrado, Chair/50` Anniversazy Committee, announced committee members
and discussed schedule, organizations involved and financing. Mr. Corrado discussed
the commitments needed from the City of Saratoga.
COUNCIL DIRECTION
Return to City Council addressing the following:
• Insurance coverage for 50`" Anniversazy
• Determine in-kind expenses
• Permit fees -charge or waive
• Block Party Applications -best method
4. E-GOVERNMENT
The objective of this project is to create a short term and long term plan for leveraging
technology to make the City more efficient and more open to citizens. The goals are
to provide ease of access to an actively managed website that provides real time
information and e-government solutions for Saratoga residents.
COUNCIL DIRECTION
Proposal on Phase I -including on-going maintenance with City of Palo Alto
Phase II -parallel with Phase I
• Planning
• Finance
6. CITIZEN INVOLVEMENT
• Commissions Options
• Leadership Program
• Citizen Academy
COUNCIL DIRECTION
• Continue with current structure of active Commissions.
• Bring report back to Council to extend resolution temporarily suspending
certain Commissions for one (1) more year.
• Bing report back to Council to implement one (1) Citizen Academy per
year including concept and costs.
7. GENERAL PLAN
Planning Department hired a consultant to update three Elements of the City's
General Plan:
• The Land Use Element
• Conservation Element
• Open Space Element
Discussion regaining Land Use Policy issues and Conservation, Trails and Open
Space issues.
COUNCIL DIRECTION
• Report back to Council with staff report on Village development
• Housing Element (changing limitations for affordable housing/mixed use
areas
• Abrahams Site (General Plan amendment & up-zoning to mixed use).
• Bed & Breakfast
o Support in General Plan update
• Limit General Plan update to technical issues excluding those mentioned
above
• Parks: No specific designation for parks
ADJOURNMENT
There being no further business Mayor Kline adjourned the meeting at 3:15 p.m. and
thanked everyone for attending the retreat.
Boyer, CMC