HomeMy WebLinkAbout11-01-2006 City Council MinutesMINUTES
SARATOGA CITY COUNCIL
NOVEMBER 1, 2006
Mayor Kline called the Regular City Council meeting to order at 7:00 p.m. and led the
Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith,
Vice Mayor Aileen Kao, Mayor Norman Kline
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Cathleen Boyer, City Clerk
Sandra Sato, Interim Administrative Services Director
John Livingstone, Community Development Director
John Cherbone, Public Works Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR NOVEMBER 1,
2006
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2,
the agenda for the meeting of November 1, 2006, was properly posted on October 27,
2006.
ORAL COMMUNICATIONS
The following people requested to speak at tonight's meeting:
Cheriel Jensen noted that there was a misconception about the questionnaire put forth to
the Council candidates. Mrs. Jensen stated that she developed and circulated the
questionnaire not Jeff Schwartz. Mrs. Jensen also note that she was the one who
complained about the signs at Congress Springs Park not Marilyn Marchetti.
Citizen Ray thanked Councilmember King, Councilmember Streit, and Mayor Kline for
their service on the City Council.
Todd Johnson noted that he was stunned to read the Code Section 15-50 -Tree
Regulations. Mr. Johnson stated that he feels the City has an unenforceable and probably
unconstitutional tree regulation in place.
Pricilla Ho referred to the most recent Kevin Moran Task Force meeting stating that she
felt that the Task Force should have listened to oral communications before reaching a
consensus. Mrs. Ho stated that she felt that it was a violation of the Brown Act.
COUNCIL DIRECTION TO STAFF
In regards to Mr. Johnson's comments, Councilmember Waltonsmith asked for a
summary of the situation in the weekly newsletter.
Referring to Mrs. Ho's comments, City Manager Anderson stated that the Task Force
heard comments before their final round of comments from the members.
ANNOUNCEMENTS
1 A. INTRODUCTION OF THE NEW CAPTAIN, CAPT. TERRENCE
CALDERONE, AND NEW LIEUTENANT, LT. MARK EASTUS, AT THE
WEST VALLEY SUBSTATION SANTA CLARA COUNTY SHERIFF'S
OFFICE
Dave Anderson, City Manger read a biography on Capt. Calderone and Lt. Eastus.
1B. THE CITY OF SARATOGA NEW WEBSITE WILL BE AVAILABLE TO
THE PUBLIC BY NOVEMBER 15, 2006. THE CITY'S WEBSITE
ADDRESS IS WW W.SA.RATOGA.CA.IJS .
Mayor Kline announced the upcoming new website.
Denise Goldberg commended that City on the new website and the upcoming
streaming video.
CEREMONIAL ITEMS
2A. COMMENDATIONS HONORING PAUL CONRADO
STAFF RECOMMENDATION:
Present commendations.
Mayor Kline read the commendation and presented it to Mr. Corrado.
2B. PRESENTATION BY ASSEMBLY MEMBER REBECCA COHN -
RESOLUTION CELEBRATING THE CITY OF SARATOGA'S SOTx
ANNIVERSARY
STAFF RECOMMENDATION:
Accept resolution.
Assembly member Cohn was unable to attend tonight's meeting.
2C. COMMENDATION HONORING SUPERVISOR ASSEMBLY MEMBER
REBECCA COHN
STAFF RECOMMENDATION:
Present commendation.
Assembly member Cohn was unable to attend tonight's meeting.
City Council Minutes 2 November 1, 2006
2D. PROCLAMATION SUPPORTING AND ENCOURAGING HEALTH
AWARENESS
STAFF RECOMMENDATION:
Acknowledge proclamation.
Mayor Kline acknowledged the proclamation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3A. CITY COUNCIL MINUTES -JULY 19, 2006
STAFF RECOMMENDATION:
Approve minutes.
WALTONSMITH/STREIT MOVED TO APPROVE MINUTES FROM JULY 6
2006. MOTION PASSED 5-0.
3B. CITY COUNCIL MINUTES -SEPTEMBER 6, 2006
STAFF RECOMMENDATION:
Approve minutes.
This item was continued to November 15, 2006.
3C. CITY COUNCIL MINUTES -SEPTEMBER 20, 2006
STAFF RECOMMENDATION:
Approve minutes.
WALTONSMITH/STREIT MOVED TO APPROVE MINUTES FROM
SEPTEMBER 20, 2006. MOTION PASSED 5-0.
3D. CHECK REGISTER FOR 10/17/06
STAFF RECOMMENDATION:
Accept register.
WALTONSMITH/STREIT MOVED TO ACCEPT CHECK REGISTER FROM
10/17/2006. MOTION PASSED 5-0.
3E. BUDGET CARRYOVERS FROM FISCAL YEAR (FY) 2005/06 TO FY
2006/07
STAFF RECOMMENDATION:
Adopt resolution approving Budget Adjustment No. 14 to the FY 2006/07 adopted
City Council Minutes 3 November 1, 2006
budget to carryover appropriations from FY 2006/06 to FY 2006/07 and
appropriate funds for TEA Consultant.
RESOLUTION: 06-081
WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION AMENDING
THE FY 2006/07 EXPENDITURE BUDGET TO INCLUDE THE
CARRYOVER OF AUTHORIZED APPROPRIATIONS FROM FY 2005/06
TO FY 2006/07. MOTION PASSED 5-0.
3F. ADOPT ORDINANCE AMENDING VARIOUS SECTIONS OF
CHAPTERS 7, 9, 14, 15 AND 16 OF THE CITY CODE, AND ADDING
SECTION 15-05.588 PROVIDING A DEFINITION OF "SETBACK
AREAS" AND APPENDICES A AND B TO CHAPTER 15
STAFF RECOMMENDATION:
Waive the second reading and adopt the ordinance amending various sections of
the City Code making technical revisions concerning various zoning matters as
introduced at the City Council meeting of October 18, 2006.
John Livingstone, Community Development director, requested that this item be
removed form the Consent Calendar.
Director Livingstone referred to the second to the last page of the proposed
ordinance. Director Livingstone recommended that the reference of Appendix A
(refemng to 7 maps) be removed and this item be agendized for November 15,
2006 as a second reading and adoption.
Meg Giberson noted that her question was about Article 15-47 in regards to water
efficient landscapes. Mrs. Giberson referred to page 12 of the current packet and
noted that this article had a strikethrough it. Mrs. Giberson stated that at one point
it was recommend that it be deleted but Director Livingstone recommend, at the
October 18, 2006 meeting, that this article remain as is.
City Attorney Taylor noted that the strikethrough that article was an error.
WALTONSMITH/STREIT MOVED TO INTRODUCE ORDINANCE
AMENDING VARIOUS SECTIONS OF CHAPTERS 7.9, 14, 15 AND 16
OF THE CITY CODE, AND ADDING SECTION 15-05.588 PROVIDING A
DEFINITION OF "SETBACK AREAS" AND APPENDICES A AND B TO
CHAPTER 15; REMOVE APPENDIX A IN CHAPTER 15; BACK FOR
SECOND READING AND FINAL ADOPTION AT THE NOVEMBER 15.
2006 MEETING: NO CHANGE TO ARTICLE 15-47. MOTION PASSED 5-
0.
3G. ORDINANCE AMENDING THE SARATOGA CITY CODE REGARDING
COMPENSATION OF CITY COUNCIL MEMBERS
STAFF RECOMMENDATION:
Waive Second Reading and adopt ordinance.
ORDINANCE: 247
City Council Minutes 4 November 1, 2006
STREIT/WALTONSMITH MOVED TO ADOPT ORDINANCE AMENDING
THE SARATOGA CITY CODE REGARDING COMPENSATION OF
CITY COUNCIL MEMBERS. MOTION PASSED 5-0.
3H. FY-2006-2007 COUNTY/CITY CDBG Contract
STAFF RECOMMENDATION:
1. Adopt resolution authorizing the City Manager to execute a $487,891.28
contract with Santa Clara County for the FY 2006-2007 CDBG Program.
2. Approve budget adjustment No. 13 to the FY 2006-2007 budget to
carryover appropriation of unspent CDBG funds from FY 2005-2006.
RESOLUTION: 06-082
Vice Mayor Kao requested that this item be removed from the Consent Calendar.
Vice Mayor Kao stated that the funds did not add up correctly.
Sandra Sato, Interim Administrative Services Director, provided Council with an
updated spreadsheet explaining the error in the report.
KAO/WALTONSMITH MOVED TO ADOPT RESOLUTION
AUTHORIZING EXECUTION OF A CONTRACT WITH SANTA CLARA
COUNTY FOR THE FY 2006-2007 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM. MOTION PASSED 5-0.
3I. HAYMEADOW DRIVE SUBDRAIN REPAIR -CONTRACT CHANGE
ORDER
STAFF RECOMMENDATION:
Approve Budget Adjustment No. 18 to the FY 2006-07 budget and adopt
resolution to provide additional financing to the contract with Soil Engineering
Construction, Inc.
RESOLUTION: 06-083
STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING
THE ANNUAL BUDGET OF THE CITY OF SARATOGA FOR FISCAL
YEAR 2006-2007 TO PROVIDE ADDITIONAL FINANCING FOR THE
HAYMEADOW DRIVE SUBDRAIN REPAIR. MOTION PASSED 5-0.
3I. RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING
PREPARATION OF ENGINEER'S REPORT FOR FISCAL YEAR 2007-08
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
ANNEXATION NO. 1 (CARNELIAN GLEN)
STAFF RECOMMENDATION:
Adopt resolution.
RESOLUTION: 06-084
City Council Minutes 5 November 1, 2006
STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION
DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF
ENGINEER'S REPORT FOR FISCAL YEAR 2007/2008 CITY OF
SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
LLA-1 ANNEXATION NO. 1. MOTION PASSED 5-0.
PUBLIC HEARINGS
4. 07-049 / 19848 PROSPECT ROAD-APPLICATION FOR ADOPTION OF A
NEGATIVE DECLARATION AND GENERAL PLAN AMENDMENT FOR
THE NORTH CAMPUS
STAFF RECOMMENDATION:
Adopt resolution adopting a Negative Declaration and approval of the proposed
General Plan Amendment to change the designation of a City-owned site called
the North Campus from Residential Medium Density to Single Family M-10 to
Public Facilities.
RESOLUTION: 06-085
John Livingstone, Community Development Director, presented staff report.
Mayor Kline opened the public hearing and invited public comments.
Seeing none, Mayor Kline closed the public hearing.
WALTONSMITH/KAO MOVED TO ADOPT A NEGATIVE DECLARATION
AND AMENDING THE LAND USE MAP OF THE CITY OF SARATOGA
BY CHANGING THE LAND USE DESIGNATION OF APN 386-26-070 &
071 FROM RESIDENTIAL MEDIUM DENSITY SINGLE FAMILY M-10
TO PUBLIC FACILITIES. MOTION PASSED 5-0.
5. ORDINANCE AMENDING THE SARATOGA CITY CODE REGARDING
SIGNS IN CITY PARKS
STAFF RECOMMENDATION:
Conduct Public Hearing and introduce and waive first reading of ordinance
regarding signs in City parks and direct staff to place ordinance on consent
calendar for final adoption.
Richard Taylor, City Attorney, presented staff report.
City Attorney Taylor explained that at the October 18, 2006 City Council meeting,
the City Council directed staff to prepare an ordinance amendment for Council
consideration that would allow the posting of signs in City parks. City Attorney
Taylor noted that the attached ordinance would remove the existing prohibition on
signs in City parks and instead allow the City Council to adopt regulations in the
future specifying the time, place, and manner of sign placement in parks on a park
by park basis. If this amendment is introduced on November 1 and is approved at
the November 15, 2006 City Council meeting it would take effect on December
15, 2006 and the City Council could implement park-specific regulations any time
City Council Minutes 6 November 1, 2006
after that date. If so directed by the Council, staff could return to the City Council
with proposed policies for one or more parks for consideration on November 15.
City Attorney Taylor explained that the City Code currently makes it illegal to
"paste, nail, staple or fasten in any fashion any mark, writing, bill, advertisement,
sign, card, or display, on any tree, fence, wall, building, monument or other
structure" in any City park. City Attorney Taylor explained pointed out that park
users have requested an amendment to this prohibition to allow the posting of
signs related to events in the parks, such as user information, codes of conduct, and
event sponsors.
City Attorney Taylor explained stated that the attached ordinance would remove
the language quoted above from the section of the Code containing absolute
prohibitions and would move it to the section of the Code that prohibit specified
conduct in all but authorized areas of City parks. The amendment would provide
that signs are prohibited "except in accordance with regulations regarding the time,
place, and manner of such actions authorized by resolution of the City Council in
order to protect and preserve the aesthetics and safety of City parks." This change
would give the City Council the discretion to adopt specific regulations for each
park to allow signs while at the same time protecting public safety and the
aesthetics of the park.
City Attorney Taylor explained noted that regulations for each park will need to be
carefully tailored to ensure that the City regulates only the time, place, and manner
of sign placement and does not interfere with any First Amendment rights of the
public by favoring one type of speech over another. Staff is in the process of
seeking comparable policies from other cities. (An initial review of the ordinances
of adjacent cities indicates that posting of signs is prohibited in those cities in a
manner comparable to the current City Code.) If directed by Council, staff
believes that it could prepare initial policies for Council consideration by the
November 15, 2006 City Council meeting. As noted above, those policies could
take effect as early as December 15, if the attached ordinance is approved by the
City Council.
Mayor Kline opened the public hearing and invited public comments.
The following people requested to speak on this item:
Howard Miller noted that it was his signs that caused this item to appear on the
agenda. Mr. Miller requested that signs be allowed at Congress Springs Park.
Mr. Miller noted that there are several other types of signs at Congress Springs
Park including directional and safety signs which would not be allowed under the
current ordinance.
Marilyn Marchetti suggested that sign regulations be included in the Field Use
Policy to allow sponsorship banners.
Laura Watkins noted that the various sports group depend on the funds that they
received from sponsors.
Mayor Kline closed the public hearing.
Censuses of the City Council to direct staff to prepare and ordinance that applies
City Council Minutes 'J November 1, 2006
just to Congress Springs Park and put together findings explaining why Congress
Springs Park is different from all the other parks in the City.
OLD BUSINESS
6. KEVIN MORAN PARK CONCEPTUAL DESIGN PLAN
STAFF RECOMMENDATION:
1. Approve Conceptual Design Plan.
2. Authorize staff to begin the Environmental Study based on the Conceptual
Design Plan
John Cherbone, Public Works Director, presented staff report.
Director Cherbone reported that at the September 20, 2006, City Council Meeting,
Council directed staff to work with the Kevin Moran Park (KMP) Task Force to
develop a revised conceptual plan for improvements to KMP. The City Council
further directed that the plan be modeled after the neighborhood plan.
Director Cherbone stated that the KMP Task Force met twice over a two week
period on October 5`h and October 12`h As in past meetings, the Task Force
worked well together with each stakeholder providing thoughtful development
options for the park.
Director Cherbone reported that the first KMP Task Force Meeting began with a
clear desire by the Task Force to develop a consensus plan. After much discussion
amongst the stakeholders with the discussion centered on the size and shape of the
practice field, the Task Force came to a consensus on a conceptual plan. With a
consensus in place the Task Force asked staff to bring back a plan for review at the
October 12th Task Force Meeting.
Director Cherbone explained that the second KMP Task Force Meeting began with
a review of the consensus plan (Attachment 2). After review by the Task force
and comment from the public, the Task Force unanimously approved a new
conceptual plan for the park. The new conceptual plan includes the following
design elements:
General Park:
• No sycamore, redwood, or other significant tree removals
• Improved ADA access
• Existing path resurfacing
• New water service
Southern Area:
• No Parking Lot
• Tennis Court
• Two Bocce Ball Courts
• Restroom (two stalls for each gender)
• Rolling grass area
• Additional picnic facilities
• Landscaped buffer area
• New good neighbor fence
City Council Minutes $ November 1, 2006
Central Area (Bowl):
• No physical changes to the bowl area
• No physical changes to the existing perimeter path
• New imgation and drainage improvements
• Additional picnic facilities
• New drinking fountain w/pet bowl
Northern Area:
• No game field
• Flat grass practice field with a length of 325 feet from tree #126, bounded
by the existing path and the 100' landscape buffer area
• Meditation Garden
• 100' landscape buffer area
• 1/2 Basketball Court
• Rolling grass area
• Follow Arborist recommendations to protect the lazge Heritage Oak
• Screened azea neaz soundwall for storage of practice goals
• New good neighbor fence
• Drainage Improvements
Director Cherbone pointed out that with a consensus plan in place the discussion
turned to use issues that dealt mainly with the anticipated practice schedule and
whether practices would be allowed on weekends. After much discussion, the Task
force agreed that a maximum of two user groups will be allowed to have use
permits at the park at any one time, and each permitted user is limited to a
maximum of three Saturday practices per year and must go through the normal
park rental process for that use.
Director Cherbone reported that with the conceptual plan and practice field use
issues agreed upon, the Task Force asked that the following recommendations be
entered into the record and forwarded to City Council.
Director Cherbone reported that the Task Force recommends:
• That the project is fully funded and all dollars committed.
• That the project is not divided into phases.
• That the project is to follow all azborist recommendations.
• That the environmental phase of the project goes through the "normal"
process.
• That the fields are for practice only.
• That a maximum of two user groups have use permits at one time, and
each permitted user get a permit for Saturday practice through the
normal park rental process, a maximum of three times per yeaz.
• That the City will create a screened area near the basketball court and
the soundwall for storage of practice goals for the user groups.
Director Cherbone reported that in addition, both the Task Force and the Public
had the following comments on the conceptual plan:
Task Force Comments:
• All Task Force members thought the plan was a good representation, and
that it was too early to decide on some of the small details. Two TF
members commented that there were too many picnic tables.
City Council Minutes 9 November 1, 2006
Public Comments:
• Concerns that berms will allow park users to see into neighbor's yards.
• Congratulations to the Task Force members for a hard job well done.
• City should consider underground drainage or leach fields.
• Have the Sheriff s review plan for safety.
• Too many picnic tables.
• Concerns with concrete under picnic tables, which could permeate soil and
damage trees.
• Existing fruit trees are dead and full of termites, and should be removed.
• This plan is a good compromise.
• Practice fields are important for our children.
• The plan looks beautiful; thanks to the Task Force.
• Make sure that old oak is protected and do not allow grass, sprinklers, or
rocks under the canopy. Should have bark or oak leaves beneath the oak.
• Should allow people access beneath the oak tree to enjoy.
Director Cherbone briefly explained the Conceptual Plan cost estimate as follows:
• The total project cost for the new conceptual plan is estimated at
$1,381,426, which includes a 10% construction contingency, design fees,
and an allowance of $10,000 for environmental work.
• Currently the CIP includes approximately $340,000 for improvements to
Kevin Moran Pazk; therefore to construct the project per the new
conceptual plan an additional $1,041,426 is required.
• Because the environmental study must be completed prior to allocation of
additional funds to the project, staff will submit options to City Council for
funding consideration once the study is completed, which most likely will
be in January 2007 or soon thereafter.
Director Cherbone briefly explained the Conceptual Plan cost estimate as follows
maintenance cost pointing out that with the implementation of new improvements
at Kevin Moran Park will be additional annual maintenance costs. The following
maintenance cost estimates are preliminary and most likely will be modified as
design plans are developed and actual costs are realized:
Seasonal Maintenance Worker:
Additional Water Costs:
Tennis and Basketball Resurfacing:
Restroom Maintenance:
Materials/Supplies:
Maintenance Contracts:
$20,000
20,000
1,200 (once every 10 years)
3,000
10,000
10,000
Sport User Maintenance Costs: 15,000
Total Annual Maintenance Costs: 79,200
User Group Revenue: (15,000)
Net Additional Annual Maintenance Costs: $64,200
Mayor Kline asked if the Task Force members would like to speak.
Howard Miller stated that this has been a very long process. Mr. Miller stated that
no one got everything they wanted and yes, the neighbors will be impacted.
City Council Minutes 1Q November 1, 2006
Elaine Clabeaux noted that the proposed plan for KMP and will be enjoyed by all.
Mrs. Clabeaux noted that she supported the proposed and encouraged the Council
to support all recommendations in the report.
Peter Pryns encouraged the Council to support the Task Force's recommendations
noting that the plan beforehand was awin/win solution For everyone.
Maryann Escobar noted that the Task Force worked very hard and everyone
compromised. Mrs. Escobar noted that the KMP will be a beautiful park for
everyone to enjoy. Mrs. Escobar encouraged the Council to support the proposed
plan.
Brigitte Ballingall thanked the Council for allowing her the opportunity to
participate on the KMP Task Force. Mrs. Ballingall noted that she fully supported
the proposed plan.
Marty Goldberg noted that he agreed with all of the previous comments and urged
the Council to support the proposed plan.
Mayor Kline thanked the KMP Task Force members for a job well done.
The following people requested to speak on this item:
Debbi Lillo noted that she supported the proposed plan for KMP.
Suzanne O'Neall noted that she supported the proposed plan for KMP but noted
that she was concerned on the proposed storage shed. Mrs. O'Neall noted that she
supported a Petanque court at KMP.
Sandy Cross noted that she feels that there has not been adequate analysis of use
and users of the park, to adequately analyze the impacts so that appropriate
mitigation measures could be imposed.
Devin Utter urged the Council to support the proposed plan but designate amulti-
purposeplay area of flat packed dirt measuring 60 squaze feet. Mr. Utter stated
that this azea has no maintenance costs.
Doug Blatz noted that several neighbors met last Sunday and all agreed that the
City should perform a full environmental impact report.
Imogene Blatz requested that the City perform a full environmental impact report.
Mary Robertson stated that the bid proposal in the packet had several
inconsistencies and amounts omitted. Mrs. Robertson pointed out many
inconsistencies between the bid presented to Council in October 2006 and the one
presented this evening. Mrs. Robertson noted that the clearing and grubbing costs
were left out in three areas, $5,500 of reimbursables, as well as the cost for seed.
Mrs. Robertson also as ked several question about the Heritage Oak. .
Bob Alley noted that he supported the purposed plan.
City Council Minutes 11 November 1, 2006
Bruce Uler noted that he supported the current plan. Mr. Uler noted that several
neighbors are still concerned about potential traffic problems.
Ted Clabeaux noted that he supported the proposed plan and suggested putting a
Petanque at Azule Park where the second tennis court was supposed to go.
Denise Goldberg noted that she supported the proposed plan and all the Task
Force's recommendations.
Citizen Ray suggested making the proposed half basketball court into a full size
court.
Laura Watkins noted that a lot of compromises have been made and the proposed
plan will benefit the entire community.
Dave Mighdoll noted that he supported the proposed plan.
WALTONSMITH/KING MOVED TO APPROVE CONCEPTUAL DESIGN
PLAN FOR KEVIN MORAN PARK. MOTION PASSED 5-0.
WALTONSMITH/KING MOVED TO AUTHORIZE STAFF TO BEGIN THE
ENVIRONMENTAL STUDY BASED ON THE CONCEPTUAL
DESIGN PLAN. MOTION PASSED 5-0.
Mayor Kline declared a break at 9:45 p.m.
Mayor Kline reconvened the meeting at 9:510 p.m.
VILLAGE DECORATIVE TREE LIGHTING PROPOSAL
STAFF RECOMMENDATION:
1. Accept report and direct staff accordingly.
2. Adopt budget resolution to approve Budget Adjustment No. 19 to FY
2006/07.
RESOLUTION: 06-086
John Cherbone, Public Works Director, presented staff report.
Director Cherbone explained that last December the Council approved funding to
replace the decorative lights in the Village. Council chose t wrap the tree trunks
and scaffolding branches per staff recommendation as lights strung in the tree
canopies are much more maintenance intensive.
Director Cherbone stated that the following has been determined overt the past
year:
1. Tree lights need to be re-strung every year, not every three years.
2. Better quality lights are needed to reduce light failure rate.
3. A quarterly light string replacement is needed to maintain the integrity of
the lights.
City Council Minutes 12 November ], 2006
4. Tree lights installed around the trunks and scaffolding branches are
appropriative and reduce the needed replacement lights.
Director Cherbone pointed out that with these factors in mind, staff solicited tow
proposals for tree light restringing. Sierra Display was the lowest proposal at
$11,700.
Director Cherbone noted that depending on Council direction staff would have the
lights restrung by the November Tree Lighting Event.
Marilyn Marchetti noted that Sierra Display had a good reputation and would
check the lights on a quarterly basis.
WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION AMENDING
THE ANNUAL BUDGET OF THE CITY OF SARATOGA FOR FISCAL
YEAR 2006-2007 TO PROVIDE FUNDING FOR THE VILLAGE TREE
LIGHTS ALLOCATING FUNDS FROM COUNCIL CONTINGENCY.
MOTION PASSED 5-0.
NEW BUSINESS
HISTORIC BOOK/VIDEO OF THE CITY OF SARATOGA
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Cathleen Boyer, City Clerk, presented staff report.
City Clerk Boyer explained that at the September 20, 2006 City Council meeting,
Saratoga resident Jack Mallory requested that the City contribute funds to begin a
historic book video of Willys Peck.
City Clerk Boyer noted that staff recently had a dialogue with Christine
Wasmond, Execute Director of KSAR. Ms. Wasmond expressed that the film
crew and commentator she used for to film the various events surrounding the
City's 50`h Anniversary could be used for this project. Ms. Wasmond also noted
that footage from the 50t° Anniversary could be incorporated into this project as
well.
City Clerk Boyer stated that staff was recommending that the City Council
provide funds to the Saratoga Historic Foundation to undertake this project.
Consensus of the City Council to appropriate $5,000 to the Saratoga Historic
Foundation towards historic book/video of the City of Saratoga from Council
Contingency and appropriate and additional $5,000 in matching funds.
City Council Minutes 13 Novembe[ 1, 2006
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kline reported the following information:
West Valley Mayors and Managers Association - sent a letter to the County Board of
Supervisors suggesting that Vector Control be turned over to the Department of
Agriculture.
Vice Mayor Kao reported the following information:
SASCC -noted that the lunch program would now be funded by Saratoga Rotary.
Councilmember Streit reported the following information:
West Valley Solid Waste Joint Powers Association -November 2, 2006 will be the last
meeting he will be attending.
Councilmember Waltonsmith reported the following information:
Saratoga Historic Foundation -recent dissolution of the Saratoga Horticulture
Foundation which was founded by local Arborist Barry Coates.
Councilmember King reported the following information:
City/School AdHoc -Field Use Agreement for Prospect High School is on tomorrow
night's the agenda for approval on the Campbell Union High School District meeting.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
There being no further business Mayor Kline adjourned the regular meeting at 10:25 p.m.
Cathleen E
City Clerk
City Council Minutes 14 November 1, 2006