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Home My WebLink About06-23-2004 Library Commission MinutesCITY OF SARATOGA LIBRARY COMMISSION Minutes DATE: June 23, 2004 TIME: 12:00 noon LOCATION: Community Room Saratoga Library 13650 Saratoga Avenue Saratoga, CA 95070 1. Call to Order Chair Cross called meeting to order at 12 noon. 2. Roll Call Commissioners Present: Cross, Gipstein, Grover, Johnson, Others Present: Council Member Kline, Assistant City Manager Tinfow, Community Librarian Barnes, Staff Liaison Burns, Friends of Saratoga Libraries President Pazker, Art Commissioner Taylor Commissioners Absent: Foscato, Manzo 3. Report on Posting of the Agenda Burns reported that pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on June 17, 2004. 4. Accept Agenda Items and Order Gipstein/Grower moved to accept the agenda as presented. Motion passed 4/0. 5. Approval of Minutes of June 2, 2004, Meeting of the Library Commission Gipstein/Grower moved to accept the June, 2004 minutes as amended. Motion passed 4/0. 6. Oral & Written Communication Distributed invitation to Artist Reception. Distributed a-mail invitation to Revenue Review Committee Meeting but Tinfow announced that the meeting was cancelled. Copies a part of permanent record New Business A. User Fees for Library Services Barnes reviewed State Attorney General's 1978 opinion on library fees explaining that libraries such as Saratoga are categorized as county free organized under the education code and as such aze an extension of free education. While free librazies are allowed to chazge for services not unique to libraries such as access to copy machines and meeting rooms, fees may not be assessed in conjunction with loaning materials. At the same time, the JPA approved new special user fees as well as increased fines. Flyers distributed detailing changes. Copies a part of permanent record B. July 7`n Joint Meeting with City Council Chair to present Commission's FY 03/04 accomplishments and FY 04/05 goals. 8. Old Business A. Library Construction Project List -Tinfow, Assistant City Manager • Tinfow reported progress to date and will a-mail updates to Commissioners during July and August recess • Extension for Patio has been ordered and will take 6-8 weeks to fabricate Copies a part of permanent record B. Orchard Working Committee Update -Tinfow Council directed Tinfow to report committee membership at July 7 Council Meeting. Commission reaffirmed its support of student representation. C. Review 04/05 Library Commission Work Plan • Commissioners encouraged to recruit applicants for upcoming Commission vacancies. Roster distributed. • All Commission Work Plans to be presented to Council at July 6s', special meeting. All Commission Chairs encouraged to attend or designate an alternate Copies a part of permanent record D. Community Room Use Policy Subcommittee Update Policy has been revised to categorize types of users into four groups. Groups one through three require in person reservations for the first day of the reservation period. Phone reservations may be made after that. Group four can make reservations in person or by phone shortly before the date they want if the room is available. Library staff will contact each user group to notify of change. 9. Reports: (This section is informational only; no actions will be taken.) A. Melinda Cervantes, County Librarian -Absent Kline reported that JPA adopted budget but a special JPA meeting has been scheduled for August 26~' if needed to address State budget impact on library fending B. Anne Cross, Chair • Library Stake Holders Meeting -June 29`s -New Measure to be discussed - Steve Tate to chair campaign committee C. Dolly Barnes, Community Librarian 500 children registered to participate in Summer Reading Program -Track It Down D. Marylou Taylor, Art Commission Liaison to Library Commission • New hanging system to be inaugurated on June 28s' with exhibit change - Shoe theme • Sazatoga Reads continues to develop - 7 experts committed to presentations • Invitations to the artists' reception were sent to commissioners on July 15s'. E. Virginia Parker, Friends of the Saratoga Libraries • Had joint meeting with City Council - proposed to install sign at corner of Fruitvale and Allendale identifying library • Granted fends to purchase self-checkout machine for library and rubber bumpers for book carts • Look forward to resolution of soil from orchazd challenge and opening of patio F. Lori Bums, Staff Liaison - No report 10. Agenda Items for Next Meeting -September 8, 2004 Flag Pole Update New Sign Update Library Commission Agenda Page 2 of 3 June 23, 2004 Orchazd Subcommittee Report Distribution of Revised Community Room Policy New Library Measure 11. Adjournment Grover/Gipstein moved to adjourn meeting at 3:00. Motion passed 4/0 In compliance with the Americans with Disabilities Act, if you aze a disabled person and you need adisability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1269 or ctclerkna sazato~a.ca.us Requests must be made as early as possible and at least one full business day before the start of the meeting. Prepazed by: ` ~~ Lo s, Human Resource Analyst 868-1252 lbums(a~sazato¢a.ca.us Page 3 of 3 Library Commission Agenda June 23, 2004