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Home My WebLink About09-22-2004 Library Commission MinutesCITY OF SARATOGA LIBRARY COMMISSION Minutes DATE: September 22, 2004 TIME: 12:00 noon LOCATION: Community Room Saratoga Library 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order Chair Cross called meeting to order at 12:08 pm. 2. Roll Call Commissioners Present: Cross, Gipstein, Grover, Manzo, Nilan Commissioners Excused: Johnson One vacancy Others Present: County Librarian Cervantes, Community Librarian Barnes, Staff Liaison Burns, Friends of Saratoga Libraries President Parker, Art Commissioner Taylor, Commissioners to be Appointed October 6th Lemmon, Sandhu 3. Report on Posting of the Agenda Bums reported that pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on September 16, 2004. 4. Accept Agenda Items and Order Gipstein/Grover moved to accept agenda as presented. Motion passed 5/0. 5. Approval of Minutes of September 8, 2004, Meeting of the Library Commission Gipstein/Grover moved to accept the September 4, 2004 minutes. Motion passed 5/0. 6. Oral & Written Communication Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. 7. New Business A. Possible 2005 Library Ballot Measure -Cervantes JPA Election Committee to meet September 23 - 12:OOnoon - 14600 Winchester Blvd - Post March 2004 election analysis - Scope of work for public education campaign - Consider June 2005 ballot measure B. 04/05 Library Commission Work Plan Update Commission Vacancies Appointed Commissioner Nilan and to be appointed Commissioners Lemmon and Sandhu introduced themselves • 04/05 Expenditures Tabled until next meeting. Burns will bring cost for Commissioners to attend scheduled various training and legislative events C. Installation of Antenna and Flagpole Update -Burns, Staff Liaison In design review -may take two months D. Commission Meeting Calendar through December 2004 Bums to schedule Book Go Round for 10:00am December 1, 2004 E. Proposal for bronze plaques to give permanent recognition to the donors of the "Furnishing the Future Fund" Commission recommendation to be presented to City Council on October 6, 2004. McDonnal or Manzo to attend City Council meeting to address questions. Burns prepared City Council report and presented it at meeting 8. New Business A. Library Signage at the corner of Saratoga and Fruitvale Avenues GIPSTEIN/NILAN MADE A MOTION TO HAVE A SIGN DESIGNED TO MATCH CURRENT LIBRARY SIGNAGE USING BOND FUNDS. AFTER DISCUSSION THE MOTION WAS WITHDRAWN AND CROSS WILL CONTACT HERITAGE PRESERVATION COMMISSION TO INFORM THEM ABOUT INSTALLATION OF SIGN TO REPLACE FORMER SIGN REMOVED SURING LIBRARY EXPANSION/ORCHARD RESTORATION PROJECTS. FURTHER DISCUSSION TABLED UNTIL NEXT MEETING B. Designated parking for Friends of the Saratoga Libraries Volunteer Tabled until October meeting 9. Reports: (This section is informational only, no actions will be taken.) A. Melinda Cervantes, County Librarian - Monday closures of branches and the bookmobile has received lobs of press On-Line Library Services available 7 days per week Not many questions from public regarding closure - $1.1 million dollaz budget short fall Hiring freeze continues If current assessment is not continued, $5.3 million dollaz budget reduction projected in fiscal year 05/06 - Silicon Valley Reads -February 2005 -Epitaph for a Peach: Four Seasons on My Family Farm by David Mas Masumoto B. Anne Cross, Chair - Commend Manzo, Foscato, Johnson (outgoing commissioners) - Proposed agendizing Library Capital Improvement Fund as City Council charged Commission with oversight of expenditures C. Dolly Barnes, Community Librarian Commended Manzo and Foscato for championing the importance of public library service and intellectual freedom during their tenures as Commissioners D. Marylou Taylor, Art Commission Liaison to Library Commission - Group exhibit scheduled for art wall in November/December -List of activities for Saratoga Reads available Copies a part of permanent record E. Virginia Parker, Friends of the Saratoga Libraries - New website up and running Library Commission Agenda Page 2 of 3 September 22, 2004 - First general meeting had no attendance, considering the need for such meetings in the future F. Lori Burns, Staff Liaison Remind Commission about September 30`h recognition event at City Hall 10. Agenda Items for Next Meeting -October 27, 2004 Flag Pole Update New Sign Update Installation of signs related to "Furnishing the Future' campaign Commission Meeting Schedule and Times Designated Parking for FSL volunteer Commission Expenditures Library Capital Improvement Fund 11. Adjournment Grover/Manzo moved to adjourn meeting at 3:00. Motion passed 5/0 In compliance with the Americans with Disabilities Act, if you aze a disabled person and you need adisability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1269 or ctclerkna,sarato~a.ca.us Requests must be made as eazly as possible and at least one full business day before the start of the meeting. Prepared byc'/~~~ / v_ ~it~ Lori Burns, Human Resource Analyst 868-1252 lburnsna azato ag ca.us Library Commission Agenda Page 3 of 3 September 22, 2004