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Home My WebLink About10-27-2004 Library Commission MinutesCITY OF SARATOGA LIBRARY COMMISSION Minutes DATE: October 27, 2004 TIME: 12:00 noon LOCATION: Community Room Saratoga Library 13650 Saratoga Avenue Saratoga, CA 95070 1. Call to Order Chair Gipstein called meeting to order at 12:04 pm. 2. Roll Call Commissioners Present: Cross, Gipstein, Lemmon, Nilan, Thirumale Commissioners Excused: Grover, Sandu One vacancy Others Present: County Librarian Cervantes, Community Librarian Barnes, Friends of Saratoga Libraries Representative Barrera, Staff Liaison Burns 3. Report on Posting of the Agenda Burns reported that pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on October 19, 2004. 4. Accept Agenda Items and Order Cross/Lemmon moved to accept agenda as presented. Motion passed 5/0. 5. Approval of Minutes of September 8, 2004, Meeting of the Library Commission Gipstein/Grover moved to accept the September 4, 2004 minutes. Motion passed 5/0. 6. Oral & Written Communication Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter bui may choose to place the topic on a future agenda. No public address. Burns distributed Commission mail received at the City. 7. Old Business A. Possible 2005 Library Ballot Measure -Cervantes, County Librarian Kline, Council Member -not present On October 28, 2004 at the Library Administration Offices, the JPA will vote on a measure addressing library Funding as a result of the 2005 sunset of the current property assessment. The special election may be held on June 7, 2005. B. 04/05 Library Commission Work Plan Update Commission Vacancies Cross submitted her resignation effective after the December 1, 2004, Commission meeting. Copy part of permanent record. Commission encouraged to recruit replacement candidates and to invite interested parties to the December 1 meeting. • 04/05 Expenditures Registration fees for CLA Conference, Ca1TAC, and Legislative Day in Sacramento reviewed. Cross/Nilan moved to seek authorization for expenditure for City Commissioners to join CALTAC and purchase Commission Tool Kit. Motion passed 5/0. C. Installation of Antenna and Flagpole Update -Burns, Staff Liaison No reportable action. D. Commission Meeting Calendar through December 2004 No meeting in November. December meeting to be on December 1 - 10:00am -Book Go Round E. Proposal for bronze plaques to give permanent recognition to the donors of the "Furnishing the Future Fund" On October 6, 2004, City Council accepted Commission's recommendation for installation. Staff to coordinate. F. Library Signage at the corner of Saratoga and Fruitvale Avenues - Commissioner Cross distributed an e-mail from Pat Bailey, HPC Chair, outlining the procedure to have a replacement library sign installed at the corner of Saratoga and Frnitvale Avenues. Copy part of permanent record. It recommends that the HPC, Public Works Department and Matt Novakovich support the replacement project prior to forwarding the recommendation to City Council. - Once support by all parties involved has been ascertained and City Council authorizes the project and related expenditures, Donnelly Design may be retained for design, then HPC requests review of the design as their approval is required as a part of the City's Planning Sign Permit process. - Donnelly Design estimated the cost for the project to be between $1,500 and $5,000. - Commissioners Cross and Nilan will work together to gain initial support for the location of the replacement sign from HPC, Public Works Department and Matt Novakovich and will report back at the December 1 meeting. G. Designated parking for Friends of the Saratoga Libraries Volunteer Burns will reseazch options and report back at the December 1 meeting. H. Library Construction Project List -Tinfow, Assistant City Manager No report 8. New Business A. New Commissioners' Training Burns distributed e-mail announcing Brown Act Training for Commissioners to be held on November 15. Copy part of permanent record. B. Library Capital Improvement Fund Per City Council's direction, Tinfow is researching financial data to set aside funds for large maintenance expenditures such as exterior painting and will report to Commission when complete. 9. Reports: (This section is informational only; no actions will be taken.) A. Melinda Cervantes, County Librarian - SCCL received first honors again from the National Library Association -County is holding Commissioners and Friends Forum and December 4, 2004 - 9:30 to 1:00 State Librarian will speak Breakout sessions Building Tour and Lunch Invitations to be sent - Open House to be held at new administration building November 18 - 1:00 to 3:00 Invitations to be sent - Cupertino's Library Opening October 30 Ribbon cutting at 11:30am Library Commission Minutes Page 2 of 3 October 27, 2004 Open 12:00 - 5:00 B. Ruth Gipstein, Chair Future focus of Commission -Procedures, Mission Statement, Work Plan, Commissioner Education C. Dolly Barnes, Community Librarian Led brainstorming process to plan for future meeting presentations (15 to 20 minutes) - Library Budget - History: County, JPA - Literacy - Services for Disabled - Reference Services: Technology - Personnel D. Marylou Taylor, Art Commission Liaison to Library Commission No report E. Sue Barerra, Friends of the Saratoga Libraries -Book Go Round Income up 9% -Saratoga Reads/Building Bridges well attended - Committed to Community Awareness regarding proposed Library Funding Ballot Measure - Holiday Program December 15 - 6:OOpm -Community Room F. Lori Burns, Staff Liaison City Council Meeting -October 20, 2004 - Presented Teen Reads Proclamation to library teen volunteers Presented Marcia Manzo with commendation for service to Library Commission 10. Agenda Items for Next Meeting -December 1, 2004 Flag Pole New Sign Installation of Signs Related to "Furnishing the Future' Campaign Designated Parking for FSL Volunteer Work Plan Library Capital Improvement Fund 11. Adjournment Nilan/Thirumale moved to adjourn meeting at 3:00. Motion passed 5/0 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need adisability- related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1269 or ctclerk esarato ag ca.us Requests must be made as early as possible and at least one full business day before the start of the meeting. Prepared by: U`LLJ ~CG'LI1/JJ Lori s, Human Resource Analyst 868-1252 lburns(c~sarato ae ca.us Library Commission Minutes Page 3 of 3 October 27, 2004