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Home My WebLink About03-08-2005 Study session City Council Minutes MINUTES SARATOGA CITY COUNCIL STUDY SESSION MARCH 8, 2005 The City Council held a Study Session at 5:00 p.m. in the Adult Care Center, 19655 Allenda1e Avenue. Mayor King called the Study Session to order at 5:00 p.m. ROLL CALL ABSENT: ALSO PRESENT: Councilmembers Aileen Kao, Nick Streit, Ann Waltonsmith, Vice Mayor Norman Kline, Mayor Kathleen King None Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Cathleen Boyer, City Clerk Ann Sullivan, Deputy City Clerk Michele Braucht, Administrative Services Director John Livingstone, Interim Community Development Director John Cherbone, Public Works Director Joan Pisani, Recreation Director PRESENT: REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 8, 2005 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 8, 2005 was properly posted on March 4, 2005. 1. SUMMARY AND RESULTS FROM MARCH 2,2005 STUDY SESSION Dave Anderson, City Manager, presented staffreport. City Manager Anderson sUlllffiarized the results ofthe March 2, 2005 Smdy Session noting that there would be a $1.2 million dollar shortfall next fiscal year. City Manager Anderson stated that staff has prepared three options for service reductions for Council consideration this evening and explained each option (Attachment A). Mayor King thanked City Manager Anderson for his report. 2. CITIZEN INPUT Genie Dee, Executive Director/SASCC noted that the City provides SASCC with $18,000, which is the smallest cut on the list. Director Dee explained that SASCC needs more space, which would enable them to serve more seniors and generate more revenue. Director Dee stated that SASCC only serves 10% of the senior population. Chris Wasmund, Executive Director/KSAR noted that if the City cuts their funding they would not be able to stay open. Director Wasmund explained that at a recent Board meeting they came up with a proposal in which the City would phase out the funding over a set period of time until KSAR finds other funding sources. 1 Nomita Shallani President/Saratoga Chamber of Commerce, pointed out that t?e . Chamber showc~ses the City. President Shallani stated ~at ifth~ City cuts th~lr fundmg they would not be able to provide maps, tourist informatIOn, busmess promotion, and . brochures. President Shallani stated that the City and the Chamber should be partners m promoting the City and economic development. Sheila Arthur, Interim Executive Director/ Chamber of Commerce, stated that it would be detrimental to the City ifthe Chamber had to close. Norman Siegler noted that it was sad to see that were staff reductions in each option. Jennifer Brown noted that she attended Prospect High School and pointed out that this was her first year on the Youth Commission. Commissioner Brown noted that she has learned so much while being on the Youth Commission. Commissioner Brown stated that without the Youth Commission teen voices would not be heard. Phillip Baker, Chair/Y oUth Commission, requested that the City Council continue to fund the Commission. 3. PRIORITY SETTING EXERCISE PART 11- CITY COUNCIL Councilmember Waltosmntih noted that she would supports Options C with the following comments: . Pavement Management Program (PMP) at $650k . Fund SASCC and the Chamber of Commerce until gain their independence . One Saratgoan per year . "New Normal" compensation related costs at 5% Councihnember Kao noted that she supported the funding for SASCC, KSAR, and the Chamber of Commerce. Councilmember Kao noted that $650k is to low for the PMP. Councilmember Streit stated he doesn't support phasing out funding for outside agencies. In regards to the Sheriff's Office, Councihnember Streit recalled that last year the City cut one traffic deputy. Councilmember Streit noted that the City needs three traffic deputies due to the school traffic. Councilmember Streit stated that the City should spend more than $650k on the PMP in order to maintain it at the 70% level. Counci1member Streit noted that he favors Options B over Option C. Councilmember Streit stated he supports the "new normal" compensation related costs at 3% and recommends adding one traffic deputy. Vice Mayor Kline noted that Council's top priorities are public safety and maintaining the City's infrastructure. Referring to the Council Contingency budget at $100k, Vice Mayor Kline suggested that it be cut back to $50k and use the other $50k support outside agencies. Vice Mayor Kline noted he supported Option B with a few minor adjustlnents. 2 Referring to the three options, Mayor King stated that 31 % of the proposed cuts effect children and five of the items effect the youth of Saratoga. Mayor King stated that the City must find a way to increase the revenue flow into the City. Mayor King stated that she would not accept the cuts to the youth. 4. CONCLUSIONS & DIRECTION - MAYOR AND CITY COUNCIL City Manager asked for consensus on the following items (Council votes reflected): Outside Agencies support - 4 Supplemental traffic officer - 1 PMP @$650k - 4 PMP budgeted at a higher 1evel- 1 Teen Programs - Youth Commission - 4 Teen Programs - After School program - 0 Public Outreach (Saratogan 1 per year) - 3 New Normal Compo Package @ 3% - 5 Option B to be used as model- 5 Tonight's exercise resulted in a small funding gap in which City Council authorized staff to cut non-programmatic line items in order to balance. 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Ul E ~ 0) e Q. c: Q) Q) t- .:' BUDGET OPTIONS GENERAL FUND 2005-06 ESTIMATED BUDGET SHORTFALL REVENUES General Fund Revenue per 2004-05 Mid Year Report $ 9,790,000 Increase for 2005-06: Use of Reserves for State Take Away Continued SLESF Funding Impact of Property Tax Growth & Fee Increases Decrease for 2005-06: Use of One Time Fund Balances in Prior Year Transfer from PER's Reserve Prior Year One Time Funding (ABAG, Animal Control-Rebate) Net On-going Revenues for 2005-06 $ 260,000 $ 100,000 $ 320,000 $ (127,000) $ (140,000) $ (228,000) $ 9,975,000 EXPENDITURES General Fund Expenditures per Adopted Budget Gas Tax Consolidation of Transfers The New Normal Sheriff Contract Increase MedicallRetirement /Employee Contracts Net On-going Expenditure Base $ 10,605,000 $ (580,000) $ 335,000 $ 425,000 $ 390,000 $ 11,175,000 GAP $ 1,200,000 " '. OPTION A SERVICE REDUCTIONS Teen Programs - After School Services (.5FTE) Special Events - (i.e. Tree Lighting, Celebrate Saratoga) Crossing Guard Program School Resource Officer Public Outreach - Saratogan DARE Officer Neighborhood Traffic Management Program Outside Agency Support ( i.e. , KSAR, SASCC, Chamber) Supplemental Traffic Officer Economic Development ( .5 FTE + Program) Teen Programs - Youth Commission (.5 FTE) Commissions - (Maintain 1 FTE in PW) Advanced Planning - Cost Recovery in Development Fund Subtotal - From March 2 Study Session Additional Cuts to Achieve Target Staff Reduction .15 FTE (Admin Analyst II) Contract Service Reductions: Grant Writing Legislative Analyst Service Reductions - Option A $ 67,000 $ 23,000 $ 36,000 $ 148,000 $ 30,000 $ 56,000 $ 30,000 $ 123,300 $ 269,000 $ 95,000 $ 51,200 $ 71,000 $ 141,000 $ 1,140,500 $ 15,000 $ 24,000 $ 25,000 $ 1,204,500 " , OPTION B SERVICE REDUCTIONS ADDING CAPITAL EOUIPMENT & FACILITY MAINTENANCE @ $250,000 Teen Programs - After School Services (.SFTE) Special Events - (i.e. Tree Lighting, Celebrate Saratoga) Crossing Guard Program School Resource Officer Public Outreach - Saratogan DARE Officer Neighborhood Traffic Management Program Outside Agency Support ( i.e. , KSAR, SASCC, Chamber) Supplemental Traffic Officer Economic Development ( .5 FTE + Program) Teen Programs - Youth Connnission (.5 FTE) Connnissions - ( Maintain I ITE in PW) Advanced Planning - Cost Recovery in Development Fund Subtotal- From March 2 Study Session $ 67,000 $ 21,000 $ 36,000 $ 148,000 $ 30,000 $ 56,000 $ 30,000 $ 123,300 $ 269,000 $ 95,000 $ 51,200 $ 71,000 $ 141,000 $ 1,140,500 Additional Cuts to Achieve Target Staff Reduction .15 FTE (Admin Analyst II) Contract Service Reductions: Grant Writing Legislative Analyst Service Reductions ( Option A ) $ 15,000 $ 24,000 $ 25,000 $ 1,204,SOO Fundin2 Tar2et to Add Caoital Eauioment & Facility Maintenance Capital Equipment ( Cars/ComputerslEtc) Facility Capital Maintenance $ 150,000 $ 100,000 $ 250,000 $ 20,000 $ 70,000 $ 100,000 $ 30,000 $ 20,000 $ 10,000 S 250,000 Reductions to Meet Fundiru! Tar2et of $250.000 Median Maintenance - Contract Services Public Outreach - Reception Services (lITE) New Nonnal Compensation Related Costs ( Reduce from 5% to 3% ) Grounds Maintenance - Contract Aervices Park Maintenancerrrails - Contract Services Environmental Programs - Contract Services .' OPTION C SERVICE REDUCTIONS ADDING CAPITAL EQUIPMENT & FACILITY MAINTENANCE @ $125,000 UNDESIGNATED FUNDS $ 394,000 Teen Programs - AFTEr School Services (.5FTE) Special Events - (i.e. Tree Lighting, Celebrate Saratoga) Crossing Guard Program School Resource Officer Public Outreach - Saratogan DARE Officer Neighborhood Traffic Management Program Outside Agency Support ( i.e. , KSAR, SASCC, Chamber) Supplemental Traffic Officer Economic Development ( .5 FTE + Program) Teen Programs - Youth Commission (.5 FTE) Commissions - ( Maintain I FTE in PW) Advanced Planning - Cost Recovery in Development Fund Subtotal - From March 2 Study Session $ 67,000 $ 23,000 $ 36,000 $ 148,000 $ 30,000 $ 56,000 $ 30,000 $ 123,300 $ 269,000 $ 95,000 $ 51,200 $ 71,000 $ 141,000 $ 1,140,500 Additional Cuts to Achieve Target Staff Reduction .15 FTE ( Admin Analyst II) Contract Service Reductions: Grant Writing Legislative Analyst Service Reductions ( Option A ) $ 15,000 $ 24,000 $ 25,000 S 1,204,500 Fundine Tarlret to Caoital Eauioment & Facility Maintenance Capital Equipment ( Cars/Computers/Etc) Facility Capital Maintenance $ 75,000 $ 50,000 S 125,000 $ 44,000 $ 70,000 $ 250,000 $ 60,000 $ 20,000 $ 30,000 $ 20,000 $ 25,000 $ 519,000 S 519,000 S (125,000) $ 394,000 Reductions Median Maintenance - Contractor Public Outreach - Reception Services (IFTE) New Normal Compensation Related Costs ( Eliminated Staff Component) Grounds Maintenance - Parks Maintenance Support Staff (. 75 FTE) Park Maintenancerrrails - Contract Services Park MaintenanceIHeritage Orchard I Reduction in Contract Services Environmental Programs - Contract Services Basic Street Maintenance Saving Generated Reductions Fund Capital Equipment & Facility Maintenance @ 50% of Target