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HomeMy WebLinkAbout03-06-2002 City Council MinutesMINUTES SARATOGA CITY COUNCIL MARCH 6, 2002 The City Council of the City of Sazatoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 5:00 p.m. Conference With Legal Counsel -Existing Litigation (3 cases): (Government Code section 54956.9(a)) Name of case: Saratoga Fire Protection District v. City of Saratoga (Santa Clara County Superior Court No. CV-803540) Name of Case: City of Saratoga v. West Valley-Mission Community College District (California Court of Appeal, Sixth Appellate District No. H022365) Name of case: Tsung-Chin Wu, Yuh-Ning Chen v. Parker Ranch Homeowners Association (Santa Clara County Superior Court No. CV-707015) MAYOR'S REPORT ON CLOSED SESSION- 7:00 p.m. Mayor Streit reported there was Council discussion but no action was taken. In addition, Mayor Streit noted that there was no action taken after the continued Closed Session discussion on February 20, 2002. Mayor Streit called the Reeular City Council meeting to order at 7:00 p.m. and requested Richard Taylor, City Attorney, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director John Cherbone, Director of Public Works Tom Sullivan, Community Development Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 6 2002 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 6, 2002 was properly posted on March 1, 2002. City Council Minutes ] Mazch 6, 2002 COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: Don Zonic, 12480 Woodside Court, noted that he and his family aze new to the Brookview neighborhood. Mr. Zonic noted that in September he received a newsletter from the Brookview Homeowners Association that discussed mail/identity theft incidents. In January he received a letter from the Post Office indicating that he and his family were victims of identity theft, the thieves were apprehended, but unfortunately skipped bail. Mr. Zonic pointed out that he thinks there are gaps between the Post Office, Sheriff s Office, and the City Council. He suggested one person be assigned to address this issue so other citizens would could avoid the long process that he experienced. Ed Fazrell, 20877 Kittridge Road, discussed the pazking provisions that were defended by Chief Kraule before the Planning Commission last fall. Chief Kraule told the Planning Commission that a new fire station would only need 15 parking spaces. Mr. Fazrell noted that Chief Kraule was wrong and the station would need 25 parking spaces to accommodate four crew members, two medics, a management staff of five and the shift change crew that is on the property at 8:00 a.m. 7days a week. Mr. Farrell requested that the City designate 25 parking stalls only to be used by fire station employees during the time of shift changes, 8:00 a.m., the other 23 hours of the day the fifteen spaces would be open to the public. Cheriel Jensen, 13737 Quito Road, noted that she recently found out that the Highway 85 grinding process would soon begin. Mrs. Jensen noted that her concern is that there might not be any money left for an asphalt overlay if the grinding does not work Mrs. Jensen urged the Council to take a position on this issue and agendize it for a fixture discussion. Vic Monia, 14665 Granite Way, thanked the City Council for taking a position and opposing Measure E. Mr. Monia thanked all the residents who voted no on Measure E and thanked everyone who helped campaign opposing Measure E. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None City Council Minutes 2 Mazch 6, 2002 COUNCIL DIRECTION TO STAFF In regards to Mr. Zonic's comments regarding mail and identity theft, Vice Mayor Baker requested that staff contact the Sheriff s Office and the Postmaster to find out what is being done and what progress has been made on mail/identity theft. Vice Mayor Baker requested that staff report back to Council on a regular basis. In regards to Mrs. Jensen's comments, Vice Mayor Baker requested that staff provide Council with afollow-up report in regards to the Community Meeting that was held on February 26, 2002 on the Highway 85-Noise Mitigation Report. Councilmember Bogosian noted that he supports Vice Mayor Baker's request for a report on mail and identify theft. Councilmember Bogosian suggested that staff contact other cities to see what measure they have taken. Councilmember Mehaffey noted he concurred with his colleagues that mail and identify theft is a problem. Councilmember Mehaffey noted that Mr. Zonic had to go through a long process to solve his problems and suggested that the City work with the Post Office and the Sheriff's Office to coordinate a single point of contact that citizens could go to help them with these kinds of problems. Councilmember Waltonsmith noted that she supports Vice Mayor Baker's request for a follow-up report on Highway 85. City Manager Anderson noted that the Post Office and the Sheriff s Office have recently formed a Joint Task Force and have been going to neighborhoods to talk to them about thefts that have occurred and options to make their mail more secure. City Manager noted that he would contact the Sheriff's Office and the Post Office and would return to Council with a full report. Mayor Streit requested that the Council move to Item 6. Consensus of the City Council to move to Item 6. NEW BUSINESS 6. SANTA CLARA VALLEY WATER DISTRICT -SEMI ANNUAL UPDATE STAFF RECOMMF,NDATION: Informational only. Greg Zlotnick, Santa Clara County Water District, District 5 Director, thanked the City Council for allowing him to brief the Council on activities that the District has undertaken in the City of Saratoga. The West Valley Water Shed, in which Saratoga sits, has 90% of the improved channels have been restored to their design capacity for flood control. Mr. Zlotnick explained that the District has removed 56 thousand cubic yards of sediment from 2 miles of channel and 630 feet of stream bank has been repaired in the watershed. In Saratoga, the District recently completed an erosion repair project on Calabzas Creek at Quarry Road that cost City Council Minutes 3 March 6, 2002 about $45,000. In 2004 the District would start to plan a project at Calabzas Creek from Miller Avenue to Wardell Road in which construction would start in 2007. Mr. Zlotnick noted that the District plan to continue to work with the City to construct trails along Saratoga Creek and continue to work on the water quality problems. Mr. Zlotnick noted that Saratoga receives water from District and San Jose Water Company. Mr. Zlotnick announced that the District would be holding the 2"d Annual Land Use Summit on Thursday, May 23, 2002. The primary focus would be how land use decisions effect water supply and demand and how land use planning can aid in protection to our ground resources in the County. Vice Mayor Baker asked why Lexington Reservoir was drained. Mr. Zlotnick explained that Lexington Reservoir is drained every year for providing capacity for in flow during the winter and also to do need maintenance work. Mr. Zlotnick noted that he would be happy to provide the Council with a brief summary of what exactly goes on while the reservoir is drained. Cheriel Jensen, 13737 Quito Road, reminded the Council that last year they passed a pesticide ordinance and urged the District to limit their use of pesticides and herbicides. Mr. Zlotnick noted that he would take her comments into consideration. COMER DEBRIS BASIN MODIFICATION PROJECT STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Public Works Director, presented staff report. Director Cherbone explained that attached to staff report Council received a copy of the Comer Debris Basin Engineering Feasibility Study and noted that the Santa Clara Valley Water District staff was here tonight to present a report to Council on the status of the Comer Debris Basin Modification Project. Director Cherbone noted that the Modification Project was a study to determine the impact of the basin on the creek and watershed, and the potential impacts of removing the basin. The study examined the following issues; hydraulic, hydrologic, sedimentation, basin removal options, adverse and beneficial environmental impact, and whether the removal of the debris basin benefits the watershed. Director Cherbone noted that the District held two public meetings to gather input and a notice of tonight's meeting was sent to the District list of interested parties. City Council Minutes 4 Mazch 6, 2002 Director Cherbone noted that the District's report includes various alternative solutions such as: 1. Alternative 1 - Do Nothing. 2. Alternative 2 -remove entire headwall and wingwalls. Grade channel in uniform slope 1,300 feet upstream of Comer Drive. 3. Alternative 3 -Remove entire headwall and wingwalls. Construct a stepped channel to create small falls and pools. Grade slope 500 feet upstream of Comer Drive. 4. Alternative 4 -Remove upper 3 feet of headway, leave wingwalls. Grade uniform slope 50 feet upstream of Comer Drive. Construct single step at upstream end to match existing channel bed. Director Cherbone briefly explained the history behind the Comer Debris basin stating that is was constructed in 1973 to assist the District in maintaining the Calabzas Creek Channel capacity for high winter flows. Although the basin worked effectively to impound sediment, there may have been downstream impacts. Director Cherbone noted that the current need of the debris basin is questionable because the upstream quarries, which contributed to most of the sedimentation. Jason Christie, Engineer/Santa Clara County Water District, explained that in addition to the alternatives Director Cherbone explained, the Districts engineers' hydraulic calculations show that 5 inches of water would flow over Comer Drive Bridge during the 100-year flood flow. Mr. Christie noted that he needed to find out how much it would cost to fix that problem. Raise the bridge and regrade the approaches to the bridge for approximately $300,000. Councilmember Bogosian asked if any of the mitigation efforts presented tonight would make it worse for the property owners downstream. Mr. Christie responded if the dam and the sediment were removed the flow of sediment would not be changed. Mr. Christie noted that they do not anticipate further erosion downstream. Councilmember Waltonsmith referred to a diagram in the Feasibility Study and asked if it described the District'~ecision to try and even out the slope. . In response to Councilmember Waltonsmith, Mr. Christie explained that the District has not made a decision; the Feasibility Report was intended to look to several different scenarios. Mr. Christie explained Alternative 3, stating that the District could remove the entire headwall and wingwalls, construct a stepped channel to create small falls and pools. Mayor Streit stated that Alternative 3 would have the least impact upstream. City Council Minutes 5 March 6, 2002 Councilmember Mehaffey asked what the District would do with the sediment they would be removing from the creek. Mr. Christie explained that it is good soil; the District could probably sell it to a contractor for a road project. Councilmember Mehaffey asked who would pay for the proposed project. Director Zlotnick responded that it might come out of a zone account or from funds generated from Measure B. Robert Wallace, Foothill Lane, stated that he would like to see the creek restored back to the way it was in 1973. Mr. Wallace suggested that the dam and the walls on the west side be removed. Mr. Wallace noted that the other wall should stay in order to save an oak tree. In regards to all the sediment, Mr. Wallace suggested placing it all on the west side and any extra should be left to flow downstream naturally. Lawrence Clifford, 12985 Pierce Road, noted that he has followed this project from the beginning. Mr. Lawrence noted that the after reading the Comer Debris Basin Engineering Feasibility Study; he found that nowhere did it mention erosion control. Mr. Clifford noted that the property owners downstream have lost parts of their yards due to erosion. Mr. Clifford urged the Council not to support this project. Lawrence Ives, noted that he owns the property adjacent to the debris basin since 1994. Mr. Ives noted that he thinks that the creek should be left as is. Patty Ting, Wardell Road, noted that she representing her mother. Ms. Ting noted that she agrees with Mr. Clifford that erosion is their main concern. Mr. Zlotnick noted that the Feasibility Report was not intended to address all of the concerns voiced tonight. Mr. Zlotnick noted that as the project moves forward a CEQA report would have to be done by the District. If the project moves forward, Councilmember Bogosian asked who would be responsible if erosion does occur. Mr. Zlotnick noted it is the District's project. Councilmember Mehaffey stated that he feels the less grading the better because of possible heavy metals and other toxic substances that could be in the soil. Mr. Zlotnick responded that the Regional Water Quality Control Board mandates soil testing. Councilmember Waltonsmith noted that she supports the District's efforts but noted that she does not want the creek to be damaged any more that it already has. City Council Minutes (> March 6, 2002 Councilmember Bogosian noted that he supports Alternative 3. Vice Mayor Baker asked Mr. Zlotnick what he would do to address his three concerns in regards to the homeowners who live along the creek: 1) flood control 2) minimizing erosion 3) least impact. Mr. Zlotnick noted that he does not have enough information to make any suggestions. Mr. Zlotnick noted that he needs direction from the City Council to go forward with the project or were there enough questions on potential impact to where the project should not go forwadd. Mr. Zlotnick noted that he would be willing to come back in a few months and give the Council another update. Vice Mayor Baker noted that he feels the City Council does not have enough information to make a recommendation on the project. Mr. Zlotnick noted that there is enough information to know that the District will be able to mitigate impact. Mayor Streit noted that he feels this project should go forward and perhaps come back to the Council after the District completes their process. PUBLIC HEARINGS SECOND READING OF ORDINANCE ADOPTING RULES AND PROCEDURES FOR CITY COMMISSIONS STAFF RECOMMENDATION: Open public hearing; close public hearing; waive the second reading; adopt ordinance. TITLE OF ORDINANCE: 203 AN ORDINANCE ESTABLISHING REQUIREMENTS AND PROCEDURES FOR CITY COMMISSIONS Richard Taylor, City Attorney, presented staff report. City Attorney Taylor noted that at the City Council meeting of February 20, 2002 the City Council introduced an ordinance establishing vazious standards for City commissions. The ordinance would establish (1) procedures for posting commission vacancies, (2) eligibility requirements, (3) attendance requirements, (4) procedures for removing Commissioners and filling vacancies, (5) meeting requirements, and (6) consistent rules of procedure. These rules would apply to Commissions as well as other City committees and boazds. Although a second reading would ordinarily be presented as a consent calendaz item the City Council directed that this matter be set for an additional public hearing. City Council Minutes '7 Mazch 6, 2002 City Attorney Taylor noted that prior to introducing the ordinance on Febtuazy 20, 2002, the Council amended the draft prepared by staff to (1) provide that no person can serve on more than one Commission at a time (this requirement does not apply to committees, boards, and other non-commission groups established by the Council), (2) change the attendance requirement to provide that a Commissioner's seat becomes vacant if the Commissioner has three consecutive unexcused absences, (3) direct Commission secretaries to mail attendance reminder notices to Commissioners who have missed two consecutive meetings, and (4) provide that no person can serve as a Commission chair for more than one term in any four year period. These amendments have been incorporated into the attached copy of the ordinance. Councilmember Waltonsmith asked if a commissioner could apply directly to another commission when their term is expired. City Attorney responded yes they could apply to another commission. Councilmember Mehaffey suggested that the expiration dates for the commissioners be staggered so there is no more than two expired terms at a time. Vice Mayor Baker noted that he supports Councilmember Mehaffey's suggested that no more than two commissioners' terms ends in one year. City Attorney noted that he would bring an amendment back to Council at a future meeting. Mayor Streit opened the public hearing at 8:25 p.m. Mayor Streit closed the public hearing at 8:26 p.m. BAKER/WALTONSMITH MOVE TO ORDINANCE ESTABLISHING REOUIItEMENTS AND PROCEDURES FOR CITY COMMISSIONS. MOTION PASSED 5-0. BAKER/WALTONSMITHMQVE TO DII2ECT STAFF TO PREPARE PROCEDURE TO STAGGER TERM EXPII2ATION DATES ON THE CITY' S COMMISSIONS. MOTION PASSED 5-0. 4. HOUSING ELEMENT/MLYED -USE PROJECT SITES STAFF RECOMMENDATION: Open public hearing; close public hearing; provide direction to Staff regazding the locations of potential mixed-use projects to be included in the Housing Element. Tom Sullivan, Community Development Director, presented staff report. Director Sullivan briefly explained that the Department of Housing and Community Development required that the City identify individual parcels of land that may convert to Mixed-Use within the next five years. Since the Mixed-Use City Council Minutes g March 6, 2002 Councilmember Mehaffey responded that this was the City's way to comply with the state mandate to identify parcels. Councilmember Mehaffey explained that these are places that might be redeveloped in the next five years and would allow a developer to build mixed use. Mayor Streit added that the City had to make the option available in order to comply with the mandate. Margaret Towns, 13035 Regan Lane, noted that her neighborhood has already been negatively impacted by the renovation of the Argonaut Shopping Center and the addition of Starbucks. Ms. Towns noted that the noise and crowds of kids that hang out at Starbucks have negatively affected her neighborhood. Ms. Towns noted that she does not support the mixed-use designation on Blauer Drive. Ms. Towns noted that amixed-use building would decrease the property values in her neighborhood. Lisa Traxler, 20390Blauer Drive, noted that she and her family moved to this neighborhood six yeazs ago because of the park like backyazd and great views. Mrs. Traxler noted that if the property owner is permitted to build a two story mixed use building on the property located at Blauer and Saratoga-Sunnyvale Road it would impact her privacy and her family's quality of life. Mrs. Traxler noted that she understand that the list presented tonight is one for political reason but who knows if the state will mandate it. Doug Sullivan, 20483 Tricia Way, noted that he does not have a problem with a mixed-use building, but does have a problem with atwo-story building. Mr. Sullivan noted that the current use at the proposed mixed-use site looks like a residential property. Mr. Sullivan noted that City should put mixed-use properties in areas where they would not affect others. Vice Mayor Baker asked Mr. Sullivan where his property was located. Mr. Sullivan noted that his property is directly behind the proposed sites. Thomas Hardy, 20486 Tricia Way, noted that he lives next to Mr. Sullivan. Mr. Hazdy noted that he is opposed to this designation. Mr. Hardy noted that his neighborhood has had no problems with the current property use; they are quiet and operate during the day Monday-Friday. Mr. Hardy noted that a two story mixed use building would lower property values, increase the noise and invade privacy. Edward Chu, 20475 Tricia Way, noted he lives next to the proposed mixed-use property. Mr. Chu noted that he does not support this designation. Mr. Chu noted his neighborhood does not need any more retail. Jeff Walker, 20451 Seagull Way, noted that he is adjacent to the Gateway Area map parcels 5 & 6. Mr. Walker noted that he applauds the Council's effort to comply with the state. City Council Minutes 10 Mazch 6, 2002 Housing program would be providing a portion of below market rate housing units, to comply with the State's request, the City needed to identify specific Commercially Zoned parcels. Director Sullivan noted that staff identified sites in the Housing Element in response to the State's mandate. At the January 22, 2002 joint City Council and Planning Commission meeting staff was directed to amend the identified mixed- use sites. The Commercial locations that were the result of previous Mixed-use or Multi-Family developments were deleted from consideration. Director Sullivan noted that there is at least one site identified for each of the commercially zoned areas of the City. Consistent with Council direction, Staff mailed individual letters to effected property owners and to the contiguous property owners. In the letter that was mailed to the effected property owners, Staff explained that the City was being forced to identify individual pieces of property. It was also explained that there was no absolute requirement for a Mixed-Use projects ever to be built. Staff also advertised in the Saratoga News, posted on KSAR, mailed notices to the League of Women Voters, the vazious schools that serve Saratoga, the Chamber of Commerce, and posted on the City's website. Director Sullivan noted that the remaining number of dwelling units that need to be planned is 42. Councilmember Waltonsmith asked how the properties identified as mixed-use were chosen. Director Sullivan explained that the City has a GIS system, which can link onto property information data. Director Sullivan stated that he arbitrarily picked the mid 80's as a reference point; if it was older than that there was some chance that the City could convince the state that it would indeed convert in some length of time. Director Sullivan noted that he looked at other properties such as the Quito Center who met the age criteria, but because of their character and the success of the property, probably would not convert in the near future. Councilmember Waltonsmith asked if being on this list does not mean the property would be converted and not being on the list does not mean that some day the property could be converted to mixed-use. Director Sullivan noted that all of the commercial areas in the City would have the opportunity to convert under whatever design guidelines and rules that were put in place by the housing element. Director Sullivan noted that this list is to demonstrate to the state that the City has complied with their mandate to identify tazget sites. Mayor Streit opened the public hearing at 8:40 p.m. Margo Ottenberg, 12881 Foothill Lane, questioned if the City has any force to mandate developers to build mixed use buildings on the sites identified. City Council Minutes 9 Mazch 6, 2002 Mr. Walker noted that in an increase in setbacks and additional landscaping to act as a buffer should be discussed if two-story mixed-use buildings aze allowed to be built. Betty Feldhym, 20184 Franklin Avenue, commended the Community Development Director's efforts. Mrs. Feldhym noted that she supports the City's efforts to comply with the state. Jack Mallory, 12258 Kirkdale Drive, noted that he has lived here since 1967. Mr. Mallory noted he lives behind the proposed mixed-use properties #8 & #9 on Saratoga-Sunnyvale Road. Mr. Mallory requested that the City not designate all of the mixed-use projects in this area. Mr. Mallory commented that he feels that the major driving factors for housing shortage in California aze the economic boom and the overwhelming increase in immigration illegal and legal. Mayor Streit closed the public hearing at 9:10 p.m. Councilmember Mehaffey noted that the neighbors on Blauer have spoken very cleaz tonight that they oppose the mixed-use designation for the two parcels on Blauer and Sazatoga-Sunnyvale Road. Councilmember Mehaffey noted that he agrees that atwo-story building would invade their privacy. Councilmember Mehaffey suggested that properties that backup against residential areas should also be eliminated. Vice Mayor Baker noted that he agrees with the neighbors on Blauer that this parcel should be eliminated. Vice Mayor pointed out that the Council knows there are problems at the Argonaut Shopping Center and requested staff investigate the issues brought up tonight and report back to Council. Councilmember Bogosian noted that he supports eliminating the property identified on Blauer. Councilmember Waltonsmith noted that she supports removing the pazcel on Blauer. Mayor Streit stated that it is the intent of the Council to protect the character of the neighborhoods in Saratoga. Consensus of the City Council to remove pazcel #1 & 2 on Blauer and parcel #5 & #6 -Gateway Area Saratoga-Sunnyvale. OLD BUSINESS REVIEW OF LEGISLATIVE CONSULTANT CONTRACT STAFF RECOMMENDATION: Accept report and direct staff accordingly. Continued to March 20, 2002. City Council Minutes 11 Mazch 6, 2002 8. CITIES ASSOCIATION LEGISLATIVE TASK FORCE STAFF RECOMMENDATION: Accept report and direct staff accordingly. Continued to April 3, 2002. Mayor Streit declared aten-minute break at 9:30. Mayor Streit reconvened the meeting at 9:40 p.m. PUBLIC SAFETY CENTER -CONCEPTUAL DESIGN STAFF RECOMMENDATION: Accept report and direct staff accordingly. Dave Anderson, City Manager, presented staff report. City Manager Anderson reported that the City has been working with stakeholders to develop new Public Safety Center at the corner of Highway 9 and Saratoga Avenue. The Public Safety Center would include a new fire station and a new Westside Substation for the Sheriff s Office. City Manager Anderson briefly reminded the City Council that an Ad Hoc committee was formed consisting of various stakeholders. The Committee was charged with exploring conceptual design options for a Public Safety Center. The City hired ATI Architects Engineers to facilitate the conceptual design process. The Committee developed conceptual plans containing three basic options: 1. Includes the three existing agencies on the site; Sheriff, Fire and Post Office without using additional parking at the Federated Church 2. Includes all three agencies and utilizes additional parking from the adjacent Federated Church 3. Includes only the agencies, with the Post office or Sheriff s Office moving from the site. City Manager Anderson noted that the 50% conceptual design milestone is intended to show the City Council and the public a variety of plans for review and comment. The Ad hoc is seeking input to help refine and narrow the options. Frances Chan, Architect/ATI Architects and Engineers, noted that his objective this evening was to present master plan alternatives that represents the consensus of the Ad Hoc Committee. Mr. Chan noted that since the project started 12 weeks ago he has gained a great understanding of the individual issues that surround the proposed project. Mr. Chan presented the top issues as follows: • Anew fire station • Keep the Sheriff's department on site City Council Minutes 12 March 6, 2002 • Room for a Postal facility Adequate parking Mr. Chen noted that their study pointed out they needed to mitigate the parking problems, restore quality of life to the immediate neighborhood, improve pedestrian safety and the general public safety at large, and reduce the amount of vehiculaz movement. Mr. Chen explained the five different schemes as follows: • Option 2- Scheme 1-The Fire Department and Sheriff's or Postal Department is housed in a new two-story building with a sheared common lobby facing the intersection. The "Back -up" fire station faces Saratoga Avenue. The Contempo property would be sold to the Church. Parking would be provided in the form of an underground pazking garage on site and under the Church parking lot accessible form Saratoga Avenue, and has surface parking accessible form Saratoga Avenue and Highway 9. Additional underground pazking of 80 spaces below the Contempo property and under the Church parking lot would be dedicated for Church pazking. This option would provide 34 surplus of parking stalls. • Option 2-Scheme 2 -The Fire Department and the Sheriff's or Postal Department is housed in a new two-story building with a shazed lobby. The "Drive-through" fire station is accessible from Saratoga Avenue. The Postal Department or the Sheriff s Department will move to a new location in the Village. Contempo property would be sold to the Church. Parking options would be the same as Scheme 1 except there would only be a surplus of 30 stalls. • Option 30- Scheme 1-The Fire Department and Sheriff's or Postal Department is housed in a new two-story building with a sheared common lobby facing the intersection. The "Back Up" Fire Station is located at the intersection of Highway 9 and Saratoga Avenue. The Postal Department of the Sheriff's Department will move to a new location in the Village. The Contempo property would be sold to the Church. Surface parking is provided throughout the site accessible from Saratoga Avenue and Highway 9. Minimal underground pazking is envisaged in the scheme - offsite parking would be required. • Option 3-Scheme 2 -The Fire Department, Sheriff's Department or the Postal Department is housed in one two-story building. The "Drive Through" Fire Station is located at the intersection of Highway 9 and Saratoga Avenue. The Postal Service or the Sheriffls Department will move to a new location in the Village. The Contempo property would be sold to the Church. Surface parking is provided on site accessible directly from Highway 9, Underground parking on site is required in this scheme. There would be a surplus of 16 stalls. • Option 3-Scheme 3 -The Fire Station with minimal impact to the site, by reconfiguration of property owned by the City, the Postal Services and the Fire Department. By swapping the property located across from Contempo, currently owned by the Fire Department, with the Postal Service and re- configuration that property with the City owned Alley and the monument City Council Minutes 13 March 6, 2002 park, it would become possible to build a new fire station without affecting the function of the Postal Service or the Sheriff s Office. No underground parking is necessary. Surface parking is dedicated to the Fire Department and is accessible from Highway 9 and the parking for the Postal Service/Sheriff s Department is accessible form Saratoga Avenue. Under this scheme 28 parking stalls off site would be needed. Mr. Chan reviewed the cost analysis as follows: O tion Cost of Building Construction Cost for Parkin 2-1 $4,730,000 $3,260,000 2-2 $4,730,000 $3,240,000 3-1 $4,730,000 $1,100,000 3-2 $4,730,000 $2,648,000 3-3 $3,200,000 $330,000 Mr. Chan noted that this cost analysis does not include any land transaction costs. Brian Styslinger, 20375 Park Avenue, noted that he lives in the neighborhood adjacent to the development site. Mr. Styslinger noted that he was a member of the Village Green Homeowners Association and a member of the Ad Hoc Committee. Mr. Styslinger pointed out that the neighborhood formed this Association because of this project. Mr. Styslinger noted that the following issues have been identified as the main concerns of the Village Green Neighborhood Association: • Traffic Design of facility • Safety • Parking Mr. Styslinger noted the NTMP program has addressed their concerns in regards to cut through traffic. Mr. Styslinger encouraged the Council to move forward with this process and direct the Ad Hoc committee to address traffic issues. Meg Caldwell, 20201 La Paloma Avenue, requested that the City Council continue to protect and preserve the neighborhoods in Saratoga and follow the City's General Plan. Ms. Caldwell noted that in her neighborhood cut through traffic and inadequate parking are their main concerns. John Keenan, 22215 Mt. Eden Road, noted that he is a member of the F.A.C.T Committee in which their principal interest is safety of the firefighters and the citizens. The F.A.C.T Committee's two key issues that reflect on safety is the backing up of the fire trucks onto Saratoga Avenue and the loss of one bay. Mr. Keenan explained he took ATI's Option 3 and reconfigured the parking bays, in which provided a safer ingress and egress of the trucks. City Council Minutes 14 March 6, 2002 Bob Egan, SFD/Fire Commissioner, 14890 Montalvo Road, commended the City Manager and the Mayor for working so diligently on this Public Safety Center. Commissioner Egan reminded the Council that the 85% of the residents passed a bond to build a new fire station, which makes it imperative to move forward with this process. Commissioner Egan noted that he thinks that Option 3.3 design is the most practical and functional design. Commissioner Egan noted that under no circumstances would the District seek any more money from the public. Commissioner Eagan also noted that the District is requesting that the City grant them a temporazy occupancy permit to move into the Contempo Building and an approval of the new station before they start any work or relocation. Commissioner Egan noted that the District looks forward to continue to work with the City to accomplish both of their goals which is to provide the citizens of Sazatoga the best fire safety services possible. David Dolloff, 20385 Sigal Avenue, thanked the members of ATI and the Ad Hoc Committee. Mr. Dolloff thanked the ATI staff for their work. Mr. Dolloff noted that he supports the options that provide a drive through bay. Mary McGrath/RRM Design group, 3765 S. Higuera, San Luis Obispo, noted that she has been working with the Saratoga Fire District for three years on the design of the proposed new fire station. Ms. McGrath thanked ATI for allowing her to participate in the AD Hoc Committee. Ms. McGrath noted that all of the schemes presented by ATI could accommodate a fire station. Ms. McGrath noted that the Fire District has a set amount of funds to complete the new fire station and all of the schemes would go over the budget. Vic Monia, Granite Way, noted he has three issues he hopes that the Council would consider: 1. Neighborhood Protection 2. Public Property must go to bid -Contempo Building 3. City should purchase the Contempo building Reese Williams, 20119 Knollwood Drive, noted that he has been actively involved in the Ad Hoc Committee since October as an independent citizen. Mr. Williams noted that the Ad Hoc Committee still has to discuss the following issues: • Post office property will become available • Optimizing the land between the Federated Church and the Fire District • Explore all options for the Sheriff" s Department including alternate sites in Saratoga • Costs • Creating financing options, precluding large public bond funding Mr. Williams expressed that that he feels the ideal location of the Fire Station is on Saratoga Avenue. Ed Farrell, Kittridge Road, noted that he supported the engines exiting onto Saratoga-Los Gatos Road. City Council Minutes 15 Mazch 6, 2002 Don Whetstone, 14768 Vickery Road, noted that he supports placing the fire station in the Contempo building. Arvin Engelson, 20381 Sea Gull Way, thanked the City Council for allowing the public to participate in this process and expressed a special thanks to the Mayor and the City Manager. Mr. Engelson noted that there is currently adequate pazking around the sight except for Sunday. Mr. Engelson noted that he agrees that one agency has to move off site. Ernest Kraule, 14445 Springer Avenue, noted that he has enjoyed participating in the Ad Hoc Committee. In regards to the Post Office property Chief Kraule stated that the Fire District has had discussions with the Post Master, but would never give them an affirmative answer on whether or not they would be interested in selling their land. Chief Kraule encouraged the City to work with the Post Office to determine if they would be willing to sell their property. Chief Kraule stated that he feels the fire engines should exit onto Sazatoga Avenue. Rob Slump, 15961 Quail Hill Road, noted that he was the President of the Saratoga Federated Church. Mr. Slump noted that the Federated Church would be interested in purchasing the Contempo property in order to improve their campus and off street pazking. Mr. Slump noted that the he thinks the Sheriff's Department should be relocated. Gordon Duncan, Assistant Fire Chief/SFD, 14380 Sazatoga Avenue, thanked the City Manager for his participation in the Ad Hoc Committee. Assistant Chief Duncan pointed out one issue in regards to the fire station design: a back in vs. a drive through fire station. Assistant Chief Duncan noted he would prefer a drive through fire station. Assistant Chief Duncan noted he surveyed SCC Fire District on how many drive through fire stations they had the results were 50/50. Scott Sherwood, 6511 Deer Hallow Drive, stated that he is a member of the Federated Church and on their "Long Range Planning Committee". Mr. Sherwood noted that decisions on land use have long-term consequences for the Church and the community. Mr. Sherwood informed the Council that Federated recently completed a $3 million dollar upgrade on the campus. Jeff Miles, Commander/SCC Sheriff's Department, thanked the City Council for all of their efforts put into this proposed Public Safety Center. Commander Miles noted that the Sheriff's Department would like to stay in Saratoga. Hugh Hexamer, 20367 Glen Brae Drive, noted that the options presented to the Council by ATI provide awin-win situation for everyone involved. Mayor Streit thanked everyone for their comments Vice Mayor Baker noted that he feels it is unacceptable that the vehicles go through the residential neighborhoods. His only concern is to provide the City with an adequate location for the Sheriff and the Fire District. Vice Mayor Baker City Council Minutes ] 6 Mazch 6, 2002 noted that the Federated Church has always been good neighbors and realizes that the current safety complex has impacted their parking for yeazs. Councilmember Bogosian noted that he wants a plan that incorporates a safe fire station in which the trucks do not have to back up onto Saratoga Avenue. Councilmember Bogosian noted that his primary interest is public safety. Councilmember Waltonsmith thanked the Ad Hoc Committee and ATI for their efforts in this project. Councilmember Waltonsmith noted that her concern is who would be paying for this project. Councilmember Waltonsmith requested a traffic study on Oak Street and suggested that perhaps a traffic light might help. Councilmember Mehaffey noted that he does not support any option that includes a parking structure. Councilmember Mehaffey noted that he supports moving the Sheriff's Department to another site. Councilmember Mehaffey noted he agrees with Councilmember Waltonsmith's suggestion for a traffic signal on Oak Street. Councilmember Mehaffey noted that the City should contact our local legislators and the Post Office to get answers on whether or not they would be interested in selling their property. Councilmember Mehaffey noted that the City should consider a bond. Councilmember Mehaffey thanked all parties that have been involved in the Ad Iloc Committee. Mayor Streit stated that he agrees with Councilmember Bogosian and Vice Mayor Baker that their primary goal was to build a Public Safety Center that gave the City a fire station that would be safe and give the City a good working Center. Mayor Streit noted that realistically Option 2 Scheme 1 and 2 are not feasible and noted he thinks the City needs to stick to some variations of Option 3 in order to afford it. Councilmember Waltonsmith reminded everyone not to forget that the Memorial Arch needs to be moved. Consensus of the City Council to eliminate Option 2, bring a fourth vaziation of Option 3 that would put the fire station on the Contempo property, and do a traffic study on the ingress and egress on Saratoga-Sunnyvale Road. CEREMONIAL ITEMS lA. PROCLAMATION DECLARING MARCH 10-16, 2002 "SCIENCE FAHi WEEK" STAFF RECOMMENDATION: Read proclamation. Mayor Streit read the proclamation and directed the City Clerk to forward it to the appropriate person. City Council Minu[es 1'7 Mazch 6, 2002 CONSENT CALENDAR 2A. APPROVE COUNCIL MEETING MINUTES REGULAR MEETING -JANUARY 16, 2002 STAFF RECOMMENDATION: Approve minutes. BAKER/MEHAFFEY MOVED TO APPROVE COUNCIL MEETING MINUTES FROM JANUARY 16, 2002. MOTION PASSED 5-0. 2B. APPROVE COUNCII. MEETING MINUTES ADJOURNED MEETING -FEBRUARY 20, 2002 STAFF RECOMMENDATION: Approve minutes. BAKER/WALTONSMITH MOVED TO APPROVE COUNCIL MEETING MINUTES FROM FEBRUARY 20.2002. MOTION PASSED 3-0-2 WITH MEHAFFEY AND STREIT ABSTAINING. 2C. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. BAKER/MEHAFFEY MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. 2D. REVIEW PLANNING COMMISSION ACTION MINUTES - FEBRUARY 24, 2002 STAFF RECOMMENDATION: Note and file. BAKER/MEHAFFEY MOVED TO NOTE AND FILE ACTION MINUTES FROM FEBRUARY 24.2002. MOTION PASSED 5-0. 2E. SARATOGA-SUNNYVALE ROAD & SEAGULL TRAFFIC SIGNAL - AWARD OF CONSTRUCTION CONTRACT STAFF RECOMMENDATION: Accept bid and award construction contract. BAKER/MEHAFFEY MOVE TO AWARD CONTRACT TO REPUBLIC ELECTRIC OF NOVATO- FOR THE SARATOGA-SUNNYVALE ROAD & SEAGULL TRAFFIC SIGNAL. MOTION PASSED 5-0. City Council Minutes ] g Mazch 6, 2002 2F. RESOLUTION AUTHORIZING JOINT POWERS AUTHORITY EXECUTIVE DII2ECTOR TO APPLY FOR FUNDING FROM THE DEPARTMENT OF CONSERVATION FOR BEVERAGE CONTAINER RECYCLING AND LITTER CLEANUP PROJECTS STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 02-014 RESOLUTION OF THE CITY COUNCIL AUTHORIZING WEST VALLEY SOLID WASTE MANAGEMENT AUTHORITY EXECUTIVE DHtECTOR TO REQUEST FUNDS FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION'S DIVISION OF RECYCLING BAKER/MEHAFFEY MOVE TO ADOPT RESOLUTION AUTHORIZING MOTION PASSED 5-0. 2G RESOLUTION ESTABLISHING TIME AND PLACE FOR REGULAR MEETINGS FOR THE SARATOGA ARTS COMMISSION STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 02-013 RESOLUTION OF THE CITY COUNCIL ESTABLISHING A TIME AND PLACE FOR REGULAR MEETINGS FOR THE SARATOGA ARTS COMMISSION BAKER MEHAFFEY MOVE TO ADOPT RESOLUTION ESTABLISHING THE TIME AND PLACE FOR THE ARTS COMMISSION. MOTION PASSED 5-0. 2H. CLAIM OF KRIS GAIERO; CLAIM NO. GL-0535487 STAFF RECOMMENDATION: Authorize settlement. BAKER/MEHAFFEY MOVE TO AUTHORIZE SETTLEMENT ON CLAIM NO. GL-0535487. MOTION PASSED 5-0. City Council Minutes 19 March 6, 2002 2T. BUDGET CALENDAR STAFF RECOMMENDATION: Approve Calendar. BAKER/MEHAFFEY MOVE TO APPROVE THE BUDGET CALENDAR. MOTION PASSED 5-0. 10. SARATOGA LIBRARY ROOM-NAMING STAFF RECOMMENDATION: Accept report and direct staff accordingly. Continued to April 3, 2002. 11. RESOLUTION REQUESTING A STUDY AND REPORT ON PROPOSED ZONING ORDINANCE AMENDMENTS TO ESTABLISH MIXED-USE OVERLAY ZONE STAFF RECOMMENDATION: Adopt resolution. Continued to March 20, 2002. 12. ASSOCIATION OF MONTEREY BAY AREA GOVERNMENTS AND SILICON VALLEY INTER-REGIONAL PARTNERSHIP STAFF RECOMMENDATION: Consider the City of Sazatoga's participation in the Association. Continued to March 20, 2002. AGENCY ASSIGNMENT REPORTS Continued to March 20, 2002. CITY COUNCIL ITEMS Councilmember Waltonsmith requested that staff send a copy of the tape from the Community Meeting on February 26, 2002 regarding Highway 85, to Byron Sher and Liz Kniss. OTHER None City Council Minutes 2Q Mazch 6, 2002 CITY MANAGER'S REPORT None ADJOURNMENT There be no further business Mayor Streit adjourned the meeting at 12:15 p.m. Respectful _mitted,_, Cathl e o , City Clerk City Council Minutes 21 Mazch 6, 2002