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HomeMy WebLinkAboutCity Council Resolution 575 RESOLUTION NO. 575 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA PET IT IONING THE CALIFORNIA COUNCIL OF CRIMINAL JUSTICE FOR LEAA ACTION GRANT FUNDS W~IEREAS, the City of Saratoga wishes to determine the most cost- effective method of satisfying the needs and desires of its citizens for law enforcement services and to this end has joined with the Cities of Los Altos Hills, Monte Sereno and Cupertino and the Santa Clara County Sheriff's Office to conduct a study to examine various alternative methods of satisfying law enforcement requirements in the contract cities and the adjacent unincorporated areas, and WHEREAS, an application for a grant from the Law Enforcement Assistance Administration, U. S. Department of Justice, under Title I of the OMNIBUS CRIME CONTROL AND SAFE STREET ACT OF 1968, will be prepared to assist in the funding of said study. NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Saratoga, hereby, petitions the California Council of Criminal Justice to reserve a portion of those LEAA Action Grant Funds which are designated to be made available to general local governments be applied to a project for "Determination of Law Enforcement Requirements for Santa Clara County Contract Cities", and BE IT FURTHER RESOLVED THAT'i=the City Council of the City of Saratoga further petitions that whereas it is the expressed desire of all parties that the study be conducted in a fair and impartial manner without special or undue attention to the needs, desires or funding requirements of any party, and, since the successful implementation of the study results will require that all political and governmental bodies involved have confidence that the study was conducted in an unbiased manner, that GTE Sylvania Incorporated, Electronic Systems Group, Western Division, a corporation, be designated as the grantee and have responsibility for financial and technical administration of the project under the supervision and direction of a Policy Board pursuant to Section II H of the Financial Guide for Administration of Planning and Action Grants. GTE Sylvania has been selected as the contract vendor by unanimous vote of a Policy Board on the basis of the proposal presented by GTE Sylvania in free and open competition with other bidders. The Policy Board was composed of the City Managers of the Four cities, the Messers. Fritschle, Huff, Inglis, Quinlan, and County Sheriff Geary. Two consultants, Professor More of San Jose State College and Chief Murray, Chief of Police of Milpitas, assisted the Policy Board in the selection process. BE IT FlIRTHER RESOLVED THAT the City Council of the City of Saratoga further determines that conditional upon the receipt of the grant, the City of Saratoga will provide $3,000.00 in cash and those services to be specified by the City Manager as a part of the local participation portion of the study to GTE Sylvania. Said participation is conditioned upon receipt from GTE Sylvania of a finished report entitled "Determination of Law Enforcement Requirements for Santa Clara County Contract Cities" as set forth in the Work Statement and Plan attached hereto and made a part of this Resolution. BE IT FURTHER RESOLVED THAT the City Council hereby designates the City Manager as its representative on the Policy Board. BE IT FURTHER ~ESOLVED THAT the City Council of the City of Saratoga by adoption of this Resolution as notification of waiver and issuance of consent, authorizesiI. GTE Sylvania Incorporated, Electronic Systems Group, Western Division, a corporation, to act as agent for the City of Saratoga to prepare forr=~approval by California Council on Criminal Justice in behalf of the City of Saratoga a grant application for the performance by GTE Sylvania of that effort specified in Proposal for Determination of Law Enforcement Requirements for Santa Clara County Contract Cities which by its content is endorsed by the City. The above and foregoing resolution was duly and regularly introduced and passed by the City Council of the City of Saratoga at a regular meeting held on the 2nd day of june, 1971, by the following vote: AYES: Councilmen Robbins, Smith, Dwyer, S nder NOES: None ~ ~/~ ABSENT: ~OM _ MAYOR ATTE ST/~ ,,,~ : ' ....... .,."'~., CITY CLERK " DETERMINATION OF LAW ENFORCEMENT CONTRACT COSTS SUMI~IARY GTE Sylvania w, !! conduct a study to determine t~e law raftercement needs of the era}tract cities and aJ.*,acent surrounding areas and th ~. police services configuration xvhich has the highest peter tial of satisfying these needs in l he cost effecti-¢eness sense now in the future. The results ef l~Ae study will be contai~,ed in a report to be written by G Syh~ania at the corn[ letion of the project. The Comity She~ fff's Office presently se~wices tt~ese areas and one of the availabl alternatives is the co. ntinum~ce of these services as p:esent!y provided or supplement~ by other law enforcement elements. Other alternatives inc. lude the establishment of separate ci~! police ~"~orces, a regional public safety (epartment or combinations of these and additional .fiements such as use of police c~ dets and/or private sec~,.rity forces. incidental to the study will be the analysis of sex-,ices presently provided by the sheriff, the deter~r,i~ation of citizen views on law enf~rcement needs, the extent of citizen support for l~.w enforcement, and the analysis of skills needed for various law enforcement tasks. The technical api~roach proposed to ensure a successful cmnpletion of this project utilizes modern systems engineering and analysis procedures. The ultimate goal is the deternfination of =he most effective means throug]~ which the contract cities can obtain the required l~.w enforcement services and the specification of a realistic plan for implementation of these services. In order to achieve this goal, the project will be corr~posed of six distinct elements: (1) funding and worl: plan development; (2) analysis of the law' enforcement requirements in the contract cities and adjacent west valley area; (3) analysis of the law enforcen~ at services presently ,~rovided in these areas; (4) identification and analysis of the law enforcement requir-~ments to pixyvide a metho. dology by which each city council and tre country administration can make decisions regardinlet effective law enforcement; (5) f,~rmu- lation of alternative law enforcement system designs to satisfy the above requiremen :s; and (6) selection of an optim. al and politically feasibl? implementation plan. TASK tl) Funding_ md Work Plan Developme. n..t Immediate steps must be taken to secure f~undintj if the project is to provide a us ,~ful input for next year"s budget. A grant request is being written for submission to appropriate 'agencies to obtain the bulk of the funds. During this interi~n period, a detailed work plan ,'v-ill be developed by Sylvania wor{ing closely with the Policy Committee. This x~'ork plan will spell out in detail t]~e extent of the tasks to be under- taken, the time phal~ing for ~he project, and the personnel who will be responsible (including consultants). GTE Sylvania v~ll assist the contract cities and the sheriff's office in the preparation of a grant request to the Law Enforcement Assistance Administration, U. S, Department of Justice. It is expected that the Department of Justice will provide approximately 75% of the funding for the project under provisions of Title I of the Omnibus Cri~ne Control and Safe Streets Act of 1968. The remaining 25% of the funding for the project will be provided jointly by the contract cities and the county sherfff's office under the following distribution: -3- Cash Cupertino 3,000.09 Monte Serene 248.09 Los Altos Hills 1,250. C0 Saratoga 3, 0O0.00 In Kind Services As specified in the grant request and approved t.y the city managers and the courty sheriff~ s office. TASK (2) Public Safety Requirements A. Existing Crime Patterns / It is our intep. tion to utilize all available data to develop a detailed picture of th,~ present crime, picture in each of the cities inw,lved, the unincorporated areas adjacent to th~se cities, and the portion of San Jose that is in the study area. The basic dat~ components available are: (1) ~,he computer printouts prepared by the County Sheriffts Office; (2) the geograpl~ic crime distributions presently available from the pilot cities program; and (5) basic documents as required. Utilizing the data developed above, GTE S~lvania will prepare charts, graphs and text which will present a complete picture of the nature of crime in the areas considered. B. Present Public Need In planning a law enforcement service configuration, both the attitudes of citizens . toward the need for police service and their wj. llingness to pay for the service are critical components. -4- GTE Sylvania intends to conduct a statistical sampling effort based on the personal interviewer techniqae to determine citizen attitudes toward law enforcement in the area and the extent of citizen support for law enforc ~ment and related activities such as drug programs ~nd juvenile recreation prograins. Sylvania will also determine citizen attitudes to~?ard alternative methods of law { nforcement such as combined public safety depar';ments, use of cadets and use of !special securit~ forces. 'GTE Sylvania will prepare charts and graphs lhat will pictorially present the results of this sampling effort and will present the ~:esults and an analysis of the imI lications for la~v enforcement planning to ea, ck City Council ix volved in the study and to the C.3..mty Sheriff. / TASK (3) .Analysis of Services Provided Sylvania, in close cooperation with the Santa Clara County Sheriff' s Office, wilt compile a compreh,,nsive list of the functions performed by the Sherfff's Office. With the aid of a recent stud.~ in Southern California, GTE Sylvania will determine which of these functions are requi:ed by California statute (both for'incorporated and unincorporated areas) so that each function can be categorized as tc the reason for its performance. The legal verificatipn of this categorization ,nay rect~x-e a court decision at some later date, but it x~-ill serve as a guide in determining the 'actual daily operations performed by the Sheriff's Office ,qnd their relation to the service provided to the contract cities. Sylvania will also determine what other services, if any, are being provided to the contract cities which are related to law enforcement but not provided by the Sheriff's Office. -5~ TASK (4) Identification of Decision Requirements Each contract city council and the county govmmment must make decisions as tc how '%est" to obtain the law enforcement services requixed to satisfy the requirements of their area of concern. I~. order to make decisions of this type rationally, information mus'; be available as to whal the requirements are, what the ~arious methods (services) of satisfying the requirements a,.'e, and the relative effectiveness of each service with respect to each requirement. The ,aw enforcement requirements ~:11 be determined as outlined in S~b- section 2.2, while lhe services presently available :~re to be analyzed as suggested in Sub- section 2.3. GTE: ylvania proposes to analyze the colatire effect of each possible Ia~ entorcement servic ~ currently being provided (along with others that may be considex ed as potentially valuabie~ with respect to meeting ~he various requirements that each city deems necessary,. The results o~ this analysis would be presented! to each City Council in a matri~ format. Included i~ each position in the matrix would be the relative effectiveness (percentage) of eac~ service in reducing the associa~'.ed problem by some predetermir, ed amount (the most eifective service for each problem would be scored 100; other services would be scored re]ative to this), and the associateel dollar cost to the community. ~'he analysis that would be done to support the development of this table to aid in city council decision making would necessarily be somewhat subjective, since no comprehensive knowledge is available on the exact effect of each se~vice on each problem and the effects are not, in all likelihood, independent. However, it is felt that this type of systemized approach to defining the problem and its solution would greatly aid the responsible governing bodies in their decision making as well as to clarify, for all concerned, the various functions performed by the Sheriff's Office. -6- TASK (5) Alternati~'e Service Designs Sylvania will Imalyze a number of alternative 1;~w enforcement service complexr;s in relation to corninanity needs, effectiveness, cost, and political feasibility. The alternatives considered will not be constrained to tr~.ditional responses but will inclu, Ie analysis of new dev ~lopments in the law enforcement field. Initially, each. alternative will be analyzed in relation to political feasibility. ~'hose service designs the,' are completely infeasible and w;~ch could not be implemented wi~-I be discarded. However', those designs that may be diff.~cult to implement, but which are possible, will be coasidered further. Each alternative service design will be examined as tb cost and effectiveness. The potential of a config :, ration will be determined for the present si~atio~, the predicte~ needs of 1975, 1980 and 1985, since a solution that i:; ~meconomical on a cost-effectiveness basis at the present time may be the best solution at some future stage of city develoI',ment. A report on the potential of the various service designs for each city and for th~ county as a whole will be prepared as well as recommendatSons as to the preferred service ~[esign for each city. This report, with supportive material, will be discussed with the City Managers involved ~.ud representatives of the County Sheriff's Department and then pre- sented to each city council and to the County Sheriff by Sylvania. Sylvania will preser:t the report to citizens groups ff requested or offer supportive services to the agencies involved if they wish to make public presentations. A brief sS, nopsis of the study including results of the surveys, analysis, and recommendations ~v~.ll also be prepared. This synopsis would be one suitable for dissemination to citizens groups. ~?- TASK (6) Implementation Plan The cities imolved and the County Sheriff~s Department will realize only small benefits from this ~,tudy unless it leads to actual imi}lementation of the preferred configura- tion. This implem.~ntation will require both politic~ .1 concensus regarding the best s{~lution and the feasibility ~.f implementation· The achieven~ent of a working political concensus is a difficult task and much e.epends on the willingness of the involved city and county officials to devote considerable effcrt in achieving this conc ~nsus. GTE Sylvania will aid this process by the presentations previously outlined and by full parti;ipation in meet. ng devoted to consideration of th2 alternate service c'~n~gurations designed. GTE Sy] ~ania will prepare s~pportive msterial as required and to inswet any questions that arise ~ uring the/evaluation of the servi ..e pl.oms. When a servi ~e design has been selected by th~ cities involved, Sylvania will p2epare a time-phased plan to implement the proposed service complex. The extent of the necessary planning will depend on what type of service design proves to be most suitable to the needs of the area considered. If the solution involves interactions with other ,'~ities (e. g., exchange of patrol areas with San Jose or combined efforts with other cities), the extent of necessary planning will be increased. The output of this portion of the study will be a detailed time-phased plan for the implementation of the selected service design. By virtue of the previous meetings, presentation, etc., the system design will have already been approved by the parties concerned and the previous analysis will delineate the proper time point for implementation of each phase. Therefore, it will be possible to gain an agreement regarding the plan within a reasonable, time period. This resultant document will serve as a basis for initiating a LEAA grant for the first year implementation of the plan.