HomeMy WebLinkAboutCity Council Resolution 2334 RESOLUTION N0.2334
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City
department heads to destroy certain records, documents,
instruments, books or paper after the same are no longer required
with the approval of the Legislative Body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City
of Saratoga that it does hereby authorize the heads of City
Departments specified in Exhibit A to destroy those certain
records, documents, instruments, books or paper under their
charge as described in said exhibit.
The above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the 7th day
of May, 1986, by the following vote:
AYES: Councils Fanelli, Hlava, F~yles and Mayor Clevenger
NOES: None
ABSENT ODuncilmember Callon
ATTEST:
Deputy Cit~y~Cl~er~/
EXHIBIT A
Dental Claims, Clerical Recruiting Files, 1981-82 46B
Approval: Dept. Head ~9/);~/ City Attorney~ City Manager./~~
EXHIBIT A
Employee Time Sheets - 1979 2A
Employee Time Sheets - 1981/82 3A
Employee Time Sheets - 1980 4A
Duplicate Cash/Receipts and Deposit Receipts - FY 1980-81 5A
Accounts Payable A-G - FY 1981-82 6A
Accounts Payable H-Q - FY 1981-82 7A
Accounts Payable R-Z - FY 1981-82 8A
Check copies (#3422-36907); copies purchase orders/requisitions - FY 81-82 9A
Warrant copies, FY 80-81, 81-82 10A
Payroll Adjustments, 1978-80; labor distribution reports, 1977-80 llA
Check Registers FY 1980-81 12A
Payroll Recap reports (printouts), Withholding Tax Quarterly Reports, 16A
W-2 copies, Unemployment Insurance Reports, California Inccme Tax
Reports, Payroll Adjustments, Franchise Payment Records- 1981-82
Accounts Receivable (paid), Purchase Order copies, Data Processing 17A
Corrections, List of Checks returned by mail, bank statements/
reconciliations, accounting corrspondence, Water Improvement
Project 78-1, check copies to contractor, 1978-79
PERS Reports (copies), Payroll Reports, Bank Statements/Reconciliations, 18A
Data Processing Corrections
Accounts Payable P-Z, FY 1980-81 20A
Accounts Payable A-G, FY 1980-81 21A
Accounts Payable H-P, FY 1980-81 22A
Employee Time Sheets, 1979 8B
Duplicate Warrants (29076-29581) lIB
Bank Statements, cancelled checks (Bank of America), FY 1977-78 12B
Duplicate cash receipts, FY 1977-78 13B
Accounts Payable A-K, FY 1976-77 14B
Accounts Payable, L-R, FY 1976-77 I. 15B
Accounts Payable S-Z, FY 1976-77 16B
Bank Statements, Cancelled checks, duplicate warrant copies, 1976 18B
Bank Statements/Cancelled checks, 1977 21B
Accounts Payable A-I~, 1977-78 31B
Accounts Payable, Pacific Telephone thru X 32B
Accounts Payable A thru-G, FY 1978-79 33B
Accounts payable H thru P, FY 1978-79 34B
Accounts Payable S-Z, FY 1978-79 35B
Accounts Payable A-M, FY 1976-77 36B
Accounts Payable N - Z, FY 1976-77 37B
Accounts Payable A-L, FY 1979-80 38B
Accounts Payable M-R, FY 1979-80 39B
Accounts Payable S-Z, FY 1979-80 40B
Cash Receipts, FY 1979-80 43B
Approval: Dept. Head ~ City CityManager/~'//~
2
Traffic Accident Reports - 1981 1A
Approval: Dept. Head City AttorneY CityManager__