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HomeMy WebLinkAboutCity Council Resolution 85.9- 120 RESOLUTION NO. 85-9. 120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA RATIFYING A LETTER OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA MANAGEMENT ORGANIZATION AND AMENDING RESOLUTION NO. 85-9.115 SETTING MANAGEMENT SALARY RANGES FOR FISCAL YEARS 1999/00 AND 2000/01 WHEREAS, the City oi' ~arhtoga, through its designated representatives and pursuant to State law, has met and conferred with the organized representative organization, the Saratoga Management Organization (SMO), concerning proposals fbr modifications and changes to salaries, benefits and other matters; and WHEREAS, the representatives of the City and the SMO have reached an understanding regarding changes in salaries, benefits and other matters for the period beginning July 1, 1999, tbr employees represented by SMO, all of which are specified in a Letter of Understanding which is attached hereto as Exhibit "A"; and WHEREAS, this Resolution amends various Resolutions of the City of Saratoga. This Resolution is an expression of existing policy of the City of Saratoga and is subject to modification and change by the City Council from time to time. Nothing herein contained shall be construed as creating or establishing any of the provisions hereof as terms of any contract of employment extending beyond a period other than such period as during this Resolution is in full force and effect. That is to say, that any employee of the City of Saratoga during the effective period of this Resolution shall have such employment rights and duties as set forth herein only during such period of time as this Resolution remains in effect, and not afterward. NOW, THEREFORE, BE IT RESOLVED that the terms and conditions of the Letter of Understanding, dated N~wmh~r lg ___, 1999, are hereby approved. The above and foregoing Resolution Was passed and adopted at a regular meeting of the City Council of Saratoga held on the 1 7th day of November ,1999, by the following vote: AYES: Councilmembers Waltonsmith, Baker, Streit, Mehaffey, Vice Mayor Bogosian NOES: None ABSENT: None ABSTAIN: None MAYOR ATTEST: ~ CLERK EXHIBIT "A" Letter of Understanding Between the City of Saratoga (hereinafter "CITY") And The Saratoga Management Organization (hereinafter "SMO"). 1. Term. This Letter of Understanding sets forth the understanding of the parties for the period beginning July 1, 1999 and continuing through June 30, 2001, at which time the Letter of Understanding terminates. 2. Salary Ranges. Through the period ending June 30, 2001, it is agreed that the top of the salary ranges for management employees shall be determined by a market survey of department head positions made up of 12 cities which averages the six closest both above and below Saratoga in terms of population as reported by the most recently published State Department of Finance Report and the six both above and below Saratoga in terms of total revenue as reported in the most recently published Annual State Controller's Report, including the Cities of Campbell, Los Altos and Town of Los Gatos, all to be within the counties of Santa Clara, San Mateo, Contra Costa and Alameda. When conducting the market survey, the City will endeavor to determine salaries of comparable management positions, reporting directly to the City Manager, in the cities surveyed. The top of each salary range shall be set in accordance with the above methodology and the bottom of each salary range shall be 35% below the top of each range. Notwithstanding the above, it is agreed that effective July 1, 1999, the salary range for each position shall be as follows: Public Works Director $5,805 - $7,837 per month Community Development Director $5,805 - $7,837 per month Administrative Services Director $5,805 - $7,837 per month Recreation Director $5,224 - $7,053 per month In future years, the market survey described above shall be performed every two years to coincide with the beginning of the period covered under a subsequent Letter of Understanding. 3. Benefits, Leave and Retirement. The members of SMO shall be entitled to the same employee benefits as other Saratoga employees who are represented by the Saratoga Employees Association (SEA), as detailed in sections XIII, XIV, and XV of the Memorandum of Understanding dated July 1, 1999 between the City of Saratoga and SEA. The members of SMO shall continue to receive the $350 monthly expense allowance that is used for education, training, professional development, business related travel costs, and miscellaneous business expenses. SMO members shall also continue to receive life insurance coverage at two times annual salary, up to a maximum coverage of $150,000. EXHIBIT "A" 4. Review and Appraisal. All SMO members will be reviewed on their anniversary date. Salary adjustments shall be made based upon performance appraisal. Overall performance will be judged as below standard, standard, above standard or exceptional. If a below standard appraisal is given, another review will be conducted in three months. A total of two successive below standard appraisals shall be grounds for dismissal. These reviews are in addition to any scheduled review period. All appraisals will be in writing and be signed by both the City Manager and the manager being reviewed. 5. Compensation for Performance. Salary adjustments for annual appraisal reviews shall be made in good faith and be based on the following schedule: Below Standard Performance: a reduction in salary of up to 2%. Standard Performance: a salary increase of CPI plus up to 3%. Above Standard Performance: a salary increase of CPI plus up to 6%. Exceptional Performance: a salary increase of CPI plus up to 8%. For purposes of this Agreement, CPI shall be defined as the Consumer Price Index published by the US Department of Labor Bureau of Labor Statistics tbr the San Francisco-Oakland-San Jose regional area for Urban Wage Earners and Clerical Workers which is published bimonthly. The CPI to be used shall be the one most recently published prior to each manager's anniversary date. New management employees shall be evaluated after six months and after one year of service. During the first six month review period, the salary adjustment shall be one-half the normal adjustment for an appraisal rated satisfactory or above. 6. Administrative Leave. CITY shall grant management employees, on a fiscal year basis, five days of administrative leave. Such leave shall be taken only under the following conditions: a. No more than one day of administrative leave may be taken at one time. b. Administrative leave shall not be taken in conjunction with any vacation period. c. Permission to take administrative leave shall be granted in advance by the City Manager or the Acting City Manager in the absence of the City Manager. d. Any administrative leave not taken by the end of the fiscal year cannot be carried over to any future fiscal year. e. Administrative leave may only be used in half-day or full-day increments. 7. Implementation. CITY agrees to recommend the above understanding to the City Council for ratification. Following such ratification, implementation shall be by Resolution of the City Council. EXHIBIT "A" AGREED ON BEHALF OF THE CITY OF SARATOGA: Larry'. Perlin, Ci[y Manager Date AGREED ON BEHALF OF THE SARATOGA MANAGEMENT ORGANIZATION: ~resident / Date